[GNC] Color selector in Chart of Accounts possible bug

[David Carlson]

Using Windows release 2.6.19 I discovered today that the eyedropper color
selector in the Account Editor in the Chart of Accounts window seems to
only select various shades of grey instead of the correct color.

Unfortunately I cannot test this in release 3.0 or 3.1 because I am not
ready to install them on this machine, so I am reluctant to file a bug
report.

If someone can test this in release 3.0 or 3.1 on Windows and see if it is
still bad I would be happy to file a bug report.

David C
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[GNC] File Chooser won't navigate to root directories (Bug 795653).

[John Ralls]

For all the Windows users who've been inconvenienced by being unable to use the 
File Chooser to navigate to other drives, I've uploaded a new 
gnucash-3.1-2.setup.exe, sha-256 
426e9a8d0f6542486052733171aa33700da061b0af23101b2b42dac141e6fafe, which 
resolves the problem.

Regards,
John Ralls


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Re: [GNC] how do I get different dates for balancing transactions when transferring amounts between two accounts

[Adrien Monteleone]

Rufus,

The date issue is handled by the suggestion offered by Kate. You need an 
intermediary account.

I assist a family business with their books and we use both an ‘undeposited 
funds’ account (for checks received) and a ‘check clearing’ account to handle 
these ‘in-transit’ states until the funds end up at their final resting place. 
I was about to suggest as much, but kept reading the thread and realized she 
beat me to it. I’ve seen that approach (and no others) suggested many places so 
my guess is that it is fairly standard practice. (plus her CPA creds attest to 
that)

When you write the check, that will get the date you write it, into the account 
you wrote the check on.

When you confirm the deposit, that is a separate transaction with it’s own date 
from the clearing account to the other checking/savings account you wrote the 
check to.

I’m not sure what others do but I put check numbers on transactions when I 
receive a check as well as issue one. I see it just as a document number, a 
reference number. I don’t consider the number itself to be anything special. 
What makes it a ‘deposit’ is if it is a debit to a checking/savings asset, not 
the existence of a reference number.

Note, a withdrawal of funds might also have some sort of reference/transaction 
number. I’d put that in the same field in such a case. It’s just a reference to 
the document evidencing the transaction.

In your case, you’re doing both the writing and receiving, but the process is 
otherwise the same.

If you’re not using the clearing account (and thus still not going to get 
different dates) you’ll see something like this:

1/1/18  12345   Bank ABC
transfer by check   Assets:Savings  $100
Assets:Checking $100

If you were using the clearing account:

First the initial draft:

1/1/18  12345   Bank ABC
transfer by check   Assets:Savings  $100
Assets:Check Clearing   $100

Then the acknowledgement that the check was received by the other bank:

1/4/18  12345   Bank XYZ
transfer by check   Assets:Check Clearing   $100
Assets:Checking $100

You could alternately put the check number in the Action field instead of the 
Num field. A reason might be to either repurpose the Num field, or for the case 
of multiple drafts:

1/1/18  Bank ABC
12345   transfer by check   Assets:Savings  $100
67890   transfer by check   Assets:Money Market $100
Assets:Check Clearing   $200

In my case, I repurpose the Num field as a time entry. (since GnuCash doesn’t 
have a time-stamp entry field, though it internally does use one) This way, I 
can enter transactions in any order and still have them appear in my register 
as they really happened. (this is most important for cash accounts, but can be 
useful elsewhere, so I just use this 100% as a habit)

My version would be something like this:

1/1/18  1425t   Bank ABC
12345   transfer by check   Assets:Savings  $100
67890   transfer by check   Assets:Money Market $100
Assets:Check Clearing   $200

The ‘1425t’ would indicate I conducted this transaction at 2:25pm that day. The 
’t’ distinguishes the number from a check or other reference number as being a 
time, and I use 24 hour notation since the sorting algorithm in GnuCash on this 
field stops once it encounters a non-numeric so I can’t use any am/pm 
designation or a ‘:’. Now that I’ve placed a time in the Num field, I can’t use 
it for a check number, so I use the Action fields for that on each relevant 
split line.

You could instead use the Action field with one of the preset actions that 
might make the transaction more readable and structured (its intended purpose) 
and then place the check/transaction number in the split’s memo field. Either 
way, that number will still be searchable.,

1/1/18  1425tBank ABC
Transfer by check #12345Assets:Savings  $100
Transfer by check #67890Assets:Money Market $100
Assets:Check Clearing   $200

If the account is of type ‘Bank’ you’ll have a nice list in the Action drop 
down of bank-related actions, or if you want an action that isn’t listed in the 
drop down, or the type isn’t ‘Bank' you can always just type the action you 
want.

