Re: [GNC] Idiot 101 question

[David Carlson]

Oh, release 5.5 has a couple of bugs, the Windoze version especially.  You
may want to revert to release 5.4, but that has it's own issue, so check
the history here and choose your poison.

On Wed, Jan 10, 2024 at 1:42 AM David Carlson 
wrote:

> Maybe we should take a lesson from you and put that surge protected power
> strip next to our pc or entertainment center inside a very sturdy box if it
> isn't already in it's own container.
>
> On Wed, Jan 10, 2024 at 1:06 AM Jeff  wrote:
>
>> After a surge protector blew up in my face and fried my server and
>> workstations I am trying to catch up. I assume the update to 5.5 is
>> compatible on Ubuntu and Windoze?  It's tax time and I am down to 0
>> workstations, from 4, until I can locate a station strictly for taxes.
>>
>> And yes, you will soil your pants no matter how many surge protectors
>> you have explode in your face.  Thankfully this one was only a 15 amp
>> one and not the 10 KW inverter that exploded in my face at work.
>>
>> --
>> --JEffrey Black M.B.A.
>>
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>
>
> --
> David Carlson
>


-- 
David Carlson
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Re: [GNC] Idiot 101 question

[David Carlson]

Maybe we should take a lesson from you and put that surge protected power
strip next to our pc or entertainment center inside a very sturdy box if it
isn't already in it's own container.

On Wed, Jan 10, 2024 at 1:06 AM Jeff  wrote:

> After a surge protector blew up in my face and fried my server and
> workstations I am trying to catch up. I assume the update to 5.5 is
> compatible on Ubuntu and Windoze?  It's tax time and I am down to 0
> workstations, from 4, until I can locate a station strictly for taxes.
>
> And yes, you will soil your pants no matter how many surge protectors
> you have explode in your face.  Thankfully this one was only a 15 amp
> one and not the 10 KW inverter that exploded in my face at work.
>
> --
> --JEffrey Black M.B.A.
>
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-- 
David Carlson
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[GNC] Idiot 101 question

[Jeff]

After a surge protector blew up in my face and fried my server and 
workstations I am trying to catch up. I assume the update to 5.5 is 
compatible on Ubuntu and Windoze?  It's tax time and I am down to 0 
workstations, from 4, until I can locate a station strictly for taxes.


And yes, you will soil your pants no matter how many surge protectors 
you have explode in your face.  Thankfully this one was only a 15 amp 
one and not the 10 KW inverter that exploded in my face at work.


--
--JEffrey Black M.B.A.

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Re: [GNC] Size of description column not shrinkable?

[Adrien Monteleone]

It is shrinkable, but not by itself.

It fills the remaining space not taken up by the other columns. So if 
you want to shrink it, make other columns wider.


Alternatively, make the window narrower, and then drag the right-handle 
of the Description column to the left and let it go. It will snap back 
to fill the remaining space.


The register columns will always fill the width of the window. There 
won't be any unused extra space after re-sizing them.


-
The gcm file references the GUIDs of the accounts. Yes, you can find 
these in the data file mapped to account names. (XML is not required) 
But this isn't always necessary depending on what it is you want to 
accomplish.


I'd hazard a guess that if you wanted all of your registers to have the 
same widths for all or any columns, you could craft a Find/Replace 
operation using a good text editor on the gcm file, or script the 
change(s) to it.


Note, the file is normally compressed XML. (but still XML) You only need 
to uncompress it (either from within GnuCash or using some other 
utility) to read it using a plain text editor.


--
Yes, a preference or menu action to reset one or all registers to 
defaults (or user set widths) would be nice.


Regards,
Adrien

On 1/9/24 2:30 PM, Stephen wrote:
In my limited experience it seems that the column widths are different 
for each account in the .gcm file. There does not seem to be a "uniform" 
account setting. Furthermore, the account names are not listed in the 
.gcm file but can be found by saving the .gnucash file in XML format and 
opening in a text editor (Notepad) and saving away from your data. BTW, 
my .gnucash file needed to be saved as non-compressed (General tab in 
Preferences) to then be savable as an XML.


A good description of this process can be found in the Archives [GNC] 
GUID Register Codes at 12/29/2023 11:38 PM, by David Cousens.


It would be nice if GnuCash would allow for a uniform account column 
width setting but IRL "things" aren't uniform.


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Re: [GNC] Starting a new year

[Kevin Buckley via gnucash-user]

On Wednesday, January 10th, 2024 at 03:14, Grace  wrote: 
> 
> Hello,
> 
> I am just wondering how folks are dealing with starting a new year?
> 
> Finishing 2023 I think is easy. You just stop using it.
> 
> However, how do I start 2024 with the finishing balances of 2023? Do I
> have set up a brand new set of accounts, or is there a way of doing this
> that I have not found?
> 
> Grace

If you are

1) Saving your GnuCash files as uncompressed XML
2) Happy editing files in a TXT editor, then the following may be of some use

then it's not too hard to start over and, as long as you keep a copy of
the "previous year" then you can't lose anything when trying it out.

Create a new tree of accounts fron (let's say ongoing.gnucash)

File->Export-Export Accounts   (save as account_tree.gnucash)

Copy account_tree.gnucash to new_yeargnucash

Copy ongoing.gnucash to old_year.gnucash

The next bits are probably best viewed in a monospcaed font 
as I have tried to line up the actions in each of the files:

old_year.gnucash   new_year.gnucash

Grab from 

to last  
 

 Add to end of file

Grab the   5
count data 
line for the 
schedexaction

 Add after the 
 
 
 lines

Grab the two lines

1


Add before the 
 
 
 lines
 so as to balance the closing gnc:book


Need to disable the SchedTXNs in the old file, which you
can do, one-at-a-time, from within GnuCash of by editing
the XML and

Replace every 

y

with

n


Open up ongoing.gnucash in GnuCash

Create a report from the "Account Summary" template that
will give you all of the Opening blanaces you need to
populate the new file.

