Re: [GNC] Upgrading to 5.3 from 2.6.15

[larry johnston]

Hi,

I just had not scrolled down far enough.

If you deselect Include Collapsed Periods then you get the report for just
the month that you selected with the accumulated totals to the end of that
month. In that case the report seems fine. I am not sure there is a bug. To
get the equivalent of Phil's report I have to do 3 reports. A budget report
for  the month without Accumulated Totals. A Budget report of the
month with Accumulated Totals and a Budget report for the year or the 12th
month with Accumulated Totals which will show me how much I have left to
spend or receive until the end of the year. It is a bit more cumbersome but
doable.

Thanks,

Larry

On Mon, Dec 4, 2023 at 8:43 PM Adrien Monteleone <
adrien.montele...@lusfiber.net> wrote:

> Possibly. I see that I filed it while using 5.3.
>
> I don't recall exactly, but it might be in the Experimental folder, but
> I'm uncertain.
>
> Regards,
> Adrien
>
> On 12/4/23 10:29 PM, larry johnston wrote:
> > In ver 4.14 I don't see any other options than Range Start and Range End,
> > maybe Collapsed Periods did not come until Ver 5 or maybe I am missing
> > something.
>
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Re: [GNC] Upgrading to 5.3 from 2.6.15

[Adrien Monteleone]

Possibly. I see that I filed it while using 5.3.

I don't recall exactly, but it might be in the Experimental folder, but 
I'm uncertain.


Regards,
Adrien

On 12/4/23 10:29 PM, larry johnston wrote:

In ver 4.14 I don't see any other options than Range Start and Range End,
maybe Collapsed Periods did not come until Ver 5 or maybe I am missing
something.


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Re: [GNC] Upgrading to 5.3 from 2.6.15

[larry johnston]

Hi,

I signed up for Bugzilla so I can follow this bug now.

In ver 4.14 I don't see any other options than Range Start and Range End,
maybe Collapsed Periods did not come until Ver 5 or maybe I am missing
something.

TIA,

Larry

On Mon, Dec 4, 2023 at 7:43 PM Adrien Monteleone <
adrien.montele...@lusfiber.net> wrote:

> If you clicked the link for the bug and read it, you should see
> discussion on it.
>
> If you want to file a bug, or comment on this one, you need an account
> on that site.
>
> If I'm not mistaken, I'm derelict on getting back with a screenshot
> showing the problem. I hope to get that up to speed this week. (among
> other bugs I filed that need more info)
>
> 
> Check the General tab. The last 2 options toggle collapsed periods.
> (before & after)
>
> Regards,
> Adrien
>
> On 12/4/23 9:27 PM, larry johnston wrote:
> > Hi,
> >
> > I finally got back to this as I try to prepare for my year end.
> >
> > As you report in your Bug Report 799046 it does not seem possible to
> > display a single period in the Budget Report using the Use Accumulated
> > Totals feature, which is quite frustrating.
> >
> > I have only upgraded to ver 4.14 and in that version I do not see a
> > 'Include Collapsed Periods' option so I was not able to replicate your
> > work, but my reports also include periods that are uncollapsed.
> >
> > I am not sure how Bug Reports work, so I was unable to see if there was
> any
> > updates on this Bug. What do I log into and how do I log in.
>
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Re: [GNC] Upgrading to 5.3 from 2.6.15

[Adrien Monteleone]

If you clicked the link for the bug and read it, you should see 
discussion on it.


If you want to file a bug, or comment on this one, you need an account 
on that site.


If I'm not mistaken, I'm derelict on getting back with a screenshot 
showing the problem. I hope to get that up to speed this week. (among 
other bugs I filed that need more info)



Check the General tab. The last 2 options toggle collapsed periods. 
(before & after)


Regards,
Adrien

On 12/4/23 9:27 PM, larry johnston wrote:

Hi,

I finally got back to this as I try to prepare for my year end.

As you report in your Bug Report 799046 it does not seem possible to
display a single period in the Budget Report using the Use Accumulated
Totals feature, which is quite frustrating.

I have only upgraded to ver 4.14 and in that version I do not see a
'Include Collapsed Periods' option so I was not able to replicate your
work, but my reports also include periods that are uncollapsed.

I am not sure how Bug Reports work, so I was unable to see if there was any
updates on this Bug. What do I log into and how do I log in.


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Re: [GNC] How to "lock" expenses from previous year?

[Adrien Monteleone]

That will only keep you from editing those reconciled transactions 
without receiving a warning. (that is, you *can* still edit them, they 
are not 'locked' but you will get a warning about editing a reconciled 
transaction, which you can override, and also, dismiss the warning, 
which means you won't see it next time you try editing a reconciled 
transaction)


There is a read-only threshold, under File > Preferences but it is quite 
limited as it is a sliding-window by number of previous days. So you'd 
have to change it each and every day as the year went on. And that 
applies to all accounts, not just some.


An alternative is to create an archive folder with a copy of the book, 
and possibly the annual reports in PDF form. That way if you ever needed 
to go back to see if you inadvertently edited something, you'd have a 
backup at that state to verify changes. Having a good backup strategy 
helps too.


You can also make accounts placeholders which prevents *new* 
transactions from being entered, but that doesn't stop you from editing 
previous transactions.


Otherwise, no, you can't lock accounts from editing.