None of this is a ‘right way’ or ‘wrong way’ but rather how you do this is up 
to you depending on what level of detail you need for your records to be able 
to audit yourself for reliability and to make financial decisions. (that’s why 
we keeps records, not just for their own sake, but to use that info to make 
decisions)

The question I 

Re: [GNC] how do I get different dates for balancing transactions when transferring amounts between two accounts

[RL]

Kate

"Undeposited funds" may be the right name. Just have to get the
procedures in place now...


Rufus




On 05/14/2018 09:35 PM, Kate Kelly wrote:
> Hi Rufus,
> 
> I am a bookkeeper and former CPA.
> 
> An account that is often used for checks not yet sent to the bank is
> "undeposited funds." This is similar to a suspense account in that there
> is a timing difference between the receipt of a check and the time you
> actually deposit it.  You could debit the undeposited funds account for
> the amount of the payment. When the check clears the receiving bank,
> credit Undeposited Funds and debit your Checking account.  You could add
> the check number to the memo line or record the deposit as DEP (
> being the check number.
> 
> 1.  Write check # 1718 for $100:
>    Undeposited Funds  $100
>    Checking Account A             $100
> 
> 2. Check clears the receiving bank:
>    Checking Account B $100
>    Undeposited Funds.              $100
> 
> I hope this helps.
> 
> Kate
> 
> 
> On Mon, May 14, 2018, 3:21 PM RL  > wrote:
> 
> I have two bank accounts on which I regularly write checks to transfer
> amounts between them. Downloading the ofx files from each bank, I have,
> for those checks, transactions with different (correct) dates in each GC
> account which represent the left and right side of the same accounting
> transaction. For purposes of reconciling against the bank statements,
> these dates must remain different in their separate GC accounts, even
> though they are opposite ends of the same accounting transaction.
> 
> GC wants to make the balancing transactions in each GC account one
> single identical transaction (except for the proper credit/debit column,
> depending on which account I'm looking at). I don't see how to work this
> and maintain both accounts true to their source, the bank transactions.
> The date is also important because at times it matters when a check was
> cashed and when it was payed by the originating bank; there needs to be
> an accurate record of this. An additional, maybe lesser, problem is that
> GC's methodology makes the transaction number the same in each GC
> account. Since the trans number is one of the most easily noted text
> fields, I have been using it to quickly/easily identify "deposits" - but
> this won't work if I want to retain the check number in that field (very
> important). Also, a check number on a deposit line doesn't seem
> particularly proper.
> 
> How is this handled in GC?
> 
> 
> Thanks
> Rufus
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Re: [GNC] how do I get different dates for balancing transactions when transferring amounts between two accounts

[RL]

Adrian

I can see where using the check number might be reasonable. Just not
what I have done so far and it looked "strange". I'll try it, since
having the check number of a deposit front/center is all to the good. I
think my original feeling was that I wanted to quickly, at a glance,
tell which "direction" the funds were going - and unfortunately I'm not
used to checking to the right to see which column the funds appear in.
TBD, I guess.

However, the date _is_ a problem because I want to unequivocally match
any transaction in GC with the line on the statement the bank provides.

Thanks for you comment. So more experienced users regularly enter the
check number on both sides of the transaction?


Rufus



On 05/14/2018 10:42 PM, Adrien Monteleone wrote:
> Rufus,
> 
> I don’t see why a check number on a deposit line doesn’t seem proper if in 
> fact, you are depositing a check. In this case, it happens to be a check you 
> wrote, but it IS from another account, so from the perspective of the 
> receiving account, it’s no different than the case where someone else wrote 
> you a check and you deposited it. And if you have multiple such checks to 
> deposit for some reason (say you’re transferring funds from more than one 
> account) then you can put the check numbers in the action field for each 
> split.
> 
> Regards,
> Adrien
> 
>> On May 14, 2018, at 5:19 PM, RL  wrote:
>>
>> I have two bank accounts on which I regularly write checks to transfer
>> amounts between them. Downloading the ofx files from each bank, I have,
>> for those checks, transactions with different (correct) dates in each GC
>> account which represent the left and right side of the same accounting
>> transaction. For purposes of reconciling against the bank statements,
>> these dates must remain different in their separate GC accounts, even
>> though they are opposite ends of the same accounting transaction.
>>
>> GC wants to make the balancing transactions in each GC account one
>> single identical transaction (except for the proper credit/debit column,
>> depending on which account I'm looking at). I don't see how to work this
>> and maintain both accounts true to their source, the bank transactions.
>> The date is also important because at times it matters when a check was
>> cashed and when it was payed by the originating bank; there needs to be
>> an accurate record of this. An additional, maybe lesser, problem is that
>> GC's methodology makes the transaction number the same in each GC
>> account. Since the trans number is one of the most easily noted text
>> fields, I have been using it to quickly/easily identify "deposits" - but
>> this won't work if I want to retain the check number in that field (very
>> important). Also, a check number on a deposit line doesn't seem
>> particularly proper.
>>
>> How is this handled in GC?
>>
>>
>> Thanks
>> Rufus
>> ___
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Re: [GNC] There was an error parsing the file