In the report creation dialog, I set the following:

Tab:General
Change the date to the last date of the previous period

Tab:Accounts
Make the level of subaccounts "All"
Only need Assets & Liabilities and Children

Tab:Display
Uncheck Include accounts with zero balances

Tab:Commodities
Report's Currency: GBP (Just make sure it's the files default currency)
Price Source: Most Recent

Export as old_year-report-acc_sum.html


Open up new_year.gnucash in GnuCash

Enter the various Opening Balances with reference to your
HTML report file.

Save new_year.gnucash 

That's it.


GnuCash on opening your new file, will do a very good job
of adding in any "missing" bits, when it comes to save the
new file for the first time.

Aside: if you keep making copies of the new_year.gnucash 
before you operate on it, you will be able to see what Gnucash
is doing to it.

GnuCash is an incredible program in that respect: the authors
deserve a lot of credit for their work.


FWIW, people who want to try and get a better understanding of
the format of a Gnucash XML file could do a lot worse than to
create a brand new file, with a set of minimal accounts, enter
one tranaction, and maybe one commodity and commodity price, 
and squirrel that file away for future reference.


I hope that helps and/or gives you something upon which to
create your own approach, although, as many folk on here 
will tell you, you may not need to have seperate files for 
seperate years, but if you want to, then you can do.



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Re: [GNC] Moving from Quicken

[Michael or Penny Novack]

On 1/9/2024 2:15 PM, Glenn Serre wrote:

Good morning Barry,

Regarding entering transactions into gnucash: I import QFX files that
I download monthly.

I migrated from Quickbooks and Quicken more than a decade ago (I last
ordered Quicken in 2008),


Both are Intuit products, but QuickBooks and Quicken not the same thing.


Moving from Quicken to Gnucash has a learning curve, because Gnucash is 
standard double entry bookkeeping while Quicken is sort of faking it. 
Have to learn the basics of double entry bookkeeping.


Moving from QuickBooks to Gnucash has a minimal learning curve because 
like Gnucash, QuickBooks is standard double entry bookkeeping.


I consider it good advice that absolute beginners to double entry start 
out using formal labels (debit and credit) and enter in "journal mode". 
That way you get to see what you are (actually) doing, and the closeness 
to pen and ink on paper (except automatic posting; none of those pesky 
transcription errors during manual posting) will let you use almost any 
book to learn from. Switch to using the shortcuts later.



Michael D Novack


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[GNC] Size of description column not shrinkable?

[Stephen]

In my limited experience it seems that the column widths are different 
for each account in the .gcm file. There does not seem to be a "uniform" 
account setting. Furthermore, the account names are not listed in the 
.gcm file but can be found by saving the .gnucash file in XML format and 
opening in a text editor (Notepad) and saving away from your data. BTW, 
my .gnucash file needed to be saved as non-compressed (General tab in 
Preferences) to then be savable as an XML.


A good description of this process can be found in the Archives [GNC] 
GUID Register Codes at 12/29/2023 11:38 PM, by David Cousens.


It would be nice if GnuCash would allow for a uniform account column 
width setting but IRL "things" aren't uniform.

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Re: [GNC] Starting a new year

[Grace]

It's OK. Th error relates to the heading not the actual date.


On 2024-01-09 1:10 p.m., Grace wrote:
I'm trying to import the 2024 transaction exported from my 2023 
accounts, and the imported is refusing to accept that the date is in 
fact a date. This is the .csv file that GnuCash exported!!!


Does anyone have any thoughts on how to get the import to except the 
data as valid??



On 2024-01-09 2:42 p.m., David T. wrote:

Grace might also look at https://wiki.gnucash.org/wiki/Closing_Books

David T.
On Jan 9, 2024, at 8:27 PM, Gyle McCollam  wrote:

    Grace,
    You can export your account tree in CSV format.  Look under 
"FILE/EXPORT".  If you "close  Books..." under tools it will simplify 
entering the starting balances for 2024.



    Thank You,

    Gyle McCollam

    Gyle McCollam

gmccol...@live.com email



    From: gnucash-user @gnucash.org> on behalf of Grace

    Sent: Tuesday, January 9, 2024 2:14 PM
    To: Gnucash Users
    Subject: [GNC] Starting a new year

    Hello,

    I am just wondering how folks are dealing with starting a new year?

    Finishing 2023 I think is easy. You just stop using it.

    However, how do I start 2024 with the finishing balances of 2023? 
Do I
    have set up a brand new set of accounts, or is there a way of 
doing this

    that I have not found?

    Grace



    gnucash-user mailing list
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Re: [GNC] Starting a new year

[Grace]

I'm trying to import the 2024 transaction exported from my 2023 
accounts, and the imported is refusing to accept that the date is in 
fact a date. This is the .csv file that GnuCash exported!!!


Does anyone have any thoughts on how to get the import to except the 
data as valid??



On 2024-01-09 2:42 p.m., David T. wrote:

Grace might also look at https://wiki.gnucash.org/wiki/Closing_Books

David T.
On Jan 9, 2024, at 8:27 PM, Gyle McCollam  wrote:

Grace,
You can export your account tree in CSV format.  Look under "FILE/EXPORT".  If you 
"close  Books..." under tools it will simplify entering the starting balances for 2024.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.comemail



From: gnucash-user http://gmail.com>@gnucash.org> on behalf of Grace
Sent: Tuesday, January 9, 2024 2:14 PM
To: Gnucash Users
Subject: [GNC] Starting a new year

Hello,

I am just wondering how folks are dealing with starting a new year?

