Re: New Entities

[Rick Copple]

On 02/06/2018 08:25 PM, Adrien Monteleone wrote:

When you want to switch from one entity’s file to the other, simply open the 
File menu, look near the bottom and you’ll see a list of recently used Gnucash 
files. One will be the file you want to open. Click it. Gnucash will open that 
file, closing the one you were working in.


I have four different files I open, one of the every day. Different 
businesses.


What I do is a bit more work to set up, but is easy to navigate, as long 
as you remember the key combinations. ;)


I create keyboard shortcuts in my Lubuntu system with: gnucash 
"/home/rick/Documents/CCS/GNU Accounting/sqlitedb/CCS.gnucash" - set as 
an executable in my openbox file, in this case: 
/home/rick/.config/openbox/lubuntu-rc.xml using the key combo: 
Ctrl-Shift-H. I've likewise created something similar for the other 
three files, plus one with simply: gnucash --nofile for when I want to 
open up a blank copy of the program.


Then to switch, all I have to do is to close one file and hit the key 
combo to open up the other file. I know such key combos are easy to set 
up in Windows as well. Your on your own for other systems. :)


--
Rick Copple

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Re: New Entities

[Adrien Monteleone]

Roger,

I presume you already have the first entity at least partially setup and have 
started entering transactions.

Go to File menu and see if ’Save’ is an option or if it is ‘grayed out’.

If an active option, go ahead and save your work. If it’s grayed out, no need 
to do anything, as any changes you’ve made have already been saved.

Now, go to File > New File

This will bring back the new file wizard to walk you through setting up entity 
#2.

When you’ve finished that and found yourself at the Chart of Accounts, save the 
file, this time to whatever location you want to store entity 2’s financial 
data. (the two files do NOT have to live in the same folder - that’s up to you)

When you want to switch from one entity’s file to the other, simply open the 
File menu, look near the bottom and you’ll see a list of recently used Gnucash 
files. One will be the file you want to open. Click it. Gnucash will open that 
file, closing the one you were working in.

When you want to switch back, repeat that last step, just choose the other file 
name. (for entity #1 in this case)


Regards,
Adrien

> On Feb 6, 2018, at 8:12 PM, Roger Hatton  wrote:
> 
> Re separate ledgers (books?) for new entities would
> you be kind enough to show the menu steps (being new
> and somewhat fearful of mixing new entity data with existing
> entity data).
> 
> Gratefully, Roger H
> 
> On Wed, Feb 7, 2018 at 11:56 AM,  wrote:
> 
>> Send gnucash-user mailing list submissions to
>>gnucash-user@gnucash.org
>> 
>> To subscribe or unsubscribe via the World Wide Web, visit
>>https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> or, via email, send a message with subject or body 'help' to
>>gnucash-user-requ...@gnucash.org
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>> 
>> When replying, please edit your Subject line so it is more specific
>> than "Re: Contents of gnucash-user digest..."
>> 
>> 
>> Today's Topics:
>> 
>>   1. RE: Copying transactions from an account to the general
>>  ledger (Mike Donovan)
>>   2. New Entities (Roger Hatton)
>>   3. Re: Copying transactions from an account to the general
>>  ledger (Mike or Penny Novack)
>>   4. Re: Changing GTK theme or UI Font on macOS (John Ralls)
>>   5. Re: New Entities (John Ralls)
>>   6. Re: New Entities (Adrien Monteleone)
>>   7. Re: Changing GTK theme or UI Font on macOS (Adrien Monteleone)
>>   8. Re: New Entities (David Carlson)
>>   9. Re: New Entities (Adrien Monteleone)
>>  10. Re: New Entities (Matt Graham)
>>  11. Re: New Entities (David Carlson)
>> 
>> 
>> --
>> 
>> Message: 1
>> Date: Tue, 6 Feb 2018 16:40:49 -0500
>> From: Mike Donovan 
>> To: Adrien Monteleone ,  gnucash-user
>>
>> Subject: RE: Copying transactions from an account to the general
>>ledger
>> Message-ID: <5a7a20e1.c7a8370a.fd3ea.8...@mx.google.com>
>> Content-Type: text/plain; charset="utf-8"
>> 
>> Adrien:
>> 
>> Thanks again. Geert?s recommendation regarding the filter solved my
>> problem.
>> 
>> Regards,
>> Mike
>> 
>> Sent from Mail for Windows 10
>> 
>> From: Adrien Monteleone
>> Sent: Tuesday, February 6, 2018 3:43 PM
>> To: gnucash-user
>> Subject: Re: Copying transactions from an account to the general ledger
>> 
>> Mike,
>> 
>> See the replies by Geert and John.
>> 
>> The GL by default only shows the last 30 days of transactions. If the
>> transactions you entered previously were dated more than 30 days ago, you
>> won?t see them. Turn off the default filter first as they mentioned.
>> 
>> As John noted, be wary of entering directly in the GL. You CAN do so, but
>> it?s not necessarily the best practice. Unlike other registers, it is not
>> an account, merely a view of all accounts. Entering from another register,
>> you can default to a split containing the account you are in holding the
>> balance. The GL has no such option since it isn?t an account, you?ll have
>> to be careful to enter both debit and credit lines before entering out of
>> the transaction or you?ll have a mess of unbalanced entries to clean up.
>> 
>> For example, if I?m entering an expense paid with cash, I open the cash
>> account register, enter my debit expense split and the register includes
>> the matching split as a credit to cash already there for me. I also don?t
>> have the option of deleting that cash split since it would ?un-link? the
>> transaction to that register. This helps me enter transactions properly
>> without mistakes. Normally, I use Transaction Journal view by default, but
>> this is even more important if using Basic view which only shows one
>> account split.
>> 
>> Also, please copy the list on all replies so others can benefit from the
>> exchange.
>> 
>> Regards,
>> Adrien
>> 
>>> On 

Re: New Entities

[Adrien Monteleone]

Matt,

There might be a use case for it, but as I mentioned, it’s just too darned easy 
already to switch between books. With the example of the club book I manage, I 
have to sometimes record my own expenses in my personal books, and then in the 
club books as a contribution in-kind. The workflow is simple enough to click 
File > filename.gnucash at the bottom of the list, enter the transaction again 
from the club’s perspective and then switch back. If I really had a more 
difficult task, I’d attempt an export/import scenario. (waiting till 3.0 anyway 
on that count since the present importer doesn’t like Gnucash’s own exports 
much)

It’s probably best to leave this as-is.

The use case with a greater need (which is still a long way off) is multiple 
users editing the same file in a network environment.

Regards,
Adrien

> On Feb 6, 2018, at 7:53 PM, Matt Graham  wrote:
> 
> The only other thing to add - this all presumes that you need separation. 
> Probably do for your businesses (tax and legal reasons - I have no idea), but 
> don't forget that GNUCash reports are very flexible - you choose the accounts 
> you want included.
> 
> I don't use the business features though - I'm not sure whether they would be 
> as flexible.
> 
> You could have two different root accounts for each business (each with their 
> own assets, expenses, liabilities, and income sub accounts) and go from there.
> 
> I'm sure I just gave a few accountants on this list a heart attack...
> 
> Ultimately, as others have said, opening different files for each business is 
> probably a better way to go.
> 
> David/Adrian/John - is opening multiple windows a feature we should be 
> putting into bugzilla for eventual incorporation? I'm getting the impression 
> that V3.0 onwards will be much easier to fix up stuff like this.
> 
> Thanks and regards,
> Matt
> 
> 
>  Original message 
> From: Roger Hatton 
> Date: 7/2/18 08:58 (GMT+10:00)
> To: gnucash-user@gnucash.org
> Subject: New Entities
> 
> Does GNU Cash support more than one entity?
> In other words separate ledgers for separate business names?
> Using the one single downloaded GNU Cash system?
> Process advice appreciated.
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Re: New Entities

[Adrien Monteleone]

I’m well aware of that method. It just doesn’t produce that result for me on a 
Mac. I still only get one file open at a time. I had to resort to cli to force 
it. Note, this is just for Gnucash. Other apps let me open more than one file 
with the double click method. (and for the record, I use all three OSes 
throughout my day)

I never experienced it on Linux because when I was running Gnucash on Linux I 
only had one file to manage.