[John Ralls]

https://wiki.gnucash.org/wiki/Tracefile

Regards,
John Ralls


> On May 15, 2018, at 8:18 AM, Anthony Marrian  
> wrote:
> 
> Sorry, John, I’m floundering a bit here. Opening with the debug switch 
> doesn’t provide anything different visually so I’m assuming I need to check 
> the trace file. What’s that file called and where does it live? The only 
> files with trace in the name I can find are trace.go and trace.scm, but they 
> are both old.
>  
> From: John Ralls  
> Sent: 14 May 2018 15:52
> To: Anthony Marrian 
> Cc: gnucash-user@gnucash.org
> Subject: Re: [GNC] There was an error parsing the file
>  
>  
> 
> 
> On May 14, 2018, at 4:41 AM, Anthony Marrian  
> wrote:
>  
> GnuCash 3.1, Windows 10 Pro 64bit. Please advise how to proceed?
>  
> Look in the trace file [1] for an error. That may provide a clue about where 
> the problem is. It’s most likely a date outside of the years 1400-; 208 
> or 218 instead of 2018 seems to be a popular typo. If there’s no error or not 
> enough context to understand what was getting loaded when the error occurred, 
> start GnuCash 3.1 from the command line with the debug option enabled:
>“C:\Program Files (x86)\gnucash\bin\gnucash” --debug
>  
> That will insert a lot more detail about what GnuCash is doing and should 
> help you figure out where to look for the problem in the file.
>  
> Now reinstall the 2.6.x of your choice and open the file. Look for the error 
> based on your analysis of the trace file.
>  
> Regards,
> John Ralls
>  
> [1] https://wiki.gnucash.org/wiki/Tracefile

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Re: [GNC] 3.1 + Win10, TIME it takes to SAVE

[Adrien Monteleone]

I guess the only questions left would be:

Are/were there any reports left open, or only the Chart of Accounts?

Was the file location moved or was it opening and saving from the same place as 
2.6.x?

What backend are you using? Is it the same as with 2.6.x?

That should narrow down as many variables as possible.

Regards,
Adrien

> On May 14, 2018, at 2:50 PM, randix  wrote:
> 
> Immediately after the upgrade to 3.1 (I skipped 3.0), the backup was slow. 
> Went from virtually instantaneous to the 2-3+ minutes-- has not changed in
> the 2 weeks since I upgraded.  And I have an extensive backup system in
> place.
> 
> 
> 
> --
> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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Re: [GNC] Current windows iteration

[Adrien Monteleone]

That will be found on the home page under the ‘More Downloads...’ link which is 
also reachable on the left as Maf pointed out, or directly via the link Bruce 
provided. (all three get you to the same page)

Regards,
Adrien

> On May 15, 2018, at 7:57 AM, Gary Holtum  
> wrote:
> 
> Sure don't see a link to 2.6.21 at gnucash.org
> Can you be specific?
> Gary 
> 
> -Original Message-
> From: gnucash-user 
> [mailto:gnucash-user-bounces+diamondhranchqh=earthlink@gnucash.org] On 
> Behalf Of Adrien Monteleone
> Sent: Tuesday, May 15, 2018 1:31 AM
> To: gnucash user mailing list
> Subject: Re: [GNC] Current windows iteration
> 
> 3.1, but there is also the last of the 2.6 series, 2.6.21, if you prefer.
> 
> Just visit gnucash.org and you’ll see download links to both on the right 
> side of the page.
> 
> Regards,
> Adrien
> 
>> On May 14, 2018, at 11:23 PM, James fuller  wrote:
>> 
>> Hi,
>> I’m still using version 26. Gnucash with Win 7.  Some users report problems 
>> with a new
>> Version that usually get sorted out in a short time.  What is the current 
>> stable version of 3. Gnucash?
>> Thanks,
>> James Fuller
>> 
>> 
>> 
>> Sent from my iPad
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> 


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Re: [GNC] There was an error parsing the file

[Anthony Marrian]

Sorry, John, I’m floundering a bit here. Opening with the debug switch doesn’t 
provide anything different visually so I’m assuming I need to check the trace 
file. What’s that file called and where does it live? The only files with trace 
in the name I can find are trace.go and trace.scm, but they are both old.