Regards,
Adrien

On 12/4/23 8:23 PM, Eric Chapman wrote:
Once I'm sure I'm done with 2022 and the data is not going to change, is 
there a good way to lock the income/expense accounts so I do not 
accidentally post something to a previous year?


Somewhere in the manual I saw something that said you can "reconcile" 
income & expense accounts to lock them:


    Because expense accounts are generated entirely by you, there are no
    statements against which you would reconcile your data. Therefore,
    there is technically nothing to reconcile. You can, of course use
    the reconcile process for expense accounts, which will lock the
    transactions for future editing.

Anybody doing that? Any advice on best practices? I'd like to do it all 
in one fell swoop – the entire year at once.


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Re: [GNC] Upgrading to 5.3 from 2.6.15

[larry johnston]

Hi,

I finally got back to this as I try to prepare for my year end.

As you report in your Bug Report 799046 it does not seem possible to
display a single period in the Budget Report using the Use Accumulated
Totals feature, which is quite frustrating.

I have only upgraded to ver 4.14 and in that version I do not see a
'Include Collapsed Periods' option so I was not able to replicate your
work, but my reports also include periods that are uncollapsed.

I am not sure how Bug Reports work, so I was unable to see if there was any
updates on this Bug. What do I log into and how do I log in.

TIA,

Larry

On Thu, Jul 27, 2023 at 9:58 AM larry johnston 
wrote:

> Thanks. I have to put this project onhold for a while. Fortunately 'use
> accumulated totals' gives me the basics that I need and the rest is gravy
> if I can get it.
>
>
> Larry
>
> On Thu, Jul 27, 2023 at 9:43 AM Adrien Monteleone <
> adrien.montele...@lusfiber.net> wrote:
>
>> Note, I did some testing this morning and it seems there might be a bug
>> in how the 'include collapsed periods after selected' works.
>>
>> Follow along here or subscribe to the bug:
>> https://bugs.gnucash.org/show_bug.cgi?id=799046
>>
>> If this can be resolved, you should be able to get close, but not quite
>> to Phil's report.
>>
>> The first set of columns would be the period of interest. You would
>> *not* want to use 'accumulated amounts' here if you want to see how that
>> period's actuals faired against that period's budgeted amounts.
>>
>> The second set of columns (the subsequent collapsed periods) *should* by
>> necessity of being collapsed, show what is left, as YTD numbers.
>>
>> The third set of columns would be Totals, which is for the entire budget
>> period.
>>
>> Note, if the second set isn't quite what you are looking for, I'm not
>> sure you can duplicate that old report in one shot. In that case, you
>> would then simply only report on one period (and the Totals) and choose
>> either 'accumulated amounts' or not based on if you wanted numbers for
>> just that period *or* YTD as of that period. In which case, you can't
>> get both at the same time.
>>
>> Regards,
>> Adrien
>>
>> On 7/27/23 1:48 AM, larry johnston wrote:
>> > Thanks, I will see what I can make of it.
>> >
>> > Larry
>> >
>> >
>> > On Wed, Jul 26, 2023, 9:48 p.m. Adrien Monteleone <
>> > adrien.montele...@lusfiber.net> wrote:
>> >
>> >> You should be able to get close.
>> >>
>> >> You can see monthly periods, you can 'use accumulated totals' for each
>> >> month as they progress. (YTD) You can show a yearly 'Totals' column
>> set.
>> >>
>> >> For each set (period & total) you can see Budget, Actual, and Variance
>> >> columns.
>> >>
>> >> I don't think it is exactly just 1 month, YTD, Total though.
>> >>
>> >> But you might try playing with the Range & Consolidated options on the
>> >> General tab. So maybe set the range to 'current period' for a start,
>> >> 'last period' for end, and then consolidate the periods after the
>> >> current one which should then show up as a single set of YTD type
>> >> numbers if using Accumulated Amounts. And then display a Totals column
>> >> and of course include Budget, Actual & Variance options.
>> >>
>> >> Note too, you can customize the budget time frame itself. It doesn't
>> >> have to be an entire year. Maybe a combination of all of the above will
>> >> imitate Phil's report.
>>
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Re: [GNC] How to fix: I posted a bill to 1969 (should be 2022)

[Adrien Monteleone]

You didn't post it to 12/31/1969, but likely entered an invalid date. 
(easy to do when typing and clicking fast) GnuCash will sometimes 
default to that date in such a case.


To fix it, simply unpost and repost with the correct date.  If you need 
to change the 'opening date', then after unposting, click the Edit 
button *on the toolbar* (not within the invoice UI), change the date as 
needed, then repost with the proper date.


Regards,
Adrien

On 12/4/23 8:17 PM, Eric Chapman wrote:

Hi, everyone.

I just found an error in the 2022 data. I used vendors and bills and 
entered an invoice with a date of 1969!


I can't figure out how to change the date on it or otherwise fix the 
problem.


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[GNC] Addendum to Strange error...

[David Carlson]

There is one new factor in this case.  It is my first time to do an import
in a brand new virtualbox instance of Lubuntu 22.04, but I have done all of
this previously on other computers, except this particular OFX download
file from the same credit card website.

-- 
David Carlson
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[GNC] Strange error in OFX import

[David Carlson]

New to me, anyway.  Using release 4.8 in Linux importing to existing
account which worked with a previous import last March with today's import
I receive the error message "OFX File '/media...' 2 transactions processed,
no transactions to match

Why did it not proceed with the import?

-- 
David Carlson
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[GNC] How to "lock" expenses from previous year?

