On 2/7/2018 12:22 PM, C M Reinehr wrote:
Ravenkwill,
I would suggest setting up your chart of accounts to record the
revenues & expenses and then use the notes field of each entry to
identify the specific craft show. Later, you can then use the notes
field as a filter when running profit & loss reports, or specific views.
CMR
And I (putting on my "business analyst" hat for a moment) would ask a
number of questions about the information desired to be answered BEFORE
discussing "how to implement".
a) What is the volume of transactions for each fair? How likely the same
fair to be attended for a number of years (before being able to decide
whether THAT ONE with while)
b) To what extent want to be able to report the totals of certain
expenses that can be fair related but also not. Thus taking just hotels
for an example, might also use on vacations.
The point is, there can be multiple WAYS of doing these things, reports
with fancy filters can extract information, BUT there are other
considerations like clutter in main books, likelihood of data entry
items < if you have under "hotels" a child for each event, can
accidentally stick a transaction to the wrong one > The which way
easiest, which way less error prone, which way nothing special to do,
which way less duplication of effort entering data, etc. choices cannot
be intelligently made until these things have been considered. There are
trade offs.
Michael D Novack
PS: Some examples might help. Thus, an organization of which I was
treasurer was going to host the annual gathering for the organization.
The event was going to have it's own bank account and for a period of
two months there would be hundreds of transactions related to the event
and then nothing ever again (or at least not for many years when the
local might again host the national gathering). That was sort of a no
brainer for choosing the "separate set of books" solution. Why?
1) There would be very few transactions between the (local)
organization's books and the event books.
2) No special reports (special filters) would be needed.
3) Would be a great deal of "clutter" in the local's books << and yes
you can hide that, but why have to hide >>
4) The national organization's treasurer would need access to the books
(of the event)
BTW, take a close look at that one. Suppose what your org did (as a
major activity) was put on events for other organizations. Do you not
see that "separate books" would make it a LOT easier to show the
treasurer's of these organizations JUST the data which belonged to them,.
_______________________________________________
gnucash-user mailing list
gnucash-user@gnucash.org
To update your subscription preferences or to unsubscribe:
https://lists.gnucash.org/mailman/listinfo/gnucash-user
If you are using Nabble or Gmane, please see
https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
-----
Please remember to CC this list on all your replies.
You can do this by using Reply-To-List or Reply-All.