I also don’t generally double click my Gnucash file to open it for two reasons:

1 - both files I manage are buried in their own file tree deep enough to be a 
pain to navigate to for the purpose. (great system for filing, not so great for 
frequently used files)
2 - I also happen to keep Gnucash open 24/7 and only close it when testing 
something or updating. If I need to switch files, I just use the quick list at 
the bottom of the File menu. This is probably also a consequence of my heavy 
use of permanent workspaces for certain apps. I don’t know if Windows ever got 
around to implementing that idea (I don’t see it in Win7) but I use it 
extensively on Linux as well.

I mentioned this workflow previously because of how convenient it is. But if it 
also results in auto-closing one book first so I never encounter this issue - 
all the better.


> On Feb 6, 2018, at 7:56 PM, David Carlson  wrote:
> 
> It is OS specific.  You Apple users don't know that ,Windoze and Linux and 
> certain other OSes allow the user to open a data file with it's preferred 
> program simply by double clicking the data file icon.
> 
> Makes it easy to get the right one when there are lots of files with similar 
> names. :-)
> 
> David C
> 
> On Feb 6, 2018 7:45 PM, "Adrien Monteleone"  
> wrote:
> The only way I’ve found to do this is from the command line. While certainly 
> possible, the normal methods, including the File > Open method I described in 
> this thread should not allow opening two files at once. I can’t seem to get 
> it to do so otherwise. I don’t suspect a new user will be launching via cli. 
> Or maybe this is OS specific?
> 
> But the caution is noted. Thanks.
> 
> Regards,
> Adrien
> 
> > On Feb 6, 2018, at 6:21 PM, David Carlson  
> > wrote:
> >
> > Actually, more than one file can be opened simultaneously, but certain 
> > settings that apply to the program environment on the computer can be lost 
> > if they are changed while editing one file then it is not the last file 
> > closed.
> >
> > It is better not to open more than one file at a time.
> >
> > David C
> >
> > On Tue, Feb 6, 2018 at 4:31 PM, Adrien Monteleone 
> >  wrote:
> > Roger,
> >
> > Yes.
> >
> > Just start a new GnuCash book file for the new entity. Create its account 
> > structure as you wish. Save the file. (probably using the name of each 
> > entity helps)
> >
> > Only one file at a time is allowed to be open. (the same holds for 
> > Quickbooks incidentally)
> >
> > Open the file corresponding to the entity you want to work on, do your 
> > work, save, then open a different book and so on.
> >
> > I have one book to manage my personal finances, and another to manage a 
> > club I belong to. Switching is as easy as File > Open. I have auto-save 
> > turned on, and I leave GnuCash open 24/7, so generally I don’t even have to 
> > save my work first unless it’s a real quick switch.
> >
> > Regards,
> > Adrien
> >
> > > On Feb 6, 2018, at 3:57 PM, Roger Hatton  wrote:
> > >
> > > Does GNU Cash support more than one entity?
> > > In other words separate ledgers for separate business names?
> > > Using the one single downloaded GNU Cash system?
> > > Process advice appreciated.
> > > ___
> > > gnucash-user mailing list
> > > gnucash-user@gnucash.org
> > > To update your subscription preferences or to unsubscribe:
> > > https://lists.gnucash.org/mailman/listinfo/gnucash-user
> > > If you are using Nabble or Gmane, please see 
> > > https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
> > > -
> > > Please remember to CC this list on all your replies.
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Re: gnucash-user Digest, Vol 179, Issue 21

[Roger Hatton]

Re separate ledgers (books?) for new entities would
you be kind enough to show the menu steps (being new
and somewhat fearful of mixing new entity data with existing
entity data).

Gratefully, Roger H

On Wed, Feb 7, 2018 at 11:56 AM,  wrote:

> Send gnucash-user mailing list submissions to
> gnucash-user@gnucash.org
>
> To subscribe or unsubscribe via the World Wide Web, visit
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> or, via email, send a message with subject or body 'help' to
> gnucash-user-requ...@gnucash.org
>
> You can reach the person managing the list at
> gnucash-user-ow...@gnucash.org
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of gnucash-user digest..."
>
>
> Today's Topics:
>
>1. RE: Copying transactions from an account to the general
>   ledger (Mike Donovan)
>2. New Entities (Roger Hatton)
>3. Re: Copying transactions from an account to the general
>   ledger (Mike or Penny Novack)
>4. Re: Changing GTK theme or UI Font on macOS (John Ralls)
>5. Re: New Entities (John Ralls)
>6. Re: New Entities (Adrien Monteleone)
>7. Re: Changing GTK theme or UI Font on macOS (Adrien Monteleone)
>8. Re: New Entities (David Carlson)
>9. Re: New Entities (Adrien Monteleone)
>   10. Re: New Entities (Matt Graham)
>   11. Re: New Entities (David Carlson)
>
>
> --
>
> Message: 1
> Date: Tue, 6 Feb 2018 16:40:49 -0500
> From: Mike Donovan 
> To: Adrien Monteleone ,  gnucash-user
> 
> Subject: RE: Copying transactions from an account to the general
> ledger
> Message-ID: <5a7a20e1.c7a8370a.fd3ea.8...@mx.google.com>
> Content-Type: text/plain; charset="utf-8"
>
> Adrien:
>
> Thanks again. Geert?s recommendation regarding the filter solved my
> problem.
>
> Regards,
> Mike
>
> Sent from Mail for Windows 10
>
> From: Adrien Monteleone
> Sent: Tuesday, February 6, 2018 3:43 PM
> To: gnucash-user
> Subject: Re: Copying transactions from an account to the general ledger
>
> Mike,
>
> See the replies by Geert and John.
>
> The GL by default only shows the last 30 days of transactions. If the
> transactions you entered previously were dated more than 30 days ago, you
> won?t see them. Turn off the default filter first as they mentioned.
>
> As John noted, be wary of entering directly in the GL. You CAN do so, but
> it?s not necessarily the best practice. Unlike other registers, it is not
> an account, merely a view of all accounts. Entering from another register,
> you can default to a split containing the account you are in holding the
> balance. The GL has no such option since it isn?t an account, you?ll have
> to be careful to enter both debit and credit lines before entering out of
> the transaction or you?ll have a mess of unbalanced entries to clean up.
>
> For example, if I?m entering an expense paid with cash, I open the cash
> account register, enter my debit expense split and the register includes
> the matching split as a credit to cash already there for me. I also don?t
> have the option of deleting that cash split since it would ?un-link? the
> transaction to that register. This helps me enter transactions properly
> without mistakes. Normally, I use Transaction Journal view by default, but
> this is even more important if using Basic view which only shows one
> account split.
>
> Also, please copy the list on all replies so others can benefit from the
> exchange.
>
> Regards,
> Adrien
>
> > On Feb 6, 2018, at 1:42 PM, Mike Donovan 
> wrote:
> >
> > Adrien,
> >
> > Thanks for your reply. When I go to Tools> General Ledger, I show a new
> line waiting for transaction entry. No other transactions are shown. Is it
> possible that I need to change a setting to get your (favorable) result?
> >
> > Regards,
> > Mike
> >
> > Sent from Mail  for
> Windows 10
> >
> > From: Adrien Monteleone 
> > Sent: Tuesday, February 6, 2018 12:59 PM
> > To: gnucash-user@gnucash.org 
> > Subject: Re: Copying transactions from an account to the general ledger
> >
> > Mike,
> >
> > There?s no copying anything to the General Ledger. The GL is simply a
> consolidated view of all accounts. Your transactions should be there. I
> just did a test with a fresh book, entered some transactions in Cash,
> opened the GL and the transactions were all there. I presume you are going
> to Tools > General Ledger right?
> >
> > Certainly you can enter transactions in the GL only if you prefer.
> Personally, I like to enter them in the account the money is coming from to
> keep my entries straight. (some enter their credit card charges as expenses
> from the card 

Re: New Entities

[David Carlson]

Matt,

You bring up a good point.  I have seen a suggestion somewhere to use
virtual machines to sandbox GnuCash files and keep them isolated from each
other.

I think that is Overkill but it works.

I occasionally open two files simultaneously if I want to copy a
transaction from one file to another.