[Eric Chapman]

Once I'm sure I'm done with 2022 and the data is not going to change, is 
there a good way to lock the income/expense accounts so I do not 
accidentally post something to a previous year?


Somewhere in the manual I saw something that said you can "reconcile" 
income & expense accounts to lock them:


   Because expense accounts are generated entirely by you, there are no
   statements against which you would reconcile your data. Therefore,
   there is technically nothing to reconcile. You can, of course use
   the reconcile process for expense accounts, which will lock the
   transactions for future editing.

Anybody doing that? Any advice on best practices? I'd like to do it all 
in one fell swoop – the entire year at once.


Thanks for any advice.

I'm knocking off for the night, hoping to check back in the morning.

--
Eric Chapman
GnuCash 4.14 on MacOS 14.1 Sonoma running on an Apple M3 Max computer.
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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Eric Chapman]

Thanks, Stan. Got it.

--

Eric Chapman
GnuCash 4.14 on MacOS 14.1 Sonoma running on an Apple M3 Max computer.

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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Eric Chapman]

Thank you, Geoff! I got it to work.

Eric

On 12/4/23 20:43, Geoff wrote:

Eric, see attached.

Try making your screen wider - or maximising it.

Regards

Geoff
=


--
Eric Chapman
GnuCash 4.14 on MacOS 14.1 Sonoma running on an Apple M3 Max computer.

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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Geoff]

Eric, see attached.

Try making your screen wider - or maximising it.

Regards

Geoff
=

On 5/12/2023 12:29 pm, Eric Chapman wrote:

Stan,

Could you please take a screenshot of the down arrow you are talking 
about and attach it? I can't seem to find it.


Thanks!

Eric

On 12/4/23 20:25, Stan Brown wrote:

On 2023-12-04 17:07, Eric Chapman wrote:

OK, it looks as if it's just as good not to close the books, if, e.g., I
might want to run an income statement comparing 2022 and 2023.

However, does that mean that every time I look at the "Accounts" tab I
will see ever-growing amounts that reflect transactions from "Day 1" of
starting to use GnuCash? And, correspondingly, I'll have to run a
current year income statement report to see what I was able to see at a
glance in Year 1? Seems less than ideal, but …


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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Michael or Penny Novack]

On 12/4/2023 8:07 PM, Eric Chapman wrote:

Hi, Geoff,

OK, it looks as if it's just as good not to close the books, if, e.g., 
I might want to run an income statement comparing 2022 and 2023.


Eric 



But THAT would unlikely be a good reason unless you were not regularly 
running/storing such reports.


Thus for every set of books I keep, that entity has a directory, with 
sub directories under it. One for the books (and the logs, etc.) and one 
for "financial reports". After a report is run, export to there. So you 
would have all back reports to compare.


But also, a matter of dates. IF you have a YE date that is not a fiscal 
date (no external transactions on that date) you could use that date for 
the close the books transactions. For example, Jan 1st is a bank holiday 
so you could use that date. You could still run an end of the year 
income statement/P at the end of business 12/31.


Note that some of us closing the books would be doing it for entities 
where we would do it manually, not using the the tool << for example, 
"pass through" entities, so we want to distribute gains and losses to 
accounts under equity, not just to equity itself. >>


Michael D Novack

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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Geoff]

Eric, you can still do this if you close the books each year:

> OK it looks as if it's just as good not to close the books if, e.g., I
> might want to run an income statement comparing 2022 and 2023.

Be brave! Try it and see for yourself ;--)

Regards

Geoff
=

On 5/12/2023 12:07 pm, Eric Chapman wrote:

Hi, Geoff,

OK, it looks as if it's just as good not to close the books, if, e.g., I 
might want to run an income statement comparing 2022 and 2023.


Eric

Geoff or anyone else,

However, does that mean that every time I look at the "Accounts" tab I 
will see ever-growing amounts that reflect transactions from "Day 1" of 
starting to use GnuCash? And, correspondingly, I'll have to run a 
current year income statement report to see what I was able to see at a 
glance in Year 1? Seems less than ideal, but …


Thanks,

Eric

On 12/4/23 19:40, Geoff wrote:

Hi Eric

To close or not to close is entirely a personal decision.

From https://wiki.gnucash.org/wiki/Closing_Books
"Using Close Book Option
Since 2.2.4, there has been a menu item for closing the books under 
{Tools->Close Book}. This item creates two zeroing transactions (one 
for expense accounts, one for income accounts). Each account in those 
portions of the accounts tree is reset to zero by transferring from 
the equity account of your choosing."


Try it yourself and see.  It is a non-destructive process that you can 
simply cancel, either by deleting the two transactions it generates in 
the Equity account you nominated, or closing without saving.


If you are interested in what other people do, this topic is discussed 
periodically:


https://lists.gnucash.org/pipermail/gnucash-user/2022-January/099274.html

Regards

Geoff 


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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Eric Chapman]

Stan,

Could you please take a screenshot of the down arrow you are talking 
about and attach it? I can't seem to find it.


Thanks!

Eric

On 12/4/23 20:25, Stan Brown wrote:

On 2023-12-04 17:07, Eric Chapman wrote:

OK, it looks as if it's just as good not to close the books, if, e.g., I
might want to run an income statement comparing 2022 and 2023.