Finishing 2023 I think is easy. You just stop using it.

However, how do I start 2024 with the finishing balances of 2023? Do I
have set up a brand new set of accounts, or is there a way of doing this
that I have not found?

Grace



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Re: [GNC] Starting a new year

[David T. via gnucash-user]

Grace might also look at https://wiki.gnucash.org/wiki/Closing_Books

⁣David T.​

On Jan 9, 2024, 8:27 PM, at 8:27 PM, Gyle McCollam  wrote:
>Grace,
>You can export your account tree in CSV format.  Look under
>"FILE/EXPORT".  If you "close  Books..." under tools it will simplify
>entering the starting balances for 2024.
>
>
>Thank You,
>
>Gyle McCollam
>
>Gyle McCollam
>
>gmccol...@live.com   email
>
>
>From: gnucash-user 
>on behalf of Grace 
>Sent: Tuesday, January 9, 2024 2:14 PM
>To: Gnucash Users 
>Subject: [GNC] Starting a new year
>
>Hello,
>
>I am just wondering how folks are dealing with starting a new year?
>
>Finishing 2023 I think is easy. You just stop using it.
>
>However, how do I start 2024 with the finishing balances of 2023? Do I
>have set up a brand new set of accounts, or is there a way of doing
>this
>that I have not found?
>
>Grace
>
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Re: [GNC] Starting a new year

[Adrien Monteleone]

Gyle explained how to start fresh with a new file.

Some folks also just archive a copy and keep going in the original file.

Others just 'close the books' and keep going in the original file.

Still others (I'm in this camp) just keep going in the original file.

Another consideration is to run and archive (such as with physical 
paper, or PDF) copies of end of year reports. (Balance Sheet, Income 
Statement, etc.) If you keep working in the same file, you might edit a 
previous year transaction (which might be fine to do) and that would of 
course change those reports. If it is important to you to have 
'official' End of Year reports, then archiving a copy is a good 
practice. Some folks do this and store them with an archived copy of the 
book too.


Regards,
Adrien

On 1/9/24 1:14 PM, Grace wrote:

I am just wondering how folks are dealing with starting a new year?

Finishing 2023 I think is easy. You just stop using it.

However, how do I start 2024 with the finishing balances of 2023? Do I 
have set up a brand new set of accounts, or is there a way of doing this 
that I have not found?


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Re: [GNC] Starting a new year

[Stephen M. Butler]

GnC will handle multiple years worth of accounting information so no 
need to "start" a new year.  Just keep using the same data file(s) and 
enter the appropriate dates.   That's the easiest way.  If you really 
want separate files (books), then you will have to export the accounts 
(last time I tried that I think it exported as a file the GnC could 
open).  However, you will have to enter a transaction to setup the 
beginning account balances.  More work than I want to do.


Stephen M Butler
stephen.m.butle...@gmail.com
kg...@arrl.net
253-350-0166
---
GnuPG Fingerprint:  8A25 9726 D439 758D D846 E5D4 282A 5477 0385 81D8

On 1/9/24 11:14, Grace wrote:

Hello,

I am just wondering how folks are dealing with starting a new year?

Finishing 2023 I think is easy. You just stop using it.

However, how do I start 2024 with the finishing balances of 2023? Do I 
have set up a brand new set of accounts, or is there a way of doing 
this that I have not found?


Grace

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Re: [GNC] Upgrading or starting fresh?

[Adrien Monteleone]

On 1/9/24 12:31 PM, Dianna Broughton wrote:

I previously asked about upgrading from 2.x to the current stable version,
and may still do that.


No matter what, I'd upgrade to the last of the 2.x series which would be 
2.6.21.



However, before I do, I have a couple questions.

1.  Would it be easier to just download the current stable version and
start fresh (with opening balances) for 2024, keeping the previous
version/files backed-up and available for informational purposes, and in
case of a future audit? Can I have two versions running on the same PC
(Windows 10)?


As far as I know, you cannot have two separate versions at once on the 
same Windows installation. Starting over is a personal preference. Some 
folks do it every year!



2.  If yes to #1, what is the most stable version to download?


That's oddly a personal question at the moment. The 4.x series is pretty 
good for most needs. 5.x introduced a new method for auto-filling text 
based on previous transactions. Some folks like this, some do not. There 
are still kinks to work out. If you are fine with this change, I'd 
recommend 5.4 as 5.5 (the current release) has some new bugs, and a big 
one has to do with report stability on Windows. (they are either blank 
in some cases, or outright crash the program)


So the short answer is 4.14, or 5.4 depending on your preference for the 
auto-fill process. (you'll likely eventually need to move to or past the 
5.x series anyway as 4.x won't be supported forever)



3.  I use this software for two small businesses and personal finances,
but I've never officially closed out my books at year-end. Should I have
been doing that? Should I do it moving forward?


Not necessarily. That too is a personal preference. The wiki should 
cover the major questions to ask yourself when deciding this.


Even if you chose to close the books, the process is easily reversible, 
as it just adds two transactions each time closing all Expenses & Income 
to Equity. Simply deleting those transactions will 'un-close' the books. 
There is no other magic that happens with that procedure. You could do 
that manually if you wanted to. It is just a shortcut.



4.  I really like the current 2.x version I'm using, but I'm concerned
that it won't be compatible with future operating systems (currently Windows
10). That's why I need to upgrade and figure this out.