David C


On Feb 6, 2018 7:56 PM, "Matt Graham"  wrote:

> The only other thing to add - this all presumes that you need separation.
> Probably do for your businesses (tax and legal reasons - I have no idea),
> but don't forget that GNUCash reports are very flexible - you choose the
> accounts you want included.
>
> I don't use the business features though - I'm not sure whether they would
> be as flexible.
>
> You could have two different root accounts for each business (each with
> their own assets, expenses, liabilities, and income sub accounts) and go
> from there.
>
> I'm sure I just gave a few accountants on this list a heart attack...
>
> Ultimately, as others have said, opening different files for each business
> is probably a better way to go.
>
> David/Adrian/John - is opening multiple windows a feature we should be
> putting into bugzilla for eventual incorporation? I'm getting the
> impression that V3.0 onwards will be much easier to fix up stuff like this.
>
> Thanks and regards,
> Matt
>
>
>  Original message 
> From: Roger Hatton 
> Date: 7/2/18 08:58 (GMT+10:00)
> To: gnucash-user@gnucash.org
> Subject: New Entities
>
> Does GNU Cash support more than one entity?
> In other words separate ledgers for separate business names?
> Using the one single downloaded GNU Cash system?
> Process advice appreciated.
> ___
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> gnucash-user@gnucash.org
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Re: New Entities

[David Carlson]

It is OS specific.  You Apple users don't know that ,Windoze and Linux and
certain other OSes allow the user to open a data file with it's preferred
program simply by double clicking the data file icon.

Makes it easy to get the right one when there are lots of files with
similar names. :-)

David C

On Feb 6, 2018 7:45 PM, "Adrien Monteleone" 
wrote:

> The only way I’ve found to do this is from the command line. While
> certainly possible, the normal methods, including the File > Open method I
> described in this thread should not allow opening two files at once. I
> can’t seem to get it to do so otherwise. I don’t suspect a new user will be
> launching via cli. Or maybe this is OS specific?
>
> But the caution is noted. Thanks.
>
> Regards,
> Adrien
>
> > On Feb 6, 2018, at 6:21 PM, David Carlson 
> wrote:
> >
> > Actually, more than one file can be opened simultaneously, but certain
> settings that apply to the program environment on the computer can be lost
> if they are changed while editing one file then it is not the last file
> closed.
> >
> > It is better not to open more than one file at a time.
> >
> > David C
> >
> > On Tue, Feb 6, 2018 at 4:31 PM, Adrien Monteleone <
> adrien.montele...@gmail.com> wrote:
> > Roger,
> >
> > Yes.
> >
> > Just start a new GnuCash book file for the new entity. Create its
> account structure as you wish. Save the file. (probably using the name of
> each entity helps)
> >
> > Only one file at a time is allowed to be open. (the same holds for
> Quickbooks incidentally)
> >
> > Open the file corresponding to the entity you want to work on, do your
> work, save, then open a different book and so on.
> >
> > I have one book to manage my personal finances, and another to manage a
> club I belong to. Switching is as easy as File > Open. I have auto-save
> turned on, and I leave GnuCash open 24/7, so generally I don’t even have to
> save my work first unless it’s a real quick switch.
> >
> > Regards,
> > Adrien
> >
> > > On Feb 6, 2018, at 3:57 PM, Roger Hatton  wrote:
> > >
> > > Does GNU Cash support more than one entity?
> > > In other words separate ledgers for separate business names?
> > > Using the one single downloaded GNU Cash system?
> > > Process advice appreciated.
> > > ___
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Re: New Entities

[Matt Graham]

The only other thing to add - this all presumes that you need separation. 
Probably do for your businesses (tax and legal reasons - I have no idea), but 
don't forget that GNUCash reports are very flexible - you choose the accounts 
you want included.

I don't use the business features though - I'm not sure whether they would be 
as flexible.

You could have two different root accounts for each business (each with their 
own assets, expenses, liabilities, and income sub accounts) and go from there.

I'm sure I just gave a few accountants on this list a heart attack...

Ultimately, as others have said, opening different files for each business is 
probably a better way to go.

David/Adrian/John - is opening multiple windows a feature we should be putting 
into bugzilla for eventual incorporation? I'm getting the impression that V3.0 
onwards will be much easier to fix up stuff like this.

Thanks and regards,
Matt


 Original message 
From: Roger Hatton 
Date: 7/2/18 08:58 (GMT+10:00)
To: gnucash-user@gnucash.org
Subject: New Entities

Does GNU Cash support more than one entity?
In other words separate ledgers for separate business names?
Using the one single downloaded GNU Cash system?
Process advice appreciated.
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Re: New Entities

[Adrien Monteleone]

The only way I’ve found to do this is from the command line. While certainly 
possible, the normal methods, including the File > Open method I described in 
this thread should not allow opening two files at once. I can’t seem to get it 
to do so otherwise. I don’t suspect a new user will be launching via cli. Or 
maybe this is OS specific?

But the caution is noted. Thanks.

Regards,
Adrien

> On Feb 6, 2018, at 6:21 PM, David Carlson  wrote:
> 
> Actually, more than one file can be opened simultaneously, but certain 
> settings that apply to the program environment on the computer can be lost if 
> they are changed while editing one file then it is not the last file closed.
> 
> It is better not to open more than one file at a time.
> 
> David C
> 
> On Tue, Feb 6, 2018 at 4:31 PM, Adrien Monteleone 
>  wrote:
> Roger,
> 
> Yes.
> 
> Just start a new GnuCash book file for the new entity. Create its account 
> structure as you wish. Save the file. (probably using the name of each entity 
> helps)
> 
> Only one file at a time is allowed to be open. (the same holds for Quickbooks 
> incidentally)
> 
> Open the file corresponding to the entity you want to work on, do your work, 
> save, then open a different book and so on.
> 
> I have one book to manage my personal finances, and another to manage a club 
> I belong to. Switching is as easy as File > Open. I have auto-save turned on, 
> and I leave GnuCash open 24/7, so generally I don’t even have to save my work 
> first unless it’s a real quick switch.
> 
> Regards,
> Adrien
> 
> > On Feb 6, 2018, at 3:57 PM, Roger Hatton  wrote:
> >
> > Does GNU Cash support more than one entity?
> > In other words separate ledgers for separate business names?
> > Using the one single downloaded GNU Cash system?
> > Process advice appreciated.
> > ___
> > gnucash-user mailing list
> > gnucash-user@gnucash.org
> > To update your subscription preferences or to unsubscribe:
> > https://lists.gnucash.org/mailman/listinfo/gnucash-user
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Re: New Entities

[David Carlson]

Actually, more than one file can be opened simultaneously, but certain
settings that apply to the program environment on the computer can be lost
if they are changed while editing one file then it is not the last file
closed.

It is better not to open more than one file at a time.

David C

On Tue, Feb 6, 2018 at 4:31 PM, Adrien Monteleone <
adrien.montele...@gmail.com> wrote:

> Roger,
>
> Yes.
>
> Just start a new GnuCash book file for the new entity. Create its account
> structure as you wish. Save the file. (probably using the name of each
> entity helps)
>
> Only one file at a time is allowed to be open. (the same holds for
> Quickbooks incidentally)
>
> Open the file corresponding to the entity you want to work on, do your
> work, save, then open a different book and so on.
>
> I have one book to manage my personal finances, and another to manage a
> club I belong to. Switching is as easy as File > Open. I have auto-save
> turned on, and I leave GnuCash open 24/7, so generally I don’t even have to
> save my work first unless it’s a real quick switch.
>
> Regards,
> Adrien
>
> > On Feb 6, 2018, at 3:57 PM, Roger Hatton  wrote:
> >
> > Does GNU Cash support more than one entity?
> > In other words separate ledgers for separate business names?
> > Using the one single downloaded GNU Cash system?
> > Process advice appreciated.
> > ___
> > gnucash-user mailing list
> > gnucash-user@gnucash.org
> > To update your subscription preferences or to unsubscribe:
> > https://lists.gnucash.org/mailman/listinfo/gnucash-user
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Re: Changing GTK theme or UI Font on macOS

[Adrien Monteleone]

Thanks John,

I’ll test 2.7.4 then for theming.

As for font and size, that’s the code I was trying. (with a different font) I 
even switched it to Baskerville as a test to see if the font itself I chose was 
the issue. Still no dice.