However, does that mean that every time I look at the "Accounts" tab I
will see ever-growing amounts that reflect transactions from "Day 1" of
starting to use GnuCash? And, correspondingly, I'll have to run a
current year income statement report to see what I was able to see at a
glance in Year 1? Seems less than ideal, but …


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Re: [GNC] Advise me please: go up to 5.4.2 or stay at 4.13?

[Eric Chapman]

David,

Thanks for the input. I'm sure as I get more experienced, I'll get 
braver … :)


Eric

On 12/4/23 20:23, David Cousens wrote:

ERic

I generally update as soon as a new release comes out and have been doing that
for close to 15 years without ever having had any serious problems that weren't
cured within a day or two. Any major problems are usually fixed with the first
one or two bug releases after the major release.  I no longer do any business
accounting and my personal accounting is relatively simple these days so I
probably don't stress GnuCash very much though.

David Cousens


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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Stan Brown (using GC 4.14)]

On 2023-12-04 17:07, Eric Chapman wrote:
> OK, it looks as if it's just as good not to close the books, if, e.g., I
> might want to run an income statement comparing 2022 and 2023.
> 
> However, does that mean that every time I look at the "Accounts" tab I
> will see ever-growing amounts that reflect transactions from "Day 1" of
> starting to use GnuCash? And, correspondingly, I'll have to run a
> current year income statement report to see what I was able to see at a
> glance in Year 1? Seems less than ideal, but …

Here's the answer I got when I brought that up. In the accounts panel,
hit the down arrow and select Total (Period). That shows only the total
of transactions since the first day of the cur5rent period. That way you
have e.g. YTD interest at your fingertips without having to run a report.

You do still want to keep the Total column, though, because for Asset
and Liability and Net Worth you never close the books anyway: the
relevant total is always the total of transactions since Day Zero.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com/

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Re: [GNC] Advise me please: go up to 5.4.2 or stay at 4.13?

[David Cousens]

ERic

I generally update as soon as a new release comes out and have been doing that
for close to 15 years without ever having had any serious problems that weren't
cured within a day or two. Any major problems are usually fixed with the first
one or two bug releases after the major release.  I no longer do any business
accounting and my personal accounting is relatively simple these days so I
probably don't stress GnuCash very much though.

David Cousens

On Mon, 2023-12-04 at 19:35 -0500, Eric Chapman wrote:
> Yes, and thank you, Stan, for the ideas. I want to input things ASAP, 
> but so far "as soon as possible" has been months away. I hope things 
> will improve.
> 
> Eric
> 
> On 12/4/23 14:17, Stan Brown (using GC 4.14) wrote:
> > On 2023-12-04 11:10, Eric Chapman wrote:
> > > BTW, in 2024, I hope to use GnuCash at least monthly to input the data …
> > >  I need less of a year-end crunch, but the growing season was too
> > > hectic to deal with it this year.
> > Of course your work flow is your decision. Just as a data point, I've
> > found that entering transactions the same day works well for me. That
> > way things are fresh in my mind and I'm less likely to forget to enter
> > cash purchases.
> > 
> > Stan Brown
> 
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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Eric Chapman]

Hi, Geoff,

OK, it looks as if it's just as good not to close the books, if, e.g., I 
might want to run an income statement comparing 2022 and 2023.


Eric

Geoff or anyone else,

However, does that mean that every time I look at the "Accounts" tab I 
will see ever-growing amounts that reflect transactions from "Day 1" of 
starting to use GnuCash? And, correspondingly, I'll have to run a 
current year income statement report to see what I was able to see at a 
glance in Year 1? Seems less than ideal, but …


Thanks,

Eric

On 12/4/23 19:40, Geoff wrote:

Hi Eric

To close or not to close is entirely a personal decision.

From https://wiki.gnucash.org/wiki/Closing_Books
"Using Close Book Option
Since 2.2.4, there has been a menu item for closing the books under 
{Tools->Close Book}. This item creates two zeroing transactions (one 
for expense accounts, one for income accounts). Each account in those 
portions of the accounts tree is reset to zero by transferring from 
the equity account of your choosing."


Try it yourself and see.  It is a non-destructive process that you can 
simply cancel, either by deleting the two transactions it generates in 
the Equity account you nominated, or closing without saving.


If you are interested in what other people do, this topic is discussed 
periodically:


https://lists.gnucash.org/pipermail/gnucash-user/2022-January/099274.html

Regards

Geoff 


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Re: [GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Geoff]

Hi Eric

To close or not to close is entirely a personal decision.

From https://wiki.gnucash.org/wiki/Closing_Books
"Using Close Book Option
Since 2.2.4, there has been a menu item for closing the books under 
{Tools->Close Book}. This item creates two zeroing transactions (one for 
expense accounts, one for income accounts). Each account in those 
portions of the accounts tree is reset to zero by transferring from the 
equity account of your choosing."


Try it yourself and see.  It is a non-destructive process that you can 
simply cancel, either by deleting the two transactions it generates in 
the Equity account you nominated, or closing without saving.


If you are interested in what other people do, this topic is discussed 
periodically:


https://lists.gnucash.org/pipermail/gnucash-user/2022-January/099274.html

Regards

Geoff
=

On 5/12/2023 11:32 am, Eric Chapman wrote:

Hi, again.

I think I read a discussion on the list about this, but now I cannot 
find it.


I searched the PDF for these things: "year-end", "year end", "closing", 
"end of the year". I was surprised how little I found.