Some older releases of 2.x were 32-bit. I'm pretty sure the last of the 
2.6.x series were 64-bit. That would be the biggest concern with respect 
to future Windows versions as Windows may eventually drop support for 
32-bit apps. (MacOS did several years ago)


However, one solution here, as well as a solution for keeping multiple 
versions at the same time, is to investigate turning your current 
Windows installation into a Virtual Machine (VM) when it is time to 
either upgrade GnuCash or Windows. Personally, after having upgraded 
GnuCash all along the way, I'd say that is much easier than messing with 
a VM, and even if you have several versions you need to step through 
this time around, you'll only have to do that once. (as long as you keep 
up every other year or so from now on)


Regards,
Adrien

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Re: [GNC] Starting a new year

[Gyle McCollam]

Grace,
You can export your account tree in CSV format.  Look under "FILE/EXPORT".  If 
you "close  Books..." under tools it will simplify entering the starting 
balances for 2024.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: gnucash-user  on 
behalf of Grace 
Sent: Tuesday, January 9, 2024 2:14 PM
To: Gnucash Users 
Subject: [GNC] Starting a new year

Hello,

I am just wondering how folks are dealing with starting a new year?

Finishing 2023 I think is easy. You just stop using it.

However, how do I start 2024 with the finishing balances of 2023? Do I
have set up a brand new set of accounts, or is there a way of doing this
that I have not found?

Grace

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Re: [GNC] 2 questions

[Adrien Monteleone]

On 1/9/24 5:38 AM, Mahon Finbar via gnucash-user wrote:> 1.How to get 
the suggestions when creating an entry (e.g.. ) name of the

client when entering a few characters?


It sounds like you are looking for the pop-up auto-fill suggestion list. 
That is populated by the other transactions in the register. So if you 
are starting fresh, there won't be anything to suggest.


2. I subdivided an a/c to create a 2024 version, using the latest bank 
account balance as the opening balance. All Ok, but the entries are in 
red I cannot find in the help how to change that?


If your other similar account of the same type is not in red, then that 
tells me your debits/credits are backwards in this one. Red indicates a 
negative condition. If this is not normally a credit balance account 
(Income, Equity, Liability) then your entries are reversed. If it is one 
of those three types, having negative balances are normal. How 
'negative' numbers are displayed is controlled by Preferences > Numbers, 
Date & Time.


-

I'd ask why you created a special account to 'start over' for 2024?

The more usual procedures would be to either:

- 'close books' and proceed with the next year,

- archive a copy of the file as of 12/31/23 and proceed with the next 
year, or


- start an entirely new file for 2024 with carry-over balances, and 
possibly exporting/importing your Chart of Accounts.



Regards,
Adrien

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Re: [GNC] Moving from Quicken

[Glenn Serre]

Good morning Barry,

Regarding entering transactions into gnucash: I import QFX files that
I download monthly.

I migrated from Quickbooks and Quicken more than a decade ago (I last
ordered Quicken in 2008), and manage 7 small businesses with a total
of at least 12 checking accounts and a similar number of credit cards
(the business ones rarely get used, though).  Every month I download
monthly statements and the corresponding monthly QFX transaction
records and other information from the bank websites and save them in
a directory tree. Every month, I import the QFX transactions from the
downloaded files and so don't manually enter transactions.  I run
gnucash on debian linux.

I used to import transactions via the Online Actions (OFX direct
connect), but banks have been dropping support for OFX direct connect.
I find the download then import scheme to be no more annoying than I
found direct connect to be.  For BMO, transaction downloads can be
initiated via an appropriately-formatted URL that I generate via a
short python program that I'd be happy to share.  My main annoyance
with BMO is that the transaction records (in both statement and QFX
file) include very little detail.  I address this with other python
programs, one to parse the zelle transaction emails that I receive and
another to parse json-formatted electronic transfer activity.

I have not even considered going back to Quicken.

-- Glenn S.

On Tue, Jan 9, 2024 at 12:49 AM barry milliken
 wrote:
>
> Thanks for your answer.
> When I said personal accounting I oversimplified.
> My wife and I both have independent consulting businesses.
> That means we have 3 bank accounts and six credit cards for a total of 9 
> "accounts" (transaction sources)
> Managing downloads manually would be too cumbersome.
> How does Gnucash allow me display my source accounts separately?
> Thanks
>
>
> Barry Milliken
> 
> From: R Losey 
> Sent: Monday, January 8, 2024 11:17:58 AM
> To: barry milliken 
> Cc: gnucash-user@gnucash.org 
> Subject: Re: [GNC] Moving from Quicken
>
> I, too, left Quicken about 8 years ago and changed to GnuCash. I had a slight 
> familiarity with double-entry accounting, and I've seldom had any issues with 
> GnuCash.
>
> I thought about importing Quicken data, but then decided against it... I 
> reasoned that if I really did need to reference something I had in Quicken, I 
> could open those files.  In fact, I think I opened Quicken two or three times 
> in the first couple of years, and haven't touched it since. It's just 
> something to think about.
>
> I had trouble getting the downloads from financial institutions to work, so I 
> do them manually and regularly reconcile. I don't really miss this function, 
> but it is possible.
>
> As you will have heard, GnuCash doesn't have "categories"; it has "accounts". 
> At the risk of offending a great multitude of GnuCash users, from the 
> practical point of view, GnuCash accounts are very much like categories in 
> Quicken. I know that they are not really the same thing, but as a former 
> Quicken user, they are.
>
> In my experience, the one thing I had trouble with in GnuCash were the 
> reports - most of them seem to need some kind of tweaking to get them to do 
> what is wanted. Here's another thing to think about: instead of assigning 
> accounts as "tax deductible", if you have an account whose transactions are 
> deductible (such as charitable giving, you can create a report for just these 
> accounts. You just need the discipline to only enter deductible items in such 
> accounts. I do know that there is a US tax setup feature, but I haven't made  
> full use of that -- and the report using the accounts I want to know about 
> for tax reasons works well enough for my needs.
>
> RL
>
> On Sat, Jan 6, 2024 at 9:50 PM barry milliken 
> mailto:barry.milli...@outlook.com>> wrote:
> I've been frustrated using Quicken for years.  Maybe GNUcash will do what I 
> want.
>
> My list of functions is small:
> I use Quicken for personal accounting, mainly to categorize transactions for 
> tax reporting.
> Can GNUcash do these things:
> - import data from a Quicken QDF file as a starting point.
> - allow downloads of transactions from my bank accounts and credit cards.
> - allow me to assign a category to each transaction.
> - create categories (or import quicken categories) and assign each as tax 
> deductible or not.
> - report and summarize tax deductible transaction at tax time.
>
> That's all I care about.
>
> Thanks
>
>
> Barry Milliken
>
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>
> --
> _
> Richard 