I had to use this format below, but only the register is affected of course, 
not the entire app:

style "gnc-register"
{
  font_name= "Helvetica Neue UltraLight 14"
}
widget "*.GnucashSheet" style "gnu-register"

(taken from the gnucash git example of a .gtkrc file)

That worked. Now there is the issue that some text colors aren’t consistent. I 
haven’t defined them yet which may be the problem. They seem to change between 
red and black after several times of opening a register.

I’ll probably just play with this with 2.7.4 as well. I’ll be moving to 3.0 
anyway when it reaches stable.

Regards,
Adrien

> On Feb 6, 2018, at 4:24 PM, John Ralls  wrote:
> 
> 
> 
>> On Feb 6, 2018, at 12:51 PM, Adrien Monteleone  
>> wrote:
>> 
>> I started playing around with using a different theme than Raleigh for my 
>> GTK apps. I’ve managed to install gtk-chtheme via Homebrew along with a 
>> couple of themes and their required engines. I can select the theme with 
>> gtk-chtheme, but GnuCash doesn’t seem to use it. Inkscape does however. I 
>> haven’t yet tested 2.7.x so it may be a GTK version issue. I did note that 
>> Inkscape uses XQuartz and GnuCash does not, so there might be something 
>> there.
>> 
>> I also tried using a RC file (~/.gtkrc-2.0.gnucash) to set a custom font, 
>> but it doesn’t seem to honor that either. The Register preference: Don’t use 
>> GnuCash built-in colors, seems to have no effect other than to change the 
>> color scheme. (the stylesheet customizations don’t seem to use other fonts 
>> either, but I can change font size)
>> 
>> Has anyone successfully managed either customization on a Mac?
>> 
>> I’m presently using El Capitan, if that’s an issue. I’ll be upgrading to 
>> Sierra soon though.
> 
> 
> This works for me to set a font:
> 
> style "font"
> {
>  font_name = "Baskerville 12"
> }
> widget_class "*" style "font"
> 
> Homebrew-built engines won't link with the libgtk-quartz.dylib in GnuCash 
> unless you tailor the build so that it matches what's in the GnuCash bundle 
> (same versions, -arch i386) then change the install names of all the 
> dependencies to point at the libraries in the bundle.
> 
> You're likely to have better luck with the Gtk3-based 2.7.4 because theming 
> in Gtk3 doesn't use engines.
> 
> Regards,
> John Ralls
> 
> 

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Re: New Entities

[Adrien Monteleone]

Roger,

Yes.

Just start a new GnuCash book file for the new entity. Create its account 
structure as you wish. Save the file. (probably using the name of each entity 
helps)

Only one file at a time is allowed to be open. (the same holds for Quickbooks 
incidentally)

Open the file corresponding to the entity you want to work on, do your work, 
save, then open a different book and so on.

I have one book to manage my personal finances, and another to manage a club I 
belong to. Switching is as easy as File > Open. I have auto-save turned on, and 
I leave GnuCash open 24/7, so generally I don’t even have to save my work first 
unless it’s a real quick switch.

Regards,
Adrien

> On Feb 6, 2018, at 3:57 PM, Roger Hatton  wrote:
> 
> Does GNU Cash support more than one entity?
> In other words separate ledgers for separate business names?
> Using the one single downloaded GNU Cash system?
> Process advice appreciated.
> ___
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Re: New Entities

[John Ralls]

> On Feb 6, 2018, at 1:57 PM, Roger Hatton  wrote:
> 
> Does GNU Cash support more than one entity?
> In other words separate ledgers for separate business names?
> Using the one single downloaded GNU Cash system?
> Process advice appreciated.

You can have as many books as you like. Each one gets its own file or database.

Regards,
John Ralls

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Re: Changing GTK theme or UI Font on macOS

[John Ralls]

> On Feb 6, 2018, at 12:51 PM, Adrien Monteleone  
> wrote:
> 
> I started playing around with using a different theme than Raleigh for my GTK 
> apps. I’ve managed to install gtk-chtheme via Homebrew along with a couple of 
> themes and their required engines. I can select the theme with gtk-chtheme, 
> but GnuCash doesn’t seem to use it. Inkscape does however. I haven’t yet 
> tested 2.7.x so it may be a GTK version issue. I did note that Inkscape uses 
> XQuartz and GnuCash does not, so there might be something there.
> 
> I also tried using a RC file (~/.gtkrc-2.0.gnucash) to set a custom font, but 
> it doesn’t seem to honor that either. The Register preference: Don’t use 
> GnuCash built-in colors, seems to have no effect other than to change the 
> color scheme. (the stylesheet customizations don’t seem to use other fonts 
> either, but I can change font size)
> 
> Has anyone successfully managed either customization on a Mac?
> 
> I’m presently using El Capitan, if that’s an issue. I’ll be upgrading to 
> Sierra soon though.


This works for me to set a font:

style "font"
{
  font_name = "Baskerville 12"
}
widget_class "*" style "font"

Homebrew-built engines won't link with the libgtk-quartz.dylib in GnuCash 
unless you tailor the build so that it matches what's in the GnuCash bundle 
(same versions, -arch i386) then change the install names of all the 
dependencies to point at the libraries in the bundle.

You're likely to have better luck with the Gtk3-based 2.7.4 because theming in 
Gtk3 doesn't use engines.

Regards,
John Ralls


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Re: Copying transactions from an account to the general ledger

[Mike or Penny Novack]

On 2/6/2018 12:15 PM, Mike Donovan wrote:

Having recorded many transactions to the cash account, I would like to copy 
these to the GL (which has no transactions currently) and then use the GL for 
recording all future transactions. Can this be done? Thanks.

Sent from Mail for Windows 10

Review the intro to double entry bookkeeping.

a) The cash account IS a ledger account.
b) Each transaction you entered (entering from the cash account) had 
ANOTHER (at least one other) account associated with it, the other side 
of the transactions. If you did not specify that other account, gnucash 
used the account "Imbalance" as a (temporary) default account. You need 
to FIX each of these (change to the correct account)
c) Gnucash only has a ledger. The journal is virtual (you can run a 
report that will show it to you).


Michael D Novack
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New Entities

[Roger Hatton]

Does GNU Cash support more than one entity?
In other words separate ledgers for separate business names?
Using the one single downloaded GNU Cash system?
Process advice appreciated.
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RE: Copying transactions from an account to the general ledger

[Mike Donovan]

Adrien:

Thanks again. Geert’s recommendation regarding the filter solved my problem.

Regards,
Mike

Sent from Mail for Windows 10

From: Adrien Monteleone
Sent: Tuesday, February 6, 2018 3:43 PM
To: gnucash-user
Subject: Re: Copying transactions from an account to the general ledger

Mike,

See the replies by Geert and John.

The GL by default only shows the last 30 days of transactions. If the 
transactions you entered previously were dated more than 30 days ago, you won’t 
see them. Turn off the default filter first as they mentioned.

As John noted, be wary of entering directly in the GL. You CAN do so, but it’s 
not necessarily the best practice. Unlike other registers, it is not an 
account, merely a view of all accounts. Entering from another register, you can 
default to a split containing the account you are in holding the balance. The 
GL has no such option since it isn’t an account, you’ll have to be careful to 
enter both debit and credit lines before entering out of the transaction or 
you’ll have a mess of unbalanced entries to clean up.

For example, if I’m entering an expense paid with cash, I open the cash account 
register, enter my debit expense split and the register includes the matching 
split as a credit to cash already there for me. I also don’t have the option of 
deleting that cash split since it would ‘un-link’ the transaction to that 
register. This helps me enter transactions properly without mistakes. Normally, 
I use Transaction Journal view by default, but this is even more important if 
using Basic view which only shows one account split.

Also, please copy the list on all replies so others can benefit from the 
exchange.

