Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
Hi, On 11/08/14 at 20:22 -0700, Steve Langasek wrote: On Mon, Aug 11, 2014 at 12:14:13PM +0200, Lucas Nussbaum wrote: On 09/08/14 at 23:21 +0200, Holger Levsen wrote: On Samstag, 9. August 2014, Moray Allan wrote: On Thu, Aug 07, 2014 at 04:18:14PM -0400, Eric Dantan Rzewnicki wrote: The DebConf Videoteam requests a budget increase for DebConf 14. Shipping cost Chicago - Portland of Carl Karsten's gear: $2000 Rental of screens, projectors and PA speakers for 3 rooms: $900 Purchase of hdmi to vga converters for presenters' laptops: $200 Buffer for miscellaneous expenses: (duct tape, batteries, unexpected/broken stuff, etc) $500 - Total: $3600 I don't see any problem here as a Chair, so it is approved from my perspective, subject to the comments already in this thread that miscellaneous expenses should be spelt-out or contained in the general buffer, and that we should of course continue to seek ways to keep spending to a minimum, such as by borrowing items or finding cheaper ways to rent them. As this is a new line item it would be polite to ping the DPL to ask for either agreement that this isn't a material change from the previous DPL-approved budget, or a new approval. agreed, adding Lucas via leader@d.o to the loop so he can comment. I agree with what Moray said above. Additionally, if there's a need to expand the DebConf 14 budget due to unforeseen expenses related to the video team needs, I would rather get this request from Steve as he did most of the work on the DebConf budget, rather than from the video team directly. Well, budget approval is a chair/DPL function. I can confirm that we have the money available in DebConf14's accounts to pay for this without drawing any additional funds from Debian; and these are clearly necessary expenses for the conference, that we failed to account for previously. So, modulo doubts about the price of the video converters, and the belief that the video team should not have a separate line item for misc expenses, this request has my support. OK, then I'm fine with that (without a specific 'buffer' line) Lucas signature.asc Description: Digital signature ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
Hi, On 09/08/14 at 23:21 +0200, Holger Levsen wrote: Hi, On Samstag, 9. August 2014, Moray Allan wrote: On Thu, Aug 07, 2014 at 04:18:14PM -0400, Eric Dantan Rzewnicki wrote: The DebConf Videoteam requests a budget increase for DebConf 14. Shipping cost Chicago - Portland of Carl Karsten's gear:$2000 Rental of screens, projectors and PA speakers for 3 rooms: $900 Purchase of hdmi to vga converters for presenters' laptops:$200 Buffer for miscellaneous expenses: (duct tape, batteries, unexpected/broken stuff, etc) $500 - Total: $3600 I don't see any problem here as a Chair, so it is approved from my perspective, subject to the comments already in this thread that miscellaneous expenses should be spelt-out or contained in the general buffer, and that we should of course continue to seek ways to keep spending to a minimum, such as by borrowing items or finding cheaper ways to rent them. As this is a new line item it would be polite to ping the DPL to ask for either agreement that this isn't a material change from the previous DPL-approved budget, or a new approval. agreed, adding Lucas via leader@d.o to the loop so he can comment. Hi, I agree with what Moray said above. Additionally, if there's a need to expand the DebConf 14 budget due to unforeseen expenses related to the video team needs, I would rather get this request from Steve as he did most of the work on the DebConf budget, rather than from the video team directly. Lucas signature.asc Description: Digital signature ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
On Thu, Aug 07, 2014 at 10:55:36PM +0200, Steve Langasek wrote: customs, and a $600 line item for shipping, where TTBOMK we don't have any other shipping costs besides the t-shirts. (Patty, how much is shipping on those?) I believe the shipping costs have already been calculated into the budget. I don't have that cost at this time, because Gaby won't have that information until she's ready to ship it once everything's printed. I'll have that total *hopefully* on 15 August. Regardless, that total will come out of the *t-shirt budget. Patty -- -- Patty Langasek harmo...@dodds.net -- At times, you may end up far away from home; you may not be sure of where you belong, anymore. But home is always there... because home is not a place. It's wherever your passion takes you. --- J. Michael Straczynski ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