[GNC] Starting a new year

[Grace]

Hello,

I am just wondering how folks are dealing with starting a new year?

Finishing 2023 I think is easy. You just stop using it.

However, how do I start 2024 with the finishing balances of 2023? Do I 
have set up a brand new set of accounts, or is there a way of doing this 
that I have not found?


Grace

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Re: [GNC] Moving from Quicken

[Adrien Monteleone]

That is a question best answered to your satisfaction and understanding 
by using the software.


Download the Manual and the Tutorial & Concepts guide, launch GnuCash 
and start playing around a bit. (enter manually at first and hold off on 
downloads and imports until you get familiar with the basics)


You'll have more than just your source accounts, you'll also have 
accounts for expenses, other assets (house, car, investments), income, 
and other liabilities (loans).


I highly recommend the following as you are just starting out:

1. Turn on Transaction Journal View. (per register in the View menu, or 
as a global default preference) This will help you visually learn 
double-entry accounting.


2. Turn on Double-Line mode. (same) This will give you a 
transaction-level notes field.


3. Do not combine *anything* from bills or receipts. Enter each line 
item separately assigned to their respective accounts, even if each line 
in the transaction goes to the same account.


4. #3 includes tax. Unless you are in a tax inclusive jurisdiction and 
*do not* need to track it, it is much easier to enter tax as its own 
line item assigned to a tax expense account than to try to distribute 
that tax amongst the various other line items.


5. Enter as much descriptive info for each line item as you can stand in 
the Memo for each 'split'.


While #3–5 sound like a lot of effort, you'll find the auto-complete 
feature will start to do most of the work for you. And invariably, at 
some point in the future, you will want to 're-categorize' spending to 
different accounts at some point as you get more familiar with the 
software. If line items are combined, you won't be able to do so unless 
you retained the original receipt/bill or a copy of it with that level 
of detail.


No.4 will save you lots of time and needless math. This will be readily 
apparent for receipts that cover multiple expense accounts. (BigBox 
retailers especially)


No.5 will come in handy in the future when analyzing spending, but also 
for when you invariably decide you want to re-categorize it. That level 
of detail will assist you greatly.


-

Most folks here are happy to assist and answer any questions you have, 
but at some point, you're just going to have to make the effort to use 
the software and see for yourself. Your understanding of the answer will 
also be much better than just reading it.


Regards,
Adrien

On 1/8/24 11:33 AM, barry milliken wrote:

How does Gnucash allow me display my source accounts separately?


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[GNC] Upgrading or starting fresh?

[Dianna Broughton]

Hi everyone,

 

I previously asked about upgrading from 2.x to the current stable version,
and may still do that. 

 

However, before I do, I have a couple questions. 

 

1.  Would it be easier to just download the current stable version and
start fresh (with opening balances) for 2024, keeping the previous
version/files backed-up and available for informational purposes, and in
case of a future audit? Can I have two versions running on the same PC
(Windows 10)?

2.  If yes to #1, what is the most stable version to download?

3.  I use this software for two small businesses and personal finances,
but I've never officially closed out my books at year-end. Should I have
been doing that? Should I do it moving forward?

4.  I really like the current 2.x version I'm using, but I'm concerned
that it won't be compatible with future operating systems (currently Windows
10). That's why I need to upgrade and figure this out.

 

Thank you for your help and advice.

 

Kind regards,

Dianna

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Re: [GNC] Two questions

[Maf. King]

On Tuesday, 9 January 2024 14:37:57 GMT Fred Bone wrote:
> On 08 January 2024 at 16:35, Barry Mahon said:
> 
> [...]
> 
> > 2. I subdivided an a/c to create a 2024 version, using the latest bank
> > account balance as the opening balance. All Ok, but the entries are in
> > red I cannot find in the help how to change that.
> 
> This probably indicates you have the wrong account type. For example, if
> I change a savings account to "liability", the running totals show in
> red.
> 
> Check the account type of the new one against the old.
> 

or possibly you've entered the transactions "backwards" and debited 
when you should have credited etc so a balance of +1k is showing as -1k 
hence the red.

Maf.


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Re: [GNC] posting of Switching of Mutual Fund

[David T. via gnucash-user]

Paras,

I used the lots feature for quite some time, and for a while I felt that it 
made my investments life so much easier. 

But. 

The day came when I had to change one capital gain entry that was off for some 
reason*. I changed it to the proper amount (as reported to the tax 
authorities), and moved on. 

Time passed. Reconciliations happened. I kept using the lots in the account on 
new accounts. And then the account wouldn't reconcile. Hours later, I 
discovered that the lots feature had "readjusted" my already-reconciled 
transaction back to what it believed was the correct number, all without any 
notice to me whatsoever. 