From: John Ralls 
Sent: 14 May 2018 15:52
To: Anthony Marrian 
Cc: gnucash-user@gnucash.org
Subject: Re: [GNC] There was an error parsing the file




On May 14, 2018, at 4:41 AM, Anthony Marrian 
> wrote:

GnuCash 3.1, Windows 10 Pro 64bit. Please advise how to proceed?

Look in the trace file [1] for an error. That may provide a clue about where 
the problem is. It’s most likely a date outside of the years 1400-; 208 or 
218 instead of 2018 seems to be a popular typo. If there’s no error or not 
enough context to understand what was getting loaded when the error occurred, 
start GnuCash 3.1 from the command line with the debug option enabled:
   “C:\Program Files (x86)\gnucash\bin\gnucash” --debug

That will insert a lot more detail about what GnuCash is doing and should help 
you figure out where to look for the problem in the file.

Now reinstall the 2.6.x of your choice and open the file. Look for the error 
based on your analysis of the trace file.

Regards,
John Ralls

[1] https://wiki.gnucash.org/wiki/Tracefile
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Re: [GNC] pros/cons of storage formats

[cicko]

Keith Keller wrote
> Also, if in the future I should decide to switch to a different format,
> is it a fairly straightforward process to convert?

It seems fairly straightforward to me - Save As will save the current book
in the newly selected format. Hence you can try them out and see if they fit
your preferences.
Listing all the pros and cons is difficult simply because whether something
is a pro or a con depends on your situation.
That said, I like sqlite format as it is fairly compact, it is a full SQL
database, it is accessible outside GnuCash (for various Python scripts like
quick account balance info and/or reports as well as something more complex
like investment asset allocation, etc.) on multiple platforms, it compresses
well for backups, and so on.

I also like the automatic backup process implemented for xml storage. 

Some more info can be found on the wiki:

https://wiki.gnucash.org/wiki/Backup
https://wiki.gnucash.org/wiki/GnuCash_XML_format
and probably elsewhere, too.



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Re: [GNC] Binding F11 to Copy and F12 to Paste in GnuCash 3.0 (GTK3)

[cicko]

Chris, you might wanna have a look at the GTK3 page on the wiki. It contains
a lot of information on customization of styles (you may contribute some
styles if you identifiy them) as well as keyboard shortcuts.
Cheers



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Re: [GNC] Current windows iteration

[Maf. King]

On Tuesday, 15 May 2018 13:57:07 BST Gary Holtum wrote:
> Sure don't see a link to 2.6.21 at gnucash.org
> Can you be specific?
> Gary

Hi Gary,

on the left hand side of the main page, there is a box titled "Downloads"  and 
in that box, a link "Program".  Click that, then scroll down a bit.

HTH,
Maf.

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Re: [GNC] Current windows iteration

[Bruce Lang]

Have a look at http://gnucash.org/download.phtml

Thanks,
Bruce


On 15/05/2018 10:27 PM, Gary Holtum wrote:

Sure don't see a link to 2.6.21 at gnucash.org
Can you be specific?
Gary

-Original Message-
From: gnucash-user 
[mailto:gnucash-user-bounces+diamondhranchqh=earthlink@gnucash.org] On 
Behalf Of Adrien Monteleone
Sent: Tuesday, May 15, 2018 1:31 AM
To: gnucash user mailing list
Subject: Re: [GNC] Current windows iteration

3.1, but there is also the last of the 2.6 series, 2.6.21, if you prefer.

Just visit gnucash.org and you’ll see download links to both on the right side 
of the page.

Regards,
Adrien


On May 14, 2018, at 11:23 PM, James fuller  wrote:

Hi,
I’m still using version 26. Gnucash with Win 7.  Some users report problems 
with a new
Version that usually get sorted out in a short time.  What is the current 
stable version of 3. Gnucash?
Thanks,
James Fuller



Sent from my iPad
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Re: [GNC] Current windows iteration

[Gary Holtum]

Sure don't see a link to 2.6.21 at gnucash.org
Can you be specific?
Gary 

-Original Message-
From: gnucash-user 
[mailto:gnucash-user-bounces+diamondhranchqh=earthlink@gnucash.org] On 
Behalf Of Adrien Monteleone
Sent: Tuesday, May 15, 2018 1:31 AM
To: gnucash user mailing list
Subject: Re: [GNC] Current windows iteration

3.1, but there is also the last of the 2.6 series, 2.6.21, if you prefer.

