inventory management examples or links

[Bert Heijne]

Hello All.

This is a nice treat about Inventory but are there some “real examples”  or “ 
putting it all together”  of gnucash for Inventory or stock of goods management?
And how this is covered with the invoice.
I now that gnu cash is not build for that but small stock would be nice
Woocommerce webshop is in construction so this will be covered mostly by WC.

Would be nice to see some real samples in gnucash to study.
Any links or G search links  would be nice

Gr. Bert

Verzonden met Windows Mail

Van: Robert Heller
Verzonden: ‎zondag‎ ‎11‎ ‎februari‎ ‎2018 ‎17‎:‎15
Aan: stepbystepf...@dialup4less.com
CC: gnucash-user@gnucash.org

At Sun, 11 Feb 2018 10:55:58 -0500 stepbystepf...@dialup4less.com wrote:

>
> On 2/11/2018 9:03 AM, Robert Heller wrote:
> > At Sun, 11 Feb 2018 08:15:56 +0100 Jeff Abrahamson  wrote:
> > ... transfer
> > "money" from the vegetable account to a bank account (income when you sell
> > vegetables) and when you transfer money from a bank account to the vegetable
> > account (an expense when you buy vegetables). *I* do this which my inventory
> > of thumb drives. GnuCash does not have "inventory" accounts or any way of
> > dealing with inventory as such
> Inventory MANAGEMENT is something else (gnucash lacks this but that
> belongs in an inventory system*, not "general ledger".

Yes, I understand.

>
> But you are saying that gnucash does not support inventory value and
> cost accounting and that is simply not so.

Only in the sense of not specificly labeling things as "inventory value and
cost accounting". You are right, one can use gnucash to "manage" inventory
value and cost accounting. From the point of a newbie, there isn't a specific
menu of things relating to inventory value and cost accounting, so there is
the *appearence* of a of lack of support for inventory. My intent was to point
the OP in "right direction", one that is not obvious. Inventory value and cost
accounting is handled in GnuCash under "other names" -- it is a matter of
understanding that inventory is really a kind of asset (that is bought and
sold) and can (should) be treated as such, at which point all of pieces fall
into place. The OP wanted to treat his inventory as income or expense and that
what was confusing (to him).

>
> Let's say incidental to its main activity an organization sells various
> things (tee shirts, coffee mugs, etc.) as a fund raiser. You create
> under Assets (after "current assets" and "fixed assets") a parent
> "Inventory of goods". Under that might be accounts (more likely also
> parents as batches of goods might have different basis) for "tee
> shirts", "coffee mugs", etc. When the organization buys a new batch of
> tee shirts that is a debit to "tee shirts" (or as I mentioned, perhaps
> "tee shirts batch 4" --- the account description can include what the
> unit price was for this batch) and a credit to checking << note: we get
> confused using the supposedly more user friendly terms worrying about
> what sort of "transfer" this is). Each sale of a tee shirt not only
> debits cash and credits "sale of tee shirts" for the sale price but also
> debits "cost of goods sold" and credits the inventory account "tee
> shirts batch N" for the unit cost of batch N << going to be a policy
> decision whether to simply use FIFO or to actually worry about from
> which batch that shirt came. Maybe BOTH come into play. To use your
> example, thumb drives, you might have 8 Gb drives (batches of those) and
> 16 Gb drives (batches of those) so you might want under "thumb drives"
> children "8 Gb drives" and "16 Gb drives" and under each of those "batch
> 1, batch2, etc. and use FIFO there >>
>
>
>
> Michael D Novack
>
> * The data kept here things like "number on hand", "physical location
> where shelved", "reorder point", etc.
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--
Robert Heller -- 978-544-6933
Deepwoods Software-- Custom Software Services
http://www.deepsoft.com/  -- Linux Administration Services
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Re: Accounting rules

[Bert Heijne]

Adrien,

Q1 has been answered. was easy so have don that.

Q2 - I'm Dutch [Hollander] and you have it quite right.

Q1-  My story is that we own some attractions carousel's, a train and other 
smaller stands with food.
We Have 2 VAT categorized for us , the low one 6% and high 21%

Most of the time we operate the carousel (attractions) by ourself,  so we earn 
cash money so thats low VAT 6% going from city to city or village. Most of the 
city's we have to pay rent for the spot we are standing on.
For city's we regularly visit I would like to make a report of revenue for that 
city. but for now thats not a priority.

When we rent our carousel and ourselves for a day with free rides for the kits 
it is high VAT 21% and get payed in cash on delivery or afterwards but also by 
invoice (hopefully in advance by reservation)

Al the things we own and rent out is high VAT by a rent contract and so we can 
make invoices.

If we selling food only is 6% VAT but when we rent out a food stand with food 
it is High VAT. (with gnucash we can make a high and low specific VAT invoice 
but for now we only rent out with high VAT)

The expenses for maintenance of the attractions can go into another total 
expense account and make reports from the memo fields

I hope this explains to you how my business works.

Q 3 because we have much cash flow do we need a payment condition for cash 
payment invoices and also VAT rates for Cash?

Ps I can send you my Accounts overview, its in dutch but can translate it for u.

Bert.



Van: Bert Heijne
Verzonden: woensdag 7 februari 2018 12:12
Aan: gnucash-user@gnucash.org
Onderwerp: Accounting rules

Hello everyone,

As a new be to bookkeeping and Gnucash. I have some questions about accounting. 
I already did some work with GC and read the manual.
My company is a rental of party material and we have some attractions that we 
rent and we exploit the attractions.

So we have invoice and bills, cash income from the rental (pay at delivery) and 
Cash income from the attractions.

1- Is it wise to give the attractions we exploit and have cash income from, 
make them customer so we can track their income and get it to the wright Vat 
box. Also track information about where and Weather conditions?
Say reservation of the first 20 customer numbers for the attractions.

2- Can I remove a customer from the customer list that i accidental made? (it 
was suppose to be a vendor) or just change the input. customer isn't used yet 
in any transaction.

For now these questions, I have a lot so Thanks for the help

Greeting Bert



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Accounting rules

[Bert Heijne]

Hello everyone, 

As a new be to bookkeeping and Gnucash. I have some questions about accounting. 
I already did some work with GC and read the manual.
My company is a rental of party material and we have some attractions that we 
rent and we exploit the attractions.

So we have invoice and bills, cash income from the rental (pay at delivery) and 
Cash income from the attractions.

1- Is it wise to give the attractions we exploit and have cash income from, 
make them customer so we can track their income and get it to the wright Vat 
box. Also track information about where and Weather conditions?
Say reservation of the first 20 customer numbers for the attractions.

2- Can I remove a customer from the customer list that i accidental made? (it 
was suppose to be a vendor) or just change the input. customer isn't used yet 
in any transaction. 

For now these questions, I have a lot so Thanks for the help 

Greeting Bert



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