Regards,
Adrien

> On Feb 6, 2018, at 1:42 PM, Mike Donovan  wrote:
> 
> Adrien,
>  
> Thanks for your reply. When I go to Tools> General Ledger, I show a new line 
> waiting for transaction entry. No other transactions are shown. Is it 
> possible that I need to change a setting to get your (favorable) result?
>  
> Regards,
> Mike
>  
> Sent from Mail  for Windows 10
>  
> From: Adrien Monteleone 
> Sent: Tuesday, February 6, 2018 12:59 PM
> To: gnucash-user@gnucash.org 
> Subject: Re: Copying transactions from an account to the general ledger
>  
> Mike,
>  
> There’s no copying anything to the General Ledger. The GL is simply a 
> consolidated view of all accounts. Your transactions should be there. I just 
> did a test with a fresh book, entered some transactions in Cash, opened the 
> GL and the transactions were all there. I presume you are going to Tools > 
> General Ledger right?
>  
> Certainly you can enter transactions in the GL only if you prefer. 
> Personally, I like to enter them in the account the money is coming from to 
> keep my entries straight. (some enter their credit card charges as expenses 
> from the card liability account for the same reason)
>  
>  
> Regards,
> Adrien
>  
> > On Feb 6, 2018, at 11:15 AM, Mike Donovan  
> > wrote:
> > 
> > Having recorded many transactions to the cash account, I would like to copy 
> > these to the GL (which has no transactions currently) and then use the GL 
> > for recording all future transactions. Can this be done? Thanks.
> > 
> > Sent from Mail for Windows 10
> > 
> > 
> > 
> > ---
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Re: Re: Copying transactions from an account to the general ledger

[Mike Donovan]

Geert:

Thanks for your helpful reply. I can now see all transactions.

Best Wishes,
Mike

Sent from Mail for Windows 10



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Re: Upgrade, 2.4 to 2.6 creates problems

[Eric Rempel]

I think I've now got it.

When I opened 2.6.5 it automatically opened with a data-set I could not
use. When I clicked on File, and picked one of the suggested files, this
also brought up an outdated data-set. However when I clicked on open and
picked "yesterday's" file, everything worked just fine. All is good. Thank
you.

On Tue, Feb 6, 2018 at 9:31 AM, David Carlson 
wrote:

> Eric
>
> It is really taxing my brain to remember the early days of release 2 .6
> but it is a good guess that 2.6.1 was not a good release.
>
> Try going to 2.6.5 as John suggested.
>
> David C
>
>
>
> On Feb 6, 2018 9:13 AM, "Eric Rempel"  wrote:
>
> I am using 2.4.15. I loaded 2.6.1 and it will not open an up-to-date or
> complete file of my data. Fortunately when I go back to 2.4 everything is
> fine.
>
> On Mon, Feb 5, 2018 at 11:20 AM, Fred Bone 
> wrote:
>
> > On 5 February 2018 at 7:50, John Ralls said:
> >
> > >
> > >
> > > > On Feb 5, 2018, at 7:31 AM, Eric Rempel  wrote:
> > > >
> > > > I have been using Gnucash 2.4 for some 5 years on my Windows 7
> system.
> > > > I'm very happy with it. Over the weekend I upgraded to 2.6.19. 2.6
> > would
> > > > not open an up-to-date data file, and when I tried to print a report,
> > > > the application froze. I have been able to re-install 2.4 and now and
> > > > everything is working as before. I'm happy. I would like to upgrade
> to
> > > > 2.6 but am now afraid. What did I do wrong?
> > >
> > > While we try to maintain file compatibility through a series we don’t
> do
> > > much in the way of back-testing and some things may drift over the
> years.
> > > I suggest that you upgrade in steps, perhaps 2.6.5-> 2.6.10->
> > > 2.6.15->2.6.19. All of the installers are available on Sourceforge:
> > > https://sourceforge.net/projects/gnucash/files/gnucash%20%28stable%29/
> > > 
> >
> > I am currently using 2.4.12. I have a PortableApps copy of 2.6.17 which
> > opened my (2.4.12) file just fine last time I tried it.
> >
> >
>
>
> --
> Eric Rempel (204) 326-9621
> ___
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-- 
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Changing GTK theme or UI Font on macOS

[Adrien Monteleone]

I started playing around with using a different theme than Raleigh for my GTK 
apps. I’ve managed to install gtk-chtheme via Homebrew along with a couple of 
themes and their required engines. I can select the theme with gtk-chtheme, but 
GnuCash doesn’t seem to use it. Inkscape does however. I haven’t yet tested 
2.7.x so it may be a GTK version issue. I did note that Inkscape uses XQuartz 
and GnuCash does not, so there might be something there.

I also tried using a RC file (~/.gtkrc-2.0.gnucash) to set a custom font, but 
it doesn’t seem to honor that either. The Register preference: Don’t use 
GnuCash built-in colors, seems to have no effect other than to change the color 
scheme. (the stylesheet customizations don’t seem to use other fonts either, 
but I can change font size)

Has anyone successfully managed either customization on a Mac?

I’m presently using El Capitan, if that’s an issue. I’ll be upgrading to Sierra 
soon though.

Regards,
Adrien

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Re: Copying transactions from an account to the general ledger

[Adrien Monteleone]

Mike,

See the replies by Geert and John.

The GL by default only shows the last 30 days of transactions. If the 
transactions you entered previously were dated more than 30 days ago, you won’t 
see them. Turn off the default filter first as they mentioned.

As John noted, be wary of entering directly in the GL. You CAN do so, but it’s 
not necessarily the best practice. Unlike other registers, it is not an 
account, merely a view of all accounts. Entering from another register, you can 
default to a split containing the account you are in holding the balance. The 
GL has no such option since it isn’t an account, you’ll have to be careful to 
enter both debit and credit lines before entering out of the transaction or 
you’ll have a mess of unbalanced entries to clean up.

For example, if I’m entering an expense paid with cash, I open the cash account 
register, enter my debit expense split and the register includes the matching 
split as a credit to cash already there for me. I also don’t have the option of 
deleting that cash split since it would ‘un-link’ the transaction to that 
register. This helps me enter transactions properly without mistakes. Normally, 
I use Transaction Journal view by default, but this is even more important if 
using Basic view which only shows one account split.

Also, please copy the list on all replies so others can benefit from the 
exchange.

Regards,
Adrien

> On Feb 6, 2018, at 1:42 PM, Mike Donovan  wrote:
> 
> Adrien,
>  
> Thanks for your reply. When I go to Tools> General Ledger, I show a new line 
> waiting for transaction entry. No other transactions are shown. Is it 
> possible that I need to change a setting to get your (favorable) result?
>  
> Regards,
> Mike
>  
> Sent from Mail  for Windows 10
>  
> From: Adrien Monteleone 
> Sent: Tuesday, February 6, 2018 12:59 PM
> To: gnucash-user@gnucash.org 
> Subject: Re: Copying transactions from an account to the general ledger
>  
> Mike,
>  
> There’s no copying anything to the General Ledger. The GL is simply a 
> consolidated view of all accounts. Your transactions should be there. I just 
> did a test with a fresh book, entered some transactions in Cash, opened the 
> GL and the transactions were all there. I presume you are going to Tools > 
> General Ledger right?
>  
> Certainly you can enter transactions in the GL only if you prefer. 
> Personally, I like to enter them in the account the money is coming from to 
> keep my entries straight. (some enter their credit card charges as expenses 
> from the card liability account for the same reason)
>  
>  
> Regards,
> Adrien
>  
> > On Feb 6, 2018, at 11:15 AM, Mike Donovan  
> > wrote:
> > 
> > Having recorded many transactions to the cash account, I would like to copy 
> > these to the GL (which has no transactions currently) and then use the GL 
> > for recording all future transactions. Can this be done? Thanks.
> > 
> > Sent from Mail for Windows 10
> > 
> > 
> > 
> > ---
> > This email has been checked for viruses by Avast antivirus software.
> > https://www.avast.com/antivirus
> > ___
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> > If you are using Nabble or Gmane, please see 
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Register Color Tweak

[Fross, Michael]

Hello everyone,

I've been having some fun playing with the register colors, trying to get
something I like a bit better than the default.  Following the guide in the
Wiki it was fairly easy.

However, I'm hitting my head against one item.  For some reason, the
selected row's font color is white.  The unselected I switched to black
with "gnc-entry", but I can't find a way to change the selected font color.

I just tweaked the sample file and have attached my .gtkrc-2.0.gnucash file
if anyone is interested in taking a look.  I hope the mailing list manager
doesn't drop it.

Thanks for anyone that can point me in the right direction.

Michael


.gtkrc-2.0.gnucash
Description: application/gnucash
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Re: Copying transactions from an account to the general ledger

[John Ralls]

> On Feb 6, 2018, at 9:15 AM, Mike Donovan  wrote:
> 
> Having recorded many transactions to the cash account, I would like to copy 
> these to the GL (which has no transactions currently) and then use the GL for 
> recording all future transactions. Can this be done? Thanks.