Just visit gnucash.org and you’ll see download links to both on the right side 
of the page.

Regards,
Adrien

> On May 14, 2018, at 11:23 PM, James fuller  wrote:
> 
> Hi,
> I’m still using version 26. Gnucash with Win 7.  Some users report problems 
> with a new
> Version that usually get sorted out in a short time.  What is the current 
> stable version of 3. Gnucash?
> Thanks,
> James Fuller
> 
> 
> 
> Sent from my iPad
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Re: [GNC] Advice needed, how to handle a medical reimbursement account...

[randix]

GnuCash - User mailing list wrote
> Hi Randix,
> 
> OK, I misunderstood the $1000.00. Here is how I would do it.

Just wanted to do a quick reply that after spending many hours last night, I
basically followed what you laid out and have it working perfectly for my
needs, although I'm sure "pure accountants" will take exception.  It lets me
keep track of my various MRA accounts, and see the current balance in each
which is important to me; it also lets me keep track of total MRA deposits
received and MRA payments made, and makes sure that any MRA paid amounts are
credited on the various health related expense accounts.  Below is what I
did, which pretty much follows your suggestions.  Thanks again for your time
and patience (and everyone else as well) in helping me out on this one...

-

I set up the following accounts:

ASSET:MRA_abc
ASSET:MRA_def
ASSET:MRA_ghi

Multiple accounts, one for each company that has funded a medical
reimbursement account for me, allows me to keep track of the current
available balance in each separate account

EXPENSE:Health:*MRA_Payments

Keeps track of total MRA payments from all MRA accounts for claims
submitted/processed

EXPENSE:Health:Insurance

Just one of my standard health expense accounts

INCOME:*MRA_Deposits

Keeps track of total MRA deposits made by the various companies in the
various MRA accounts

--

So assume abc company notifies me they have deposited $1000 in my MRA_abc
account on 5/1/18. Assume thereafter on 5/5/18 I pay $100 health insurance
premium from my checking, on 5/10/18 I file a claim for reimbursement from
the MRA_abc account for the $100 premium payment, and on 5/15/18 I receive a
direct deposit in my checking account for the claim.

1-May: 
Income:*MRA_Deposits -$1000 
Asset:MRA_abc +$1000 

Balances: MRA_abc $1,000, *MRA_Deposits $1000

5-May
Asset:Checking -$100 
Expense:Health:Insurance +$100 

Balances: Checking account balance, Expense:Health:Insurance $100

10-May: submit claim 
Asset:MRA_abc -$100 
Expense:Health:*MRA_Payments +$100 

Balances: MRA_abc $900, Expense:Health:*MRA_Payments $100

15-May: receive reimbursement 
Expense:Health:Insurance -$100 
Asset:Checking +$100  

Balances: Checking account balance, Expense:Health:Insurance $0, MRA_abc
balance $900




--
Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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Re: [GNC] how do I get different dates for balancing transactions when transferring amounts between two accounts

[Alton Brantley]

Under each account for which this can occur, I create a subaccount called “ACH” 
for “Automated Clearing House,” so when the originating account registers the 
transfer transaction, the target account’s subaccount “ACH” gets the 
corresponding split. Then, when the receiving account registers the 
transaction, I put the matching inverse split in the ACH and the closing 
deposit in its parent account.

This sequence matches what really happens (Source ->ACH then ACH->Target), with 
the added benefit that the Target account, when opened with “Include 
Subaccounts” checked, shows the true expected value of the deposit.

I have an ACH account as a subaccount of both my bank account and my investment 
accounts.





> Message: 13
> Date: Mon, 14 May 2018 19:35:30 -0700
> From: Kate Kelly >
> To: rlagg...@mail.com 
> Cc: gnucash-user@gnucash.org 
> Subject: Re: [GNC] how do I get different dates for balancing
>   transactions when transferring amounts between two accounts
> Message-ID:
>   

Re: [GNC] New User-Clueless on Investments

[DaveC49]

The best place to start is the Tutorial and Concepts guide.
http://www.gnucash.org/docs/v2.6/C/gnucash-guide/invest-setup1.html is the
link for V2.6 documentation. There will be a similar section in the V3 docs
if you are using that version. While that is mainly aimed at stocks and
mutual funds, the general priciples will be similar.

You will also find some info in the archives of the mailing list
(http://gnucash.1415818.n4.nabble.com/) for 401K and 529 setups if you
search for those terms.



-
David Cousens
--
Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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