I found this at "Duplicating an Account Hierarchy":

    In some cases, it might be useful to duplicate the structure of an
    existing data file in a new file. For example, you might want to try
    out new accounting techniques without corrupting your actual
    accounting data, or you might need to follow accounting guidelines
    that require you to close your books at the end of the year and
    begin each year with a fresh set of books.

Other than that I also found this at "Other Considerations for Expense 
Accounts":


    One point to consider is that as your use of GnuCash continues, the
    balances in these accounts will grow, since there are usually very
    few credit transactions that reduce the balances. There is nothing
    wrong with this situation, but some users may wish to clear the
    balances in their expense accounts periodically. Zeroing
    transactions can be entered that transfer the balance of the account
    to an Equity account. GnuCash includes a Closing Books procedure
    that includes zeroing out expense accounts. Keep in mind that this
    is not necessary, and that if you need to gather information on a
    given expense account, you can use various reports to extract that
    data without zeroing the account out.

(1) I'm from an old school accounting background, so I like the idea of 
closing the books after all journal entries have been made for a fiscal 
year. Is there a reason I should not do that?


(2) Is the "Closing Books procedure" referred to above the one under the 
Tools menu called "Close Books"? I even searched the PDF documentation 
for "close books" thinking that surely if there is a menu command named 
that, then there will be info on how it's used and what it does, but 
I've not found anything.


Once again I could use your advice.

And I remain grateful to the developers and the community of helpful 
souls who seem very patient with us newbies to GnuCash



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Re: [GNC] Advise me please: go up to 5.4.2 or stay at 4.13?

[Eric Chapman]

Adrien,

Thank you. That reminds me of what I'd read. I guess it was the 
auto-completing I noticed driving folks crazy at first. I think what 
I'll do is close the books (if I get advice to do so) on the 2022 
numbers, and then upgrade to 5.4 and try it out for the 2023 data.


Gratefully,
Eric

On 12/4/23 16:26, Adrien Monteleone wrote:
The 5.x series introduced a new way of auto-completing Descriptions. 
(you get a drop down list to choose from if you want to)


There are some kinks for a few folks, and the new method takes a 
little getting used to, but overall I find it to be a vast 
improvement. Some folks aren't so keen on it though.


Many bugs have been fixed since 4.x. If you want a list, see the 
release notes for each release. (5.0, 5.1, etc.)


Regards,
Adrie

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Re: [GNC] Advise me please: go up to 5.4.2 or stay at 4.13?

[Eric Chapman]

Yes, and thank you, Stan, for the ideas. I want to input things ASAP, 
but so far "as soon as possible" has been months away. I hope things 
will improve.


Eric

On 12/4/23 14:17, Stan Brown (using GC 4.14) wrote:

On 2023-12-04 11:10, Eric Chapman wrote:

BTW, in 2024, I hope to use GnuCash at least monthly to input the data …
 I need less of a year-end crunch, but the growing season was too
hectic to deal with it this year.

Of course your work flow is your decision. Just as a data point, I've
found that entering transactions the same day works well for me. That
way things are fresh in my mind and I'm less likely to forget to enter
cash purchases.

Stan Brown


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[GNC] Why or why not to do year-end closing journal entries? (Close Books?)

[Eric Chapman]

Hi, again.

I think I read a discussion on the list about this, but now I cannot 
find it.


I searched the PDF for these things: "year-end", "year end", "closing", 
"end of the year". I was surprised how little I found.


I found this at "Duplicating an Account Hierarchy":

   In some cases, it might be useful to duplicate the structure of an
   existing data file in a new file. For example, you might want to try
   out new accounting techniques without corrupting your actual
   accounting data, or you might need to follow accounting guidelines
   that require you to close your books at the end of the year and
   begin each year with a fresh set of books.

Other than that I also found this at "Other Considerations for Expense 
Accounts":


   One point to consider is that as your use of GnuCash continues, the
   balances in these accounts will grow, since there are usually very
   few credit transactions that reduce the balances. There is nothing
   wrong with this situation, but some users may wish to clear the
   balances in their expense accounts periodically. Zeroing
   transactions can be entered that transfer the balance of the account
   to an Equity account. GnuCash includes a Closing Books procedure
   that includes zeroing out expense accounts. Keep in mind that this
   is not necessary, and that if you need to gather information on a
   given expense account, you can use various reports to extract that
   data without zeroing the account out.

(1) I'm from an old school accounting background, so I like the idea of 
closing the books after all journal entries have been made for a fiscal 
year. Is there a reason I should not do that?


(2) Is the "Closing Books procedure" referred to above the one under the 
Tools menu called "Close Books"? I even searched the PDF documentation 
for "close books" thinking that surely if there is a menu command named 
that, then there will be info on how it's used and what it does, but 
I've not found anything.


Once again I could use your advice.

And I remain grateful to the developers and the community of helpful 
souls who seem very patient with us newbies to GnuCash


--
Eric Chapman
GnuCash 4.13 on MacOS 14.1 Sonoma running on an Apple M3 Max computer.
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Re: [GNC] Advise me please: go up to 5.4.2 or stay at 4.13?

[Adrien Monteleone]

The 5.x series introduced a new way of auto-completing Descriptions. 
(you get a drop down list to choose from if you want to)


There are some kinks for a few folks, and the new method takes a little 
getting used to, but overall I find it to be a vast improvement. Some 
folks aren't so keen on it though.


Many bugs have been fixed since 4.x. If you want a list, see the release 
notes for each release. (5.0, 5.1, etc.)