GnuCash doesn’t have a GL as a separate account. There’s a General Ledger 
register view (Tools>General Ledger; afterwards use View>Filter By... to select 
the date range displayed)
that shows all transactions sorted by date and in split view; this is the same 
view that you get if you run Edit>Find... from the Accounts page.

Assuming that the transactions that you recorded in the cash account were in 
fact cash transactions and that you want to track your cash balance (GnuCash’s 
“common accounts” template includes a “Cash in Wallet” account for this 
purpose) then you’re doing the right thing.

You don’t want a GL account that isn’t associated with a particular actual 
account or physical location of currency (e.g. cash in my wallet, cash in 
wife’s wallet, cash in wall safe, etc.); you’ll just wind up with an 
unbalanceable mess.

Regards,
John Ralls

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Re: Copying transactions from an account to the general ledger

[Adrien Monteleone]

Mike,

There’s no copying anything to the General Ledger. The GL is simply a 
consolidated view of all accounts. Your transactions should be there. I just 
did a test with a fresh book, entered some transactions in Cash, opened the GL 
and the transactions were all there. I presume you are going to Tools > General 
Ledger right?

Certainly you can enter transactions in the GL only if you prefer. Personally, 
I like to enter them in the account the money is coming from to keep my entries 
straight. (some enter their credit card charges as expenses from the card 
liability account for the same reason)


Regards,
Adrien

> On Feb 6, 2018, at 11:15 AM, Mike Donovan  wrote:
> 
> Having recorded many transactions to the cash account, I would like to copy 
> these to the GL (which has no transactions currently) and then use the GL for 
> recording all future transactions. Can this be done? Thanks.
> 
> Sent from Mail for Windows 10
> 
> 
> 
> ---
> This email has been checked for viruses by Avast antivirus software.
> https://www.avast.com/antivirus
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Re: Copying transactions from an account to the general ledger

[Geert Janssens]

Op dinsdag 6 februari 2018 18:15:35 CET schreef Mike Donovan:
> Having recorded many transactions to the cash account, I would like to copy
> these to the GL (which has no transactions currently) and then use the GL
> for recording all future transactions. Can this be done? Thanks.
> 
> Sent from Mail for Windows 10

*All* transactions are in the general ledger automatically.

If you don't see them there, that's probably because the general ledger is by 
default filtered to the transactions of the past 30 days.

Try View/Filter By... to remove this filter. Unfortunately it's not retained 
so you'll have to do it each time you open the GL.

Regards,

Geert


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Re: Copying transactions from an account to the general ledger

[Anthony Hepple]

Hi Mike

The easiest way I know of, to move ALL the transactions from one
account to an empty account, is to simply rename the account!

On 6 February 2018 at 17:15, Mike Donovan  wrote:
> Having recorded many transactions to the cash account, I would like to copy 
> these to the GL (which has no transactions currently) and then use the GL for 
> recording all future transactions. Can this be done? Thanks.

-- 
Anthony Hepple
01704 227828 / 07931 504049
http://www.dhdevelopment.co.uk
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Re: Scheduled Transactions

[Colin Law]

On 6 February 2018 at 16:52, Dennis West  wrote:

> When I first started with Gnucash recently, I imported a rather large QIF
> file.  All the accounts appear to have imported correctly but I can't find
> any sign of transactions that were "scheduled" in Quicken.  Am I correct in
> assuming that scheduled transactions are not part of the import process and
> will have to be created new in Gnucash?
>

Do you mean the schedule of transactions in the future that have not
actually been entered yet?  If so then yes you will have to setup the
schedule again.  Any transactions from the schedule that have actually been
entered should be there.

Actions > Scheduled Transactions > Scheduled Transaction Editor

Colin
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Re: Instructions for GST India

[Amish]

On Tuesday 06 February 2018 05:37 PM, Deva - wrote:

I can concur with Amish’s setup for GST India, but with a few minor 
observations.

I have a similar setup, though not as elaborate as Amish’s. This is largely due 
to the fact that I don’t claim GST input tax credit for purchases (my tax 
credits are negligible compared to what I pay as GST). Also, I have to deal 
with only 1 tax rate of 18%, but that does involve setting up of 3 tax tables 
like Amish pointed out - CGST @ 9%, SGST @ 9% and IGST @ 18%.

Thanks and yes - you are lucky to have just one tax rate!! :)

My few observations -

a. Not sure if you need 2 A/R accounts. Since these accounts are not directly 
used in reports, just having one should do (sub-accounts for GST and NonGST can 
be merged into the parent).
These are required for verifying total in GSTR 1 return. Also GSTR 1 
asks for total AR (sale) plus AR of (sale to) Interstate Non-GST 
dealers. Hence atleast in my case they are required.

b. You may find it more helpful by actually putting the tax rate in the tax account name 
itself. For instance, "Liabilities:Sales:GST:IGST @ 18%” as the account name, 
instead of "Liabilities:Sales:GST:IGST”. While this will not make a difference if 
you are using Tax Invoice report, it will show up nicely in case of a Printable Report or 
Fancy Invoice report because the tax line will read IGST @ 18% (instead of just IGST).
I generate printable invoice in Libreoffice Calc (Linux's Excel). But 
yes your idea is nice.



c. I haven’t segregated the NonGST vs. GST (registered vs. unregistered 
dealers), though I can see the benefit given GST reporting requirements. 
However, I think with the new transaction report that was posted on this list 
sometime back (by Doug, I think), one can easily generate summaries based on 
descriptions in the transaction registers. So if you are diligent about tagging 
your transactions with proper notes/memos, etc. then you can always generate 
summaries based on those with the new transaction report to meet the GST 
reporting requirements.
Adding notes / memos require additional care. One spelling mistake and 
your transaction will not show up in report.


I think if you are dealing with large volumes of GST related transactions, 
Amish’s setup is the way to go, though it may seem a bit tedious to set it up 
in the beginning. My GST invoices are to the tune of about 100 invoices a year, 
so I have cut down on my account hierarchy to keep it simple.
Yes my setup can be scaled down but depends on the individual's choice 
and requirement.

And yes, it can certainly go on the wiki for those looking for help. I wish I 
had something like that to guide me when I was doing the same, but with trial 
and error, I got to what I wanted.

I am sure all of us continue to remain indebted to GnuCash to help keep our 
financial matters in order despite the chaotic rollout of GST that India 
witnessed not so long ago.

Indeed chaotic! And yes Gnucash saved me from purchasing expensive software.

Cheers,
Deva


Amish
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Scheduled Transactions

[Dennis West]

When I first started with Gnucash recently, I imported a rather large 
QIF file.  All the accounts appear to have imported correctly but I 
can't find any sign of transactions that were "scheduled" in Quicken.  
Am I correct in assuming that scheduled transactions are not part of the 
import process and will have to be created new in Gnucash?


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Re: Upgrade, 2.4 to 2.6 creates problems

[David Carlson]

Eric

It is really taxing my brain to remember the early days of release 2 .6 but
it is a good guess that 2.6.1 was not a good release.

Try going to 2.6.5 as John suggested.

David C



On Feb 6, 2018 9:13 AM, "Eric Rempel"  wrote:

I am using 2.4.15. I loaded 2.6.1 and it will not open an up-to-date or
complete file of my data. Fortunately when I go back to 2.4 everything is
fine.

On Mon, Feb 5, 2018 at 11:20 AM, Fred Bone  wrote:

> On 5 February 2018 at 7:50, John Ralls said:
>
> >
> >
> > > On Feb 5, 2018, at 7:31 AM, Eric Rempel  wrote:
> > >
> > > I have been using Gnucash 2.4 for some 5 years on my Windows 7 system.
> > > I'm very happy with it. Over the weekend I upgraded to 2.6.19. 2.6
> would
> > > not open an up-to-date data file, and when I tried to print a report,
> > > the application froze. I have been able to re-install 2.4 and now and
> > > everything is working as before. I'm happy. I would like to upgrade to
> > > 2.6 but am now afraid. What did I do wrong?
> >
> > While we try to maintain file compatibility through a series we don’t do
> > much in the way of back-testing and some things may drift over the
years.
> > I suggest that you upgrade in steps, perhaps 2.6.5-> 2.6.10->
> > 2.6.15->2.6.19. All of the installers are available on Sourceforge:
> > https://sourceforge.net/projects/gnucash/files/gnucash%20%28stable%29/
> > 
>
> I am currently using 2.4.12. I have a PortableApps copy of 2.6.17 which
> opened my (2.4.12) file just fine last time I tried it.
>
>


--
Eric Rempel (204) 326-9621
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Re: Upgrade, 2.4 to 2.6 creates problems

[Eric Rempel]

I am using 2.4.15. I loaded 2.6.1 and it will not open an up-to-date or
complete file of my data. Fortunately when I go back to 2.4 everything is
fine.