I will admit that the underlying issue was that I needed to change **which** 
lots were affected by a given sale, and that selecting the wrong lots (easy to 
do in a mutual fund where dividends are reinvested every so often, creating 
many small lots) would throw off the capital gains amounts. 

So, that's my fault for not understanding the accounting principles and 
transactions needed for recording capital gains. 

But any feature that's going to change reconciled transactions silently behind 
my back is simply not OK. 

So I do my capital gains transactions manually now. I need to be able to trust 
that the figures won't magically change on me. 

⁣David T.​

* the list discussion for all of this is at: 
https://lists.gnucash.org/pipermail/gnucash-user/2022-July/102059.html

On Jan 9, 2024, 3:11 PM, at 3:11 PM, Paras Desai  wrote:
>Hello Geoff,
>
>
>Firstly, I must salute you for your very methodical and illustrative 
>explanation. It is really heartening to see the kind of special efforts
>
>you put to first create the accounts, posting illustrative transactions
>
>yourself, taking screenshots and arranging them beautifully, so that
>one 
>can understand easily. My profound and heartfelt thanks to you.
>
>
>I adopted your second approach, as I need to report the taxable STCG. 
>However, I took little different approach by splitting the transaction 
>manually following the examples in your screenshot, and every thing
>fell 
>in place, closing balance of both the Mutual Funds, their current 
>valuation, STCG in Income head, realized gain in Advance Portfolio 
>report. I need little practice before I scrub my portfolio 
>automatically, as it has many entries, and I was bit hesitant,  so I
>did 
>it manually but will certainly learn the same.
>
>
>Once again thanks a ton and wish you a very happy new years ahead
>
>
>My best regards to you Geoff.
>
>
>Paras
>
>
>
>*From: *Geoff [mailto:cleanoutmys...@gmail.com]
>*Sent: *Tuesday, January 09, 2024 05:32 AM +5.5
>*To: *Paras Desai; GnuCash User List
>*Subject: *[GNC] posting of Switching of Mutual Fund
>
>Hi Paras
>
>This is very easy to do in GnuCash, and it will even calculate the 
>prices and capital gains (or losses) for you.
>
>1. Use the Security Editor to create the Securities for both funds.
>2. Create the Accounts for the funds and link them to the Securities.
>3. Enter the Buy on Liquid - note how GNC calculates the Price.
>4. Enter the Sell on Liquid, with Equity as the second account.
>
>See attached "gnc_paras01.jpg" and note:
>A. Price Database is automatically updated
>B. Gain does not appear on any of your Accounts
>C. Balance Sheet shows your Capital Gain as "Unrealised"
>
>And that is all done and dusted...
>
>...unless you need to "realise" your capital gains(losses) as 
>Income(Expenses) as tax time.  If so, please read on.
>
>
>GnuCash has a sensational feature called Lots that is designed to track
>
>and realise your capital gains & losses, but it can be a bit daunting 
>for new users.
>
>1. Open the Account for Liquid Fund
>2. Actions -> View Lots
>3. In the Lots window, click on "Scrub Account"
>
>See attached "gnc_paras02.jpg" and note:
>A. New Capital Gain/Loss transaction in Liquid Fund
>B. Gain now shows in your Accounts***
>C. Balance Sheet shows your Gain as "Retained Earnings"
>
>*** By default, the GnuCash Lot Editor puts all Gains & Losses in an 
>account called "Orphaned Gains" - you need to edit the Gain transaction
>
>and assign it to the appropriate Account - in this example, "STCG".
>
>
>Hope this helps.
>
>Regards
>
>Geoff
>=
>
>
>On 9/01/2024 1:19 am, Paras Desai wrote:
>> Hello Sirs,
>>
>> I have an investment in a liquid Mutual fund and I every week 
>> systematically transfer some amount to an Equity Fund (which is STP)
>>
>> While doing so, there is an effect of Capital gain or Loss and the 
>> money does not come to any account, but the fund gets transferred to 
>> another fund automatically
>>
>> The Transaction is like below
>>
>> A. Liquid Fund : SWITCH OUT  (PRACTICALLY SALE)
>>
>>   Units 773.14, Purchase Cost : 9696.630, Sales realization is : 
>> 1, Short term Capital Gain is 303.370
>>
>> B. Equity Fund: SWITCH IN (PURCHASE)
>>
>>  Units : 75.684, Value: 10,000
>>
>> Here, Money does not come to my bank or security account
>>
>> Normal Posting could be
>>
>> Cr 

Re: [GNC] posting of Switching of Mutual Fund

[Michael or Penny Novack]

However, I think I have confused you with my question or term used in it.

The term  of "Equity Fund" was meant to signify the name of  Mutual 
Fund that invest in all stock (Equity of the companies, that is the 
term used here in India for such types of fund as in like Debt Fund, 
Liquid Fund, Multi Assets Fund etc)


I did not mean to Debit Equity as it is a standard of the  accounting 
parlance.


No, I was NOT confused. I understood that you ":Equity Fund" was an 
asset, a fund that invested in shares of ownership of companies.


I was saying that you might record the "short term gain" (an item of 
income) using equity as the other side of the transaction. I even 
explained why that was not changing anything (that an account of type 
"income" was actually a temporary account of fundamental type equity, so 
like moving an amount between two equity accounts at the same time you 
were moving the amount between to accounts of type asset)


Michael D Novack


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Re: [GNC] Moving from Quicken

[Michael or Penny Novack]

On 1/8/2024 12:33 PM, barry milliken wrote:

Thanks for your answer.
When I said personal accounting I oversimplified.
My wife and I both have independent consulting businesses.
That means we have 3 bank accounts and six credit cards for a total of 9 
"accounts" (transaction sources)
Managing downloads manually would be too cumbersome.