On Thu, Aug 07, 2014 at 01:09:22PM -0400, Eric Dantan Rzewnicki wrote: The DebConf Videoteam requests a budget increase for DebConf 14. Shipping cost Chicago - Portland of Carl Karsten's gear:$2000 Rental of screens, projectors and PA speakers for 3 rooms: $900 Purchase of hdmi to vga converters for presenters' laptops:$200 Buffer for miscellaneous expenses: (duct tape, batteries, unexpected/broken stuff, etc) $500 - Total: $3600 Except for the rental items noted above, Carl's gear includes all the cameras, tripods, audio mixers, microphones, twinpacts, laptops, cables and other gear required for Videoteam to cover 3 rooms. Thanks, it's good to have this set out. Where are you proposing to rent the screens, projectors, and speakers for this, and what are the specifications of what is being rented? Do we have an actual quote for this rental? PSU has this kind of equipment available for rental and is probably a cheaper option than an off-site rental; we should certainly investigate them as a provider. How did you arrive at this $200 figure for HDMI to VGA converters? The *worst* price I've found for HDMI-VGA cables on Amazon is $20 apiece; assuming one per talk room, that's $70 including shipping, which is nowhere near $200. As for a miscellaneous buffer, please note that the DebConf budget currently includes a $3000 budget for unforeseen expenses. I don't think it makes sense for there to be a separate buffer line item for the video team. Note that some of these costs are also accounted for in the budget (just not at the level apparently needed), so this wouldn't be a net $3600 increase. Specifically, there's a $200 line item in the budget for AV shipping and customs, and a $600 line item for shipping, where TTBOMK we don't have any other shipping costs besides the t-shirts. (Patty, how much is shipping on those?) Thanks, -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developerhttp://www.debian.org/ slanga...@ubuntu.com vor...@debian.org signature.asc Description: Digital signature ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
How many of these HDMI to VGA's do you need? On Thu, Aug 7, 2014 at 2:34 PM, Gunnar Wolf gw...@gwolf.org wrote: Steve Langasek dijo [Thu, Aug 07, 2014 at 10:55:36PM +0200]: (...) How did you arrive at this $200 figure for HDMI to VGA converters? The *worst* price I've found for HDMI-VGA cables on Amazon is $20 apiece; assuming one per talk room, that's $70 including shipping, which is nowhere near $200. Again, I do have four such adaptors - Two of them should work readily (VGA to HDMI dongles), and two should work with a MiniHDMI to HDMI adaptor. If they are useful, I can take them with me. I won't be during the plenary session days, but can lend them for all of the rest of the conference time. ___ Debconf-team mailing list debconf-t...@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
Victor Martinez dijo [Fri, Aug 08, 2014 at 09:26:11AM -0500]: (...) How did you arrive at this $200 figure for HDMI to VGA converters? The *worst* price I've found for HDMI-VGA cables on Amazon is $20 apiece; assuming one per talk room, that's $70 including shipping, which is nowhere near $200. Again, I do have four such adaptors - Two of them should work readily (VGA to HDMI dongles), and two should work with a MiniHDMI to HDMI adaptor. If they are useful, I can take them with me. I won't be during the plenary session days, but can lend them for all of the rest of the conference time. Gunnar, Just thinking that I have done this mistake with the names and formats before, your adapters are HDMI to VGA [1] or DVI to VGA [2]? price changes and the former one requires a DA converter (and power) and the later only a rewiring of cables. But if you had the HDMI- required great! I have both - Two much older DVI to VGA, and four HDMI to VGA (two of them mini-) ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
On Thu, Aug 07, 2014 at 01:09:22PM -0400, Eric Dantan Rzewnicki wrote: The DebConf Videoteam requests a budget increase for DebConf 14. Shipping cost Chicago - Portland of Carl Karsten's gear:$2000 Rental of screens, projectors and PA speakers for 3 rooms: $900 Purchase of hdmi to vga converters for presenters' laptops:$200 Buffer for miscellaneous expenses: (duct tape, batteries, unexpected/broken stuff, etc) $500 - Total: $3600 Except for the rental items noted above, Carl's gear includes all the cameras, tripods, audio mixers, microphones, twinpacts, laptops, cables and other gear required for Videoteam to cover 3 rooms. -Eric Rzewnicki, on behalf of DebConf Videoteam I had the wrong domain for debconf-chairs in my first mail. I've resent the mail to debconf-cha...@debian.org -edrz ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
Re: [Debconf-video] [Debconf-team] Request for Videoteam Budget increase
Steve Langasek dijo [Thu, Aug 07, 2014 at 10:55:36PM +0200]: (...) How did you arrive at this $200 figure for HDMI to VGA converters? The *worst* price I've found for HDMI-VGA cables on Amazon is $20 apiece; assuming one per talk room, that's $70 including shipping, which is nowhere near $200. Again, I do have four such adaptors - Two of them should work readily (VGA to HDMI dongles), and two should work with a MiniHDMI to HDMI adaptor. If they are useful, I can take them with me. I won't be during the plenary session days, but can lend them for all of the rest of the conference time. ___ Debconf-video mailing list Debconf-video@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-video