On Mon, Feb 5, 2018 at 11:20 AM, Fred Bone  wrote:

> On 5 February 2018 at 7:50, John Ralls said:
>
> >
> >
> > > On Feb 5, 2018, at 7:31 AM, Eric Rempel  wrote:
> > >
> > > I have been using Gnucash 2.4 for some 5 years on my Windows 7 system.
> > > I'm very happy with it. Over the weekend I upgraded to 2.6.19. 2.6
> would
> > > not open an up-to-date data file, and when I tried to print a report,
> > > the application froze. I have been able to re-install 2.4 and now and
> > > everything is working as before. I'm happy. I would like to upgrade to
> > > 2.6 but am now afraid. What did I do wrong?
> >
> > While we try to maintain file compatibility through a series we don’t do
> > much in the way of back-testing and some things may drift over the years.
> > I suggest that you upgrade in steps, perhaps 2.6.5-> 2.6.10->
> > 2.6.15->2.6.19. All of the installers are available on Sourceforge:
> > https://sourceforge.net/projects/gnucash/files/gnucash%20%28stable%29/
> > 
>
> I am currently using 2.4.12. I have a PortableApps copy of 2.6.17 which
> opened my (2.4.12) file just fine last time I tried it.
>
>


-- 
Eric Rempel (204) 326-9621
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Re: Instructions for GST India

[Frank H. Ellenberger]

Hi,

Am 06.02.2018 um 13:07 schrieb Deva -:
> And yes, it can certainly go on the wiki for those looking for help.
> I wish I had something like that to guide me when I was doing the
> same, but with trial and error, I got to what I wanted.

Or, if one of you were volunteering to create a template, we could ship
it with future releases.

The basics to create one are described in
https://wiki.gnucash.org/wiki/Account_Hierarchy_Template .

https://wiki.gnucash.org/wiki/Translation#How_to_translate_the_files_containing_the_new_account_hierarchies
might have additional tips.

Regards
Frank
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Re: How to pay 2-bills to 1-vendor with 1-check?

[Fran_3 via gnucash-user]

 Adrien,
Your solution worked. As a new user it did not occur to me (even though it 
should have :-) that I could select more than one bill in the Process Payment 
window.
Thanks for the help ! ! !
Fran3

On Monday, February 5, 2018, 8:40:09 PM EST, Adrien Monteleone 
 wrote:  
 
 First, I would not recommend editing in AP directly. Use the business features 
to create a vendor, then a bill for that vendor.

When you do so, paying multiple bills is as easy as choosing “Process Payment” 
in the Business > Vendor menu, entering the vendor name, selecting their bills 
you want to pay, making sure your date, check #, and proper checking account 
are selected. (you’ll still have to print this check separately, but this will 
handle the transaction)

You wouldn’t necessarily have separate AP accounts for each Vendor unless you 
wanted them. I’ve not tested doing so or if such sub accounts would work with 
the business features or if you have to keep everything lumped together in the 
special AP account that GnuCash created for you on startup. The Vendor reports 
preclude the need to do this. (you can create your own ‘statement of account’ 
with that vendor at any time for any time period)

If you really need to take the route of direct entry and not using the business 
features, then you should be able to post any transaction to any account you 
want. *Note, you might need to create a special AP account as type ‘other 
liability.’ You can move it back as a child of the special AP account if you 
like, but don’t create it as a child of that account initially, create it 
directly under Liabilities.

As for the transactions, you have the debits and credits backwards in your T 
account examples.

That would be:

Dr. Expenses > Lawn
Cr. AP ( or AP > pro Lawn Svc)

(debit is on the left, credit on the right - always)

Paying the bill you also have backwards:

Dr. AP > pro Lawn Svc
Cr. Checking

Both your T account example and the screen shot have the debits/credits 
correctly for a transaction that pays a liability.

As for your last question, using the business features will create a payment 
transaction in AP with two splits, one for each bill. Unfortunately, there is 
no way at present to ‘jump to’ or ‘view’ that bill from the AP register. You’ll 
have to look for it using the Find Bill feature, or by clicking the bill number 
in a Vendor Report.

Unfortunately, the AP register does not show you the linked bill for payment 
transactions. (the easy method here is to look at a Vendor Report) For this 
reason, the only editing I do of AP transactions is to add the relevant bill #s 
to the Memo lines for each ‘payment’ split. I do this from the account register 
I paid the bill from however, and NOT from the AP register - just to be safe. 
(though I don’t think it matters)

In addition, you can attach a link to a PDF scan of the bills using the 
right-click menu on the transaction. However, I don’t think you can attach two 
different files to different splits in the same transaction. What would be more 
useful here is instead attach the files to each bill transaction rather than 
the consolidated payment transaction.

You can take both routes if you need, using the business features for some 
liabilities and directly editing for others. However in this case, for the 
non-business feature direct editing, I would create a separate liability 
account called ‘Other Accounts Payable’ or something similar, or even by the 
vendor name (as you did here) and do manual entry there. Of course, direct 
entries are not visible at all to the business features or to any vendor 
related account. You would have to generate any similar reports in a manual 
fashion likely using the Transaction Report.

Regards,
Adrien

> On Feb 5, 2018, at 7:08 PM, Fran_3  wrote:
> 
> We get billed by one vendor weekly but pay every two weeks.
> We started entering each weeks bill into AP individually
> Now we want to pay two of those bills with one check.
> I assume this is a split transaction
> But trying to do it from the check register I am unable to associate each 
> split to a its associated bill...
> 
> The normal sequence to me (not an accountant :-) for an individual bill would 
> be... post the bill...
> 
> Expense > Lawn            AP > pro Lawn Svc
>       
>              | 100                    100 |
>              |                                  |
> 
> Pay the bill
> 
>        Checking            AP > pro Lawn Svc
>       
>      100 |                                  |  100
>              |                                  |
> 
> But the below seems to do this when the bill is paid
> 
>        Checking            Liabilities > AP
>       
>      100 |                                  |  100
>              |                                 

Re: Instructions for GST India

[Deva -]

This is in response to the post titled in the subject line…

I can concur with Amish’s setup for GST India, but with a few minor 
observations.

I have a similar setup, though not as elaborate as Amish’s. This is largely due 
to the fact that I don’t claim GST input tax credit for purchases (my tax 
credits are negligible compared to what I pay as GST). Also, I have to deal 
with only 1 tax rate of 18%, but that does involve setting up of 3 tax tables 
like Amish pointed out - CGST @ 9%, SGST @ 9% and IGST @ 18%.

My few observations -

a. Not sure if you need 2 A/R accounts. Since these accounts are not directly 
used in reports, just having one should do (sub-accounts for GST and NonGST can 
be merged into the parent).
b. You may find it more helpful by actually putting the tax rate in the tax 
account name itself. For instance, "Liabilities:Sales:GST:IGST @ 18%” as the 
account name, instead of "Liabilities:Sales:GST:IGST”. While this will not make 
a difference if you are using Tax Invoice report, it will show up nicely in 
case of a Printable Report or Fancy Invoice report because the tax line will 
read IGST @ 18% (instead of just IGST).
c. I haven’t segregated the NonGST vs. GST (registered vs. unregistered 
dealers), though I can see the benefit given GST reporting requirements. 
However, I think with the new transaction report that was posted on this list 
sometime back (by Doug, I think), one can easily generate summaries based on 
descriptions in the transaction registers. So if you are diligent about tagging 
your transactions with proper notes/memos, etc. then you can always generate 
summaries based on those with the new transaction report to meet the GST 
reporting requirements.