How does Gnucash allow me display my source accounts separately?
Thanks


This question means you have to learn the basics of double entry 
bookkeeping. Start with the tutorial and  then perhaps work your way 
through a typical bookkeeping/accounting 101 text (paper or on-line)


EVERY transaction (in double entry bookkeeping) has at least one account 
being debited and one account being credited. And best to forget about 
ideas like "source" (of money), especially as you might have a few 
transactions where no money is actually being moved << note: not only is 
Quicken not proper double entry bookkeeping but it is mimicking just the 
"cashbook" subset of double entry << when the "cashbook" shortcut in use 
for the majority of transactions, the simplest ones -- I did this in the 
old pen and ink on paper days >>


Michael D Novack

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Re: [GNC] Two questions

[Fred Bone]

On 08 January 2024 at 16:35, Barry Mahon said:

[...]
> 2. I subdivided an a/c to create a 2024 version, using the latest bank
> account balance as the opening balance. All Ok, but the entries are in
> red I cannot find in the help how to change that.

This probably indicates you have the wrong account type. For example, if 
I change a savings account to "liability", the running totals show in 
red.

Check the account type of the new one against the old.


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Re: [GNC] posting of Switching of Mutual Fund

[Paras Desai]

Hello Geoff,


Firstly, I must salute you for your very methodical and illustrative 
explanation. It is really heartening to see the kind of special efforts 
you put to first create the accounts, posting illustrative transactions 
yourself, taking screenshots and arranging them beautifully, so that one 
can understand easily. My profound and heartfelt thanks to you.



I adopted your second approach, as I need to report the taxable STCG. 
However, I took little different approach by splitting the transaction 
manually following the examples in your screenshot, and every thing fell 
in place, closing balance of both the Mutual Funds, their current 
valuation, STCG in Income head, realized gain in Advance Portfolio 
report. I need little practice before I scrub my portfolio 
automatically, as it has many entries, and I was bit hesitant,  so I did 
it manually but will certainly learn the same.



Once again thanks a ton and wish you a very happy new years ahead


My best regards to you Geoff.


Paras



*From: *Geoff [mailto:cleanoutmys...@gmail.com]
*Sent: *Tuesday, January 09, 2024 05:32 AM +5.5
*To: *Paras Desai; GnuCash User List
*Subject: *[GNC] posting of Switching of Mutual Fund

Hi Paras

This is very easy to do in GnuCash, and it will even calculate the 
prices and capital gains (or losses) for you.


1. Use the Security Editor to create the Securities for both funds.
2. Create the Accounts for the funds and link them to the Securities.
3. Enter the Buy on Liquid - note how GNC calculates the Price.
4. Enter the Sell on Liquid, with Equity as the second account.

See attached "gnc_paras01.jpg" and note:
A. Price Database is automatically updated
B. Gain does not appear on any of your Accounts
C. Balance Sheet shows your Capital Gain as "Unrealised"

And that is all done and dusted...

...unless you need to "realise" your capital gains(losses) as 
Income(Expenses) as tax time.  If so, please read on.



GnuCash has a sensational feature called Lots that is designed to track 
and realise your capital gains & losses, but it can be a bit daunting 
for new users.


1. Open the Account for Liquid Fund
2. Actions -> View Lots
3. In the Lots window, click on "Scrub Account"

See attached "gnc_paras02.jpg" and note:
A. New Capital Gain/Loss transaction in Liquid Fund
B. Gain now shows in your Accounts***
C. Balance Sheet shows your Gain as "Retained Earnings"

*** By default, the GnuCash Lot Editor puts all Gains & Losses in an 
account called "Orphaned Gains" - you need to edit the Gain transaction 
and assign it to the appropriate Account - in this example, "STCG".



Hope this helps.

Regards

Geoff
=


On 9/01/2024 1:19 am, Paras Desai wrote:

Hello Sirs,

I have an investment in a liquid Mutual fund and I every week 
systematically transfer some amount to an Equity Fund (which is STP)


While doing so, there is an effect of Capital gain or Loss and the 
money does not come to any account, but the fund gets transferred to 
another fund automatically


The Transaction is like below

A. Liquid Fund : SWITCH OUT  (PRACTICALLY SALE)

  Units 773.14, Purchase Cost : 9696.630, Sales realization is : 
1, Short term Capital Gain is 303.370


B. Equity Fund: SWITCH IN (PURCHASE)

 Units : 75.684, Value: 10,000

Here, Money does not come to my bank or security account

Normal Posting could be

Cr Liquid Fund : 9696.630

Cr Short Term Capital Gain : 303.370

Dr Equity Fund, 1

I am just wondering, how this transaction can be effected in GNUCASH. 
I tried to search for wiki and some old communication on this subject 
but could not get the clear idea. Hence, thought of seeking help here.


Will very much appreciate any help

With my best regards


Paras

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[GNC] 2 questions

[Mahon Finbar via gnucash-user]

1.How to get the suggestions when creating an entry (e.g.. ) name of the 
client when entering a few characters?


2. I subdivided an a/c to create a 2024 version, using the latest bank 
account balance as the opening balance. All Ok, but the entries are in 
red I cannot find in the help how to change that?


