*** ACTION ITEMS ***
1. Register for the May 6 Exceptional Virtual Meeting
2. Read the procedure changes proposal to enable virtual meetings
3. Attend the May 6 Exceptional Virtual Meeting and vote on the proposed changes
***
Hi folks,
As we’ve been discussing for the last few weeks, the MPI Forum will need to
adapt to the current global situation. Specifically, because most of us are
unable to travel, we will need to hold at least our planned June meeting and
possibly future meetings as virtual meetings rather than physical meetings.
To that end, I’ve drafted new rules to support this change, and we’ve all been
discussing them during the recent virtual meeting time slots. After our meeting
earlier today, I think we’ve reached agreement on how these rules should look
and they are ready to be put up for a vote. You can find the proposed rule
changes on the pull request here:
https://github.com/mpi-forum/procedures/pull/5
<https://github.com/mpi-forum/procedures/pull/5>
If you get a 404 error trying to view that page, it’s either because you’re not
logged into GitHub or because you don’t have access to the repository. You can
email me directly to get access.
To vote in these new rules, because we don’t have any existing rules to do so,
we’ll use the new rules themselves. To that end, we will hold our first
Exceptional Virtual MPI Forum Meeting in two weeks, on May 6, 2020. The meeting
will happen in our usual virtual meeting time slot (10 AM US Central time). You
can find all of the information in the usual place for a voting meeting (used
to be called physical):
https://www.mpi-forum.org/meetings/ <https://www.mpi-forum.org/meetings/>
During that meeting, I will officially read the proposed changes to the
procedures. After that, I’ll open up the voting system for everyone who
attends. In order to run this meeting as close to our existing rules as
possible and enable us to calculate quorum, everyone will need to register (for
free) for the meeting before the meeting time at the following link:
https://forms.gle/jJxi5ztuoYg6xGSk8 <https://forms.gle/jJxi5ztuoYg6xGSk8>
Note that if you do not register, I will not email you the link to vote. Also,
this meeting will use the same rules for quorum as any other MPI Forum meeting
so it is important that each organization register at least one person. Because
we are calling this meeting on relatively short notice, I plan to leave the
voting site running for 24 hours to give people who can not attend the ability
to vote at a time that is more convenient for them. If you can not attend the
call during the usual time slot, please make sure you read the proposal
carefully and/or watch the recording of today’s call (posted on the virtual
meeting website tomorrow) to hear the unofficial reading.
Please let me know if you have any questions.
Thanks,
Wes
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