Regards,
Adrien

On 12/4/23 1:10 PM, Eric Chapman wrote:
I do scan  through the posts to the GNUcash user list, so I know there 
were some issues with 5.x when it came out. But is 5.4 really up to 
every day work with no glitches?


Should I upgrade? Will 5.4 work OK on an Apple M processor running 
Sonoma (see details below)?


Any advice at all?


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Re: [GNC] Display of 'Rate' column for Bank accounts type

[Kalpesh Patel]

Auto sizing it keeps it visible (by width of ‘Rate’ text), however, 
grabbing-&-dragging works fine.

 

Thank you for that pointer!

 

From: David H  
Sent: Monday, December 04, 2023 2:36 PM
To: Kalpesh Patel 
Cc: gnucash-user@gnucash.org
Subject: Re: [GNC] Display of 'Rate' column for Bank accounts type

 

Kalpesh,

 

From memory this is the always there, usually hidden, 1 pixel wide Rate column. 
 You have inadvertently made it wider than the default 1 pixel. Try grabbing 
the right hand column header and dragging it back or double click the header to 
auto size it back to 1 pixel when it will disappear from view once again.  
Search the archives for more info - it comes up every couple of years :-)

 

Cheers David H.

 

 

On Tue, 5 Dec 2023 at 04:44, Kalpesh Patel mailto:kalpesh.pa...@usa.net> > wrote:

Hi GNC users community -



For some of the accounts that are of type Bank are showing 'Rate' column
after 'Balance' column in the transactions window. Anyone know how I may
have turned on display of that column and how I can turn it off? The ones
that show and the ones that do NOT show the 'Rate' column are under the same
parent sub-account that is also type Bank and it is NOT set to hidden or
placeholder so it seems account specific setting somewhere. This behavior is
seen in version 4.18 running on Windows 11.



Any insight is appreciated.

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Re: [GNC] Display of 'Rate' column for Bank accounts type

[David H]

Kalpesh,

>From memory this is the always there, usually hidden, 1 pixel wide Rate
column.  You have inadvertently made it wider than the default 1 pixel. Try
grabbing the right hand column header and dragging it back or double click
the header to auto size it back to 1 pixel when it will disappear from view
once again.  Search the archives for more info - it comes up every couple
of years :-)

Cheers David H.


On Tue, 5 Dec 2023 at 04:44, Kalpesh Patel  wrote:

> Hi GNC users community -
>
>
>
> For some of the accounts that are of type Bank are showing 'Rate' column
> after 'Balance' column in the transactions window. Anyone know how I may
> have turned on display of that column and how I can turn it off? The ones
> that show and the ones that do NOT show the 'Rate' column are under the
> same
> parent sub-account that is also type Bank and it is NOT set to hidden or
> placeholder so it seems account specific setting somewhere. This behavior
> is
> seen in version 4.18 running on Windows 11.
>
>
>
> Any insight is appreciated.
>
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Re: [GNC] Advise me please: go up to 5.4.2 or stay at 4.13?

[Stan Brown (using GC 4.14)]

On 2023-12-04 11:10, Eric Chapman wrote:
> 
> BTW, in 2024, I hope to use GnuCash at least monthly to input the data …
>  I need less of a year-end crunch, but the growing season was too
> hectic to deal with it this year.

Of course your work flow is your decision. Just as a data point, I've
found that entering transactions the same day works well for me. That
way things are fresh in my mind and I'm less likely to forget to enter
cash purchases.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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[GNC] Advise me please: go up to 5.4.2 or stay at 4.13?

[Eric Chapman]

Hi, everybody.

I did one year's worth of accounting for a very small business (market 
gardening) via GnuCash 4.13 last year starting about this time and 
ending with tax return filings. This year I've kept all the 2023 
paperwork on hand and organized and am ready to start inputting it into 
GnuCash. I do use some of the business features. Double-entry accounting 
makes sense to me, but I recall struggling with some things in GnuCash 
last year, mostly just newbie stuff with the interface (and the infamous 
way to change the width of displayed columns somewhere in the mix!).


I did use some business features (IIRC, A/R and A/P).

I do scan  through the posts to the GNUcash user list, so I know there 
were some issues with 5.x when it came out. But is 5.4 really up to 
every day work with no glitches?


Should I upgrade? Will 5.4 work OK on an Apple M processor running 
Sonoma (see details below)?


Any advice at all?

(I'm willing to just stay with 4.13 since it worked last year, but if 
5.4 is good, I'll move on up. I'm not usually an early adopter of software.)


BTW, in 2024, I hope to use GnuCash at least monthly to input the data … 
:) I need less of a year-end crunch, but the growing season was too 
hectic to deal with it this year.


Thank you very much!

--
Eric Chapman
GnuCash 4.13 on MacOS 14.1 Sonoma running on an Apple M3 Max computer.

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[GNC] Display of 'Rate' column for Bank accounts type

[Kalpesh Patel]

Hi GNC users community -

 

For some of the accounts that are of type Bank are showing 'Rate' column
after 'Balance' column in the transactions window. Anyone know how I may
have turned on display of that column and how I can turn it off? The ones
that show and the ones that do NOT show the 'Rate' column are under the same
parent sub-account that is also type Bank and it is NOT set to hidden or
placeholder so it seems account specific setting somewhere. This behavior is
seen in version 4.18 running on Windows 11.

 

Any insight is appreciated.

