Re: Accounting rules

[Adrien Monteleone]

Sorry, I'm not using my usual mail software and forgot to reply to the
list. I'm copying this for posterity, my apologies Bert for the duplicate
message.

--
I suppose the term 'exploit' then was the most concise and precise choice.
It just wasn't what I guess I was thinking of in this context at first.

Certainly, speak to a local accountant for specific recommendations for
your situation, especially with respect to the cash portion of the business.

With respect to Gnucash, you'd probably want to set up 2 liability
accounts, one for each VAT.

Liabilities:VAT Payable:Low
Liabilities:VAT Payable:High

(optionally include the rate in the name, but that depends on how often it
is likely to change)

This way you can track which one you owe and can post invoices/transactions
to each one separately.

For the income/revenue accounts you could get specific and have one for
each type of equipment or keep it generalized. Since you earn money from
both using equipment directly and renting, you could put the equipment
first in the hierarchy.

Income:Carousel:Operations
Income:Carousel:Rentals
Income:Train:Operations
Income:Train:Rentals
Income:Food Carts:Operations
Income:Food Carts:Rentals

Optionally, you could make the Operations and Rentals as the higher level
accounts and place each type of equipment under them.

Income:Operations:Carousel
Income:Operations:Train
Income:Operations:Food Carts
Income:Rentals:Carousel
Income:Rentals:Train
Income:Rentals:Food Carts

Either method will allow you to produce reports specific to each type of
income and each type of equipment. The second method is probably easier to
use because of the way accounts are selected in the report options and is
probably more commonly used since you are more likely to want to see for
the business overall where your revenue is coming from and then only later
get specific with details of which attractions and locations are profitable.

I'd use the transaction memos for including the location to use as a report
filter. There is also an action field on the left of the transaction just
to the right of the date (under the NUM field) You could repurpose this to
hold a simple weather term like 'sunny' 'cloudy' or 'rainy' etc. That field
should be available as a filter as well.

On Wed, Feb 7, 2018 at 6:37 PM, Bert Heijne <berthei...@outlook.com> wrote:

> Adrien,
>
> Q1 has been answered. was easy so have don that.
>
> Q2 - I'm Dutch [Hollander] and you have it quite right.
>
> Q1-  My story is that we own some attractions carousel's, a train and
> other smaller stands with food.
> We Have 2 VAT categorized for us , the low one 6% and high 21%
>
> Most of the time we operate the carousel (attractions) by ourself,  so we
> earn cash money so thats low VAT 6% going from city to city or village.
> Most of the city's we have to pay rent for the spot we are standing on.
> For city's we regularly visit I would like to make a report of revenue for
> that city. but for now thats not a priority.
>
> When we rent our carousel and ourselves for a day with free rides for the
> kits it is high VAT 21% and get payed in cash on delivery or afterwards but
> also by invoice (hopefully in advance by reservation)
>
> Al the things we own and rent out is high VAT by a rent contract and so we
> can make invoices.
>
> If we selling food only is 6% VAT but when we rent out a food stand with
> food it is High VAT. (with gnucash we can make a high and low specific VAT
> invoice but for now we only rent out with high VAT)
>
> The expenses for maintenance of the attractions can go into another total
> expense account and make reports from the memo fields
>
> I hope this explains to you how my business works.
>
> Q 3 because we have much cash flow do we need a payment condition for cash
> payment invoices and also VAT rates for Cash?
>
> Ps I can send you my Accounts overview, its in dutch but can translate it
> for u.
>
> Bert.
>
>
> ________
> Van: Bert Heijne
> Verzonden: woensdag 7 februari 2018 12:12
> Aan: gnucash-user@gnucash.org
> Onderwerp: Accounting rules
>
> Hello everyone,
>
> As a new be to bookkeeping and Gnucash. I have some questions about
> accounting. I already did some work with GC and read the manual.
> My company is a rental of party material and we have some attractions that
> we rent and we exploit the attractions.
>
> So we have invoice and bills, cash income from the rental (pay at
> delivery) and Cash income from the attractions.
>
> 1- Is it wise to give the attractions we exploit and have cash income
> from, make them customer so we can track their income and get it to the
> wright Vat box. Also track information about where and Weather conditions?
> Say reservation of the first 20 customer numbers for the attrac

Re: Accounting rules

[Bert Heijne]

Adrien,

Q1 has been answered. was easy so have don that.

Q2 - I'm Dutch [Hollander] and you have it quite right.

Q1-  My story is that we own some attractions carousel's, a train and other 
smaller stands with food.
We Have 2 VAT categorized for us , the low one 6% and high 21%

Most of the time we operate the carousel (attractions) by ourself,  so we earn 
cash money so thats low VAT 6% going from city to city or village. Most of the 
city's we have to pay rent for the spot we are standing on.
For city's we regularly visit I would like to make a report of revenue for that 
city. but for now thats not a priority.