I think if you are dealing with large volumes of GST related transactions, 
Amish’s setup is the way to go, though it may seem a bit tedious to set it up 
in the beginning. My GST invoices are to the tune of about 100 invoices a year, 
so I have cut down on my account hierarchy to keep it simple.

And yes, it can certainly go on the wiki for those looking for help. I wish I 
had something like that to guide me when I was doing the same, but with trial 
and error, I got to what I wanted.

I am sure all of us continue to remain indebted to GnuCash to help keep our 
financial matters in order despite the chaotic rollout of GST that India 
witnessed not so long ago.

Cheers,
Deva


--
From: Liz >
To: gnucash-user@gnucash.org
Subject: Re: Instructions for GST India
Message-ID: 
<20180205205957.0c294...@billiau.net>
Content-Type: text/plain; charset=UTF-8

Are there any other Indian users of GST who wish to comment, because
this needs copying into the wiki if it is "ready to use".
Liz


On Mon, 5 Feb 2018 11:22:40 +0530
Amish > wrote:

On Sunday 04 February 2018 09:29 PM, TBUA wrote:
hello there,

Have you figured out a work around for this? Would really like some
help with this !

Hello

This is how I have done it.

It looks complicated at first but works perfectly for me for getting
data for GSTR1/2/3B

Just giving rough idea.

You need to know how to use tax tables in Gnucash and assign them to
right accounts.
You also need to learn how to generate reports in Gnucash using right
accounts.

Note: Colon indicates/separates subaccounts

Stage 1: (Account creation)


1) Create these income accounts

Income:Sales:GST (sales to all GST registered dealers)
Income:Sales:NonGST (sales to all unregistered dealers)
Income:Sales:Roundoff (any roundoff in bill goes here)

2) Create these expense accounts

Expense:Purchase

My purchase is always from GST registered dealers so I have not
created GST/NonGST subaccounts.
You may create 2 sub accounts for GST and NonGST dealers.

3) Create these Asset (GST Tax paid on purchase) accounts

Assets:GST-Purchase:CGST
Assets:GST-Purchase:IGST
Assets:GST-Purchase:SGST

Again you may create NonGST purchase accounts if you want.

4) Create these Liabilities (GST tax to be paid to government for
sales) accounts

Liabilities:Sales:GST:CGST
Liabilities:Sales:GST:IGST
Liabilities:Sales:GST:SGST
Liabilities:Sales:NonGST:CGST
Liabilities:Sales:NonGST:IGST
Liabilities:Sales:NonGST:SGST

5) Create these receivables (GST sales - including tax) accounts

Assets:Trade Receivables:GST
Assets:Trade Receivables:NonGST

6) Create these payables (GST purchase payments to be made) accounts

Liabilities:Trade Payables

Again my purchase is always from GST registered dealers so I have not
created subaccounts.


Stage 2: (Tax tables)
---

Now that all accounts are set. Here are the tax tables that I have
created.

In my case taxes are either 5% (IGST), 12% (IGST), 2.5%+2.5%
(CGST+SGST), 6%+6% (CGST+SGST)

Such tax structure exists for both sale and purchase. So we need to
create many tax tables.

I 

Re: Backup files ... Report Totals Missing

[Maf. King]

On Monday, 5 February 2018 22:23:08 GMT Roger Hatton wrote:
> Greetings to all users
> 
> I copied the data file to a back-up computer.
> Reports open without totals such as
> Totals Assets and Equity
> 
> How can this be corrected?
> Help appreciated
> 
> Roger H


Roger,

Check the locale & currency settings on the new computer 2.  Sounds to me (but 
I could be wide of the mark) that the accounts are in one currency, but the 
report is trying to total in some other (system default?) currency..

HTH,
Maf.


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Re: Installation

[jeffrey black]

On 2/5/2018 7:51 PM, Adrien Monteleone wrote:
> As well, you should be able to set your cloud service to tell it what 
> files/folders you want to sync to the cloud. There should be no need to 
> physically relocate them each time to do so. The file stays on computer 1 
> where you put it and syncs in the background to the cloud. When you get to 
> computer 2, you can sync the file manually to a location on computer 2 if it 
> isn’t there already.
>
> Regards,
> Adrien
>
>> On Feb 5, 2018, at 7:47 PM, D  wrote:
>>
>> Jonathan,
>>
>> More to the point of files on your desktop: from what you have provided, I 
>> suspect the following.
>>
>> 1. You tell Gnucash to save your data on the desktop.
>> 2. You do your work, save and exit Gnucash.
>> 3. You take the saved file and move it to your cloud folder, and then delete 
>> all the other stuff that's appeared in the desktop.
>> 4. You restart Gnucash and get the file not found error.
>>
>> As Adrien noted, Gnucash opens the last saved file, so if you move it, 
>> Gnucash will complain.
>>
>> If you don't want your desktop littered with Gnucash log files and back ups 
>> (most of us don't!), put them into a folder. Then they will all live in that 
>> folder. You also mention wanting to use the cloud, so save the file there, 
>> keeping in mind Adrien's advice about multiple machines and access. It is 
>> also important to note that most cloud folders have some lag in updating, so 
>> you want to be sure you aren't disconnecting before that update occurs.
>>
>> Cheers, and welcome,
>> David
>>
>>
>>
>>
>> On February 6, 2018, at 5:28 AM, Adrien Monteleone 
>>  wrote:
>>
>> First, by ‘unable to install’ do you mean you can’t install the program at 
>> all and can’t start it?
>>
>> You indicate next that you create accounts and save your file, so I’d say 
>> you HAVE managed to successfully install it. (‘Install’ means to make the 
>> application able to run on your computer, if you can run it, you’ve 
>> installed it)
>>
>> Now, let’s tackle the file issue.
>>
>> If the first time you saved your ‘book’ file after creating it, the location 
>> you chose was your desktop, then yes, additional files will get created as 
>> you use the software in that same location. These are mostly log files. The 
>> GnuCash program icon should just be labeled ‘GnuCash’. Your book file should 
>> be labeled with whatever name you gave it with a .gnucash extension. The log 
>> files will end in .gnucash.log and start with the same name as your book 
>> file. There may be other files from time to time, most likely a .lck file 
>> which is a lock file used to prevent you from opening the same book file 
>> twice at once. It is probably advisable instead to choose either a folder on 
>> your desktop if that’s how you work, or a folder inside your Documents 
>> folder to store your GnuCash ‘book’ file.
>>
>> When you next open GnuCash, it will attempt to re-open your last used file. 
>> As long as it’s in the same place you saved it, this should be no issue. If 
>> you move that file however, GnuCash won’t find it.
>>
>> You have two options to resolve this:
>>
>> 1 - use the File > Open command in GnuCash then navigate to where you saved 
>> the file, select it and open it.
>> 2 - Before you start GnuCash, navigate to where you stored the file, double 
>> click, or right-click and choose Open With and then GnuCash.
>>
>> Either way, GnuCash will remember this new location for next time.
>>
>> To answer your question about using the same file on Mac and Windows - yes 
>> you can. But there is not yet sufficient functionality to successfully open 
>> it on both machines at the same time and not cause data loss. Be sure to 
>> only use it on one computer at a time. (If you tried to do so, you will get 
>> a warning dialog, but you can choose to open it twice anyway, I’d advise 
>> against doing so.)
>>
>> The Tutorial & Concepts Guide and the Help Guide will serve you well. I 
>> would suggest either browsing them online, or downloading a copy to have 
>> handy for reference as you get your books set up.
>>
>> Regards,
>> Adrien
>>
>>> On Feb 5, 2018, at 12:19 PM, Jonathan Ames  wrote:
>>>
>>> I am a 71 yo solo psychologist, not particularly patient, unable to install 
>>> Gnucash: every time I save, another icon appears on desktop; accounts, 
>>> files I create disappear (“not found”) despite being saved. Wondering if 
>>> this program requires programming skills to set up: other non-programmers 
>>> seem it use it. Idea was to link office Windows 10 and home Mac (Sierra) 
>>> systems through iCloud, replacing Windows-only Quickbooks and Mac Quicken. 
>>> Is Gnucash basically for the IT-savvy, i.e. getting stable version 
>>> established on systems so they work like standard software? Also, can 
>>> Windows and Mac versions maintain same data sets? Will guidebook help, of 
>>> is it that if you’re having my sort of