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Re: [GNC] Finance::Quote upgrade

[Kalpesh Patel]

As a post-install note, the Perl's CPAN module may not be configured sanely
or configuration initialized at all. 

Normally if the CPAN's 'prerequisites_policy' setting (configured with
'follow' option), 'build_requires_install_policy' setting (with 'yes') and
'make' settings (with fully qualified path to a make that is found by search
or compatible one) are properly set then that should have installed all
pre-requisite dependencies automatically. These are the sane defaults that
gets configures with when CPAN module is initialized.

You may want to review for future updates/upgrades.


-Original Message-
From: James Edmunds  
Sent: Monday, December 04, 2023 10:25 AM
To: Geoff ; gnucash-user@gnucash.org
Subject: Re: [GNC] Finance::Quote upgrade

I have fixed the last missing module by "sudo apt-get install
libxml-libxml-perl "

Finance::Quote 1.58  is installed now .
Thank you everybody .

From: gnucash-user 
on behalf of James Edmunds 
Sent: 04 December 2023 12:30
To: Geoff ; gnucash-user@gnucash.org

Subject: Re: [GNC] Finance::Quote upgrade

Geoff
Thank you very much for the " Make"  suggestion , that removed most errors .

Now there is only one error left  -see below "   Module 'XML::LibXML' is not
installed '

I don't know how to fix this .


m@jm-OptiPlex-9020:~$ sudo cpanm Finance::Quote [sudo] password for jm:
--> Working on Finance::Quote
Fetching
http://www.cpan.org/authors/id/B/BP/BPSCHUCK/Finance-Quote-1.58.tar.gz ...
OK Configuring Finance-Quote-1.58 ... OK ==> Found dependencies: XML::LibXML
--> Working on XML::LibXML
Fetching
http://www.cpan.org/authors/id/S/SH/SHLOMIF/XML-LibXML-2.0209.tar.gz ... OK
==> Found dependencies: Alien::Libxml2
--> Working on Alien::Libxml2
Fetching
http://www.cpan.org/authors/id/P/PL/PLICEASE/Alien-Libxml2-0.19.tar.gz ...
OK Configuring Alien-Libxml2-0.19 ... OK Building and testing
Alien-Libxml2-0.19 ... FAIL ! Installing Alien::Libxml2 failed. See
/root/.cpanm/work/1701691544.81716/build.log for details. Retry with --force
to force install it.
! Installing the dependencies failed: Module 'Alien::Libxml2' is not
installed ! Bailing out the installation for XML-LibXML-2.0209.
! Installing the dependencies failed: Module 'XML::LibXML' is not installed
! Bailing out the installation for Finance-Quote-1.58.
jm@jm-OptiPlex-9020:~$


From: Geoff 
Sent: 04 December 2023 09:04
To: gnucash-user@gnucash.org ; James Edmunds

Cc: Maf. King 
Subject: Re: [GNC] Finance::Quote upgrade

Hi James

You don't need a compiler to install Perl modules like Finance::Quote but
you do need a working "make" utility, which is normally included by default.

Some troubleshooting information here:

https://www.phind.com/search?cache=xbbtjpvwn5ifzh8wmo7htxet

Hope this helps.

Geoff
=

On 4/12/2023 7:48 pm, Maf. King wrote:
> On Monday, 4 December 2023 07:55:05 GMT James Edmunds wrote:
>> I tried to upgrade from Ubuntu 18.04 to Ubuntu 20.04  . There was 
>> some file
>
>> ! Can't configure the distribution. You probably need to have 'make'. 
>> See
>
> I don't know the exact package names for Ubuntu, but it looks to me 
> that you need to install (at least) the "make" package, and quite 
> possibly some other build / compile/ development stuff.
>
> good luck.
> Maf.
>
>
>
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Re: [GNC] Finance::Quote upgrade

[James Edmunds]

I have fixed the last missing module by "sudo apt-get install 
libxml-libxml-perl "

Finance::Quote 1.58  is installed now .
Thank you everybody .

From: gnucash-user  on 
behalf of James Edmunds 
Sent: 04 December 2023 12:30
To: Geoff ; gnucash-user@gnucash.org 

Subject: Re: [GNC] Finance::Quote upgrade

Geoff
Thank you very much for the “ Make”  suggestion , that removed most errors .

Now there is only one error left  -see below “   Module 'XML::LibXML' is not 
installed ‘

I don’t know how to fix this .


m@jm-OptiPlex-9020:~$ sudo cpanm Finance::Quote
[sudo] password for jm:
--> Working on Finance::Quote
Fetching http://www.cpan.org/authors/id/B/BP/BPSCHUCK/Finance-Quote-1.58.tar.gz 
... OK
Configuring Finance-Quote-1.58 ... OK
==> Found dependencies: XML::LibXML
--> Working on XML::LibXML
Fetching http://www.cpan.org/authors/id/S/SH/SHLOMIF/XML-LibXML-2.0209.tar.gz 
... OK
==> Found dependencies: Alien::Libxml2
--> Working on Alien::Libxml2
Fetching http://www.cpan.org/authors/id/P/PL/PLICEASE/Alien-Libxml2-0.19.tar.gz 
... OK
Configuring Alien-Libxml2-0.19 ... OK
Building and testing Alien-Libxml2-0.19 ... FAIL
! Installing Alien::Libxml2 failed. See 
/root/.cpanm/work/1701691544.81716/build.log for details. Retry with --force to 
force install it.
! Installing the dependencies failed: Module 'Alien::Libxml2' is not installed
! Bailing out the installation for XML-LibXML-2.0209.
! Installing the dependencies failed: Module 'XML::LibXML' is not installed
! Bailing out the installation for Finance-Quote-1.58.
jm@jm-OptiPlex-9020:~$


From: Geoff 
Sent: 04 December 2023 09:04
To: gnucash-user@gnucash.org ; James Edmunds 

Cc: Maf. King 
Subject: Re: [GNC] Finance::Quote upgrade

Hi James

You don't need a compiler to install Perl modules like Finance::Quote
but you do need a working "make" utility, which is normally included by
default.