Thanks for any information, Barry

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Re: [GNC] Help

[Kevin Buckley via gnucash-user]

On Tuesday, January 9th, 2024 at 04:03, Max Crystal  
wrote:
> 
> Every time I open and close the register it creates a notepad log entry on
> my hard drive. Can I disable this so I will not have multiple entries every
> day.
> 
> Max

Can't tell if you are using GnuCash on a UNIX-like platform. but,
if you arem then I have a couple of Makefile targets, one that lists
all of my "old files" and one that removes them all

Note also that I have files named personal-??.xac where the ?? is a
two letter country code - your filenames may differ, (indeed, I think
the dot-xac is showing my age a little?) but adapting the commands 
to match your filenames shouldn't be too hard.


list-old-personal:
find .-name personal-??.xac.`date +%Y%m`\* \
-a \! -name personal-??.xac.`date +%Y%m%d`\* -print

list-old-personal-and-rm:
find .-name personal-??.xac.`date +%Y%m`\* \
-a \! -name personal-??.xac.`date +%Y%m%d`\* -print | xargs rm -f


FWIW, you can use the power of 'expr' to clear out last month's

list-last-month-personal:
l=`date +%Y%m` ; \
find .-name personal-??.xac.`expr $$l - 1`\* -print ;

list-last-month-personal-and-rm:
l=`date +%Y%m` ; \
find .-name personal-??.xac.`expr $$l - 1`\* -print | xargs rm -f ; 

and even the previous year's

list-last-year-personal:
l=`date +%Y` ; \
find .-name personal-??.xac.`expr $$l - 1`\* -print

list-last-year-personal-and-rm:
l=`date +%Y` ; \
find .-name personal-??.xac.`expr $$l - 1`\* -print | xargs rm


although note that if you run these commands from the command line, 
drop the $$l for $l, as the doubling is a Makefile escape.

HTH, although apologies for the noise if you are not on a UNIX-like 
platform.



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Re: [GNC] Blank reports

[David H]

Probably this known Windows only bug discussed a few days ago on
this mailing list -
https://lists.gnucash.org/pipermail/gnucash-user/2024-January/110256.html. ?



On Tue, 9 Jan 2024 at 18:50, Daffy Duck  wrote:

> Hello,
>
> On and off for a while, I would get blank reports(easy invoice, etc) to
> where you couldn't see anything, but if you printed, or printed to PDF,
> it looked fine.
>
> Rebooting the computer seemed to fix that, but now I can't make it go
> away.
>
> Any ideas?
>
> The tab for the report just has the default gtk color background.
>
> gnucash-5.5-1.fc39.x86_64
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[GNC] Blank reports

[Daffy Duck]

Hello,

On and off for a while, I would get blank reports(easy invoice, etc) to
where you couldn't see anything, but if you printed, or printed to PDF,
it looked fine.

Rebooting the computer seemed to fix that, but now I can't make it go
away.

Any ideas?

The tab for the report just has the default gtk color background. 

gnucash-5.5-1.fc39.x86_64
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Re: [GNC] Moving from Quicken

[barry milliken]

Thanks for your answer.
When I said personal accounting I oversimplified.
My wife and I both have independent consulting businesses.
That means we have 3 bank accounts and six credit cards for a total of 9 
"accounts" (transaction sources)
Managing downloads manually would be too cumbersome.
How does Gnucash allow me display my source accounts separately?
Thanks


Barry Milliken

From: R Losey 
Sent: Monday, January 8, 2024 11:17:58 AM
To: barry milliken 
Cc: gnucash-user@gnucash.org 
Subject: Re: [GNC] Moving from Quicken

I, too, left Quicken about 8 years ago and changed to GnuCash. I had a slight 
familiarity with double-entry accounting, and I've seldom had any issues with 
GnuCash.

I thought about importing Quicken data, but then decided against it... I 
reasoned that if I really did need to reference something I had in Quicken, I 
could open those files.  In fact, I think I opened Quicken two or three times 
in the first couple of years, and haven't touched it since. It's just something 
to think about.

I had trouble getting the downloads from financial institutions to work, so I 
do them manually and regularly reconcile. I don't really miss this function, 
but it is possible.

As you will have heard, GnuCash doesn't have "categories"; it has "accounts". 
At the risk of offending a great multitude of GnuCash users, from the practical 
point of view, GnuCash accounts are very much like categories in Quicken. I 
know that they are not really the same thing, but as a former Quicken user, 
they are.

In my experience, the one thing I had trouble with in GnuCash were the reports 
- most of them seem to need some kind of tweaking to get them to do what is 
wanted. Here's another thing to think about: instead of assigning accounts as 
"tax deductible", if you have an account whose transactions are deductible 
(such as charitable giving, you can create a report for just these accounts. 
You just need the discipline to only enter deductible items in such accounts. I 
do know that there is a US tax setup feature, but I haven't made  full use of 
that -- and the report using the accounts I want to know about for tax reasons 
works well enough for my needs.

RL

On Sat, Jan 6, 2024 at 9:50 PM barry milliken 
mailto:barry.milli...@outlook.com>> wrote:
I've been frustrated using Quicken for years.  Maybe GNUcash will do what I 
want.

My list of functions is small:
I use Quicken for personal accounting, mainly to categorize transactions for 
tax reporting.
Can GNUcash do these things:
- import data from a Quicken QDF file as a starting point.
- allow downloads of transactions from my bank accounts and credit cards.
- allow me to assign a category to each transaction.
- create categories (or import quicken categories) and assign each as tax 
deductible or not.
- report and summarize tax deductible transaction at tax time.

That's all I care about.

Thanks


Barry Milliken

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--
_
Richard Losey
rlo...@gmail.com
Micah 6:8
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[GNC] Two questions

[Barry Mahon]

1. I asked the other day how to get the suggestions when creating an 
entry (e.g.. ) name of the client when entering a few characters.


2. I subdivided an a/c to create a 2024 version, using the latest bank 
account balance as the opening balance. All Ok, but the entries are in 
red I cannot find in the help how to change that.


Thanks for any ideas, Barry

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