Some troubleshooting information here:

https://www.phind.com/search?cache=xbbtjpvwn5ifzh8wmo7htxet

Hope this helps.

Geoff
=

On 4/12/2023 7:48 pm, Maf. King wrote:
> On Monday, 4 December 2023 07:55:05 GMT James Edmunds wrote:
>> I tried to upgrade from Ubuntu 18.04 to Ubuntu 20.04  . There was some file
>
>> ! Can't configure the distribution. You probably need to have 'make'. See
>
> I don't know the exact package names for Ubuntu, but it looks to me that you
> need to install (at least) the "make" package, and quite possibly some other
> build / compile/ development stuff.
>
> good luck.
> Maf.
>
>
>
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Re: [GNC] Finance::Quote upgrade

[James Edmunds]

Geoff
Thank you very much for the “ Make”  suggestion , that removed most errors .

Now there is only one error left  -see below “   Module 'XML::LibXML' is not 
installed ‘

I don’t know how to fix this .


m@jm-OptiPlex-9020:~$ sudo cpanm Finance::Quote
[sudo] password for jm:
--> Working on Finance::Quote
Fetching http://www.cpan.org/authors/id/B/BP/BPSCHUCK/Finance-Quote-1.58.tar.gz 
... OK
Configuring Finance-Quote-1.58 ... OK
==> Found dependencies: XML::LibXML
--> Working on XML::LibXML
Fetching http://www.cpan.org/authors/id/S/SH/SHLOMIF/XML-LibXML-2.0209.tar.gz 
... OK
==> Found dependencies: Alien::Libxml2
--> Working on Alien::Libxml2
Fetching http://www.cpan.org/authors/id/P/PL/PLICEASE/Alien-Libxml2-0.19.tar.gz 
... OK
Configuring Alien-Libxml2-0.19 ... OK
Building and testing Alien-Libxml2-0.19 ... FAIL
! Installing Alien::Libxml2 failed. See 
/root/.cpanm/work/1701691544.81716/build.log for details. Retry with --force to 
force install it.
! Installing the dependencies failed: Module 'Alien::Libxml2' is not installed
! Bailing out the installation for XML-LibXML-2.0209.
! Installing the dependencies failed: Module 'XML::LibXML' is not installed
! Bailing out the installation for Finance-Quote-1.58.
jm@jm-OptiPlex-9020:~$


From: Geoff 
Sent: 04 December 2023 09:04
To: gnucash-user@gnucash.org ; James Edmunds 

Cc: Maf. King 
Subject: Re: [GNC] Finance::Quote upgrade

Hi James

You don't need a compiler to install Perl modules like Finance::Quote
but you do need a working "make" utility, which is normally included by
default.

Some troubleshooting information here:

https://www.phind.com/search?cache=xbbtjpvwn5ifzh8wmo7htxet

Hope this helps.

Geoff
=

On 4/12/2023 7:48 pm, Maf. King wrote:
> On Monday, 4 December 2023 07:55:05 GMT James Edmunds wrote:
>> I tried to upgrade from Ubuntu 18.04 to Ubuntu 20.04  . There was some file
>
>> ! Can't configure the distribution. You probably need to have 'make'. See
>
> I don't know the exact package names for Ubuntu, but it looks to me that you
> need to install (at least) the "make" package, and quite possibly some other
> build / compile/ development stuff.
>
> good luck.
> Maf.
>
>
>
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Re: [GNC] Finance::Quote upgrade

[Geoff]

Hi James

You don't need a compiler to install Perl modules like Finance::Quote 
but you do need a working "make" utility, which is normally included by 
default.


Some troubleshooting information here:

https://www.phind.com/search?cache=xbbtjpvwn5ifzh8wmo7htxet

Hope this helps.

Geoff
=

On 4/12/2023 7:48 pm, Maf. King wrote:

On Monday, 4 December 2023 07:55:05 GMT James Edmunds wrote:

I tried to upgrade from Ubuntu 18.04 to Ubuntu 20.04  . There was some file



! Can't configure the distribution. You probably need to have 'make'. See


I don't know the exact package names for Ubuntu, but it looks to me that you
need to install (at least) the "make" package, and quite possibly some other
build / compile/ development stuff.

good luck.
Maf.



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Re: [GNC] Finance::Quote upgrade

[Maf. King]

On Monday, 4 December 2023 07:55:05 GMT James Edmunds wrote:
> I tried to upgrade from Ubuntu 18.04 to Ubuntu 20.04  . There was some file

> ! Can't configure the distribution. You probably need to have 'make'. See

I don't know the exact package names for Ubuntu, but it looks to me that you 
need to install (at least) the "make" package, and quite possibly some other 
build / compile/ development stuff.

good luck.
Maf.



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