When we rent our carousel and ourselves for a day with free rides for the kits 
it is high VAT 21% and get payed in cash on delivery or afterwards but also by 
invoice (hopefully in advance by reservation)

Al the things we own and rent out is high VAT by a rent contract and so we can 
make invoices.

If we selling food only is 6% VAT but when we rent out a food stand with food 
it is High VAT. (with gnucash we can make a high and low specific VAT invoice 
but for now we only rent out with high VAT)

The expenses for maintenance of the attractions can go into another total 
expense account and make reports from the memo fields

I hope this explains to you how my business works.

Q 3 because we have much cash flow do we need a payment condition for cash 
payment invoices and also VAT rates for Cash?

Ps I can send you my Accounts overview, its in dutch but can translate it for u.

Bert.



Van: Bert Heijne
Verzonden: woensdag 7 februari 2018 12:12
Aan: gnucash-user@gnucash.org
Onderwerp: Accounting rules

Hello everyone,

As a new be to bookkeeping and Gnucash. I have some questions about accounting. 
I already did some work with GC and read the manual.
My company is a rental of party material and we have some attractions that we 
rent and we exploit the attractions.

So we have invoice and bills, cash income from the rental (pay at delivery) and 
Cash income from the attractions.

1- Is it wise to give the attractions we exploit and have cash income from, 
make them customer so we can track their income and get it to the wright Vat 
box. Also track information about where and Weather conditions?
Say reservation of the first 20 customer numbers for the attractions.

2- Can I remove a customer from the customer list that i accidental made? (it 
was suppose to be a vendor) or just change the input. customer isn't used yet 
in any transaction.

For now these questions, I have a lot so Thanks for the help

Greeting Bert



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Re: Accounting rules

[Adrien Monteleone]

Bert,

I’ll tackle the 2nd question first…

Just change the unused customer info to match that of another real customer you 
need to input. If you don’t have one you need to add yet, just name it ‘use 
next’ or something similar to alert you in the Customer Overview that you have 
a customer number that needs to be re-used before you create a completely new 
one. (note, the same process can be used for an errant entry in Vendors, Bills, 
and Invoices - you can’t delete them once you create them)

If the customer shows up in reports for some reason and you don’t want it to, 
just mark it as ‘inactive’. Usually though, a customer/vendor would only show 
up in reports if there are transactions associated with it. This ‘inactive’ 
feature is useful for customers/vendors who you have transaction history with, 
but who cease at some point to be current customers/vendors.

I’m not sure what you are asking in the first question. (probably a translation 
issue) What do you mean by ‘exploit?’ What’s the native word and language so I 
can decipher?

Is the attraction a property asset you own or a public venue that you use for 
events? or something else?

In either case, I wouldn’t create a customer to track anything about them. If 
this is a venue and you might have expenses paid to the venue, then you’d want 
the venue to be a Vendor.

But more likely, what you are describing is a situation that is handled by the 
‘Job’ feature in Gnucash. Unfortunately, this feature is very limited. (only 
one customer per job, only one vendor per job, and the two jobs - the customer 
job and vendor job are separate - that is, they aren’t the same job even if 
they have the same name) I also haven’t found any useful reporting with respect 
to the Jobs feature yet. What might serve you better is to use the Double Line 
view in your registers, and put a memo line for the transaction with the name 
of the attraction. Then you can run transaction reports that filter based on 
the attraction name.

If these attractions are regularly re-used as an income source, I would 
recommend creating separate income accounts for each attraction like so:

Income:Attractions:Attraction1
Income:Attractions:Attraction2

etc.

You may also need to create attraction sub-accounts for VAT:

Liabilities:VAT Payable:Attraction1
Liabilities:VAT Payable:Attraction2

But more likely, I’d use memo lines for this purpose instead and keep the VAT 
sub-accounts only for different jurisdictions you’d have to remit the VAT to. 
(unless the two are tied together)

If you regularly use a handful of attractions for revenue and you need to track 
their profit & loss separately, you could also separate the expense accounts by 
attraction. But this will be much more detailed and cumbersome. It may not be 
necessary for your needs.

You have two options:

1 - create sub-accounts of each expense account for each attraction like so:

Expenses:Supplies:Attraction1
Expenses:Supplies:Attraction2

2 - create separate ‘trees’ of expenses for each attraction like so:

Expenses:Attraction1:Supplies
Expenses:Attraction2:Supplies

The first method is probably easier to find in drop down list. The second is 
easier to customize reports for because of how accounts are selected in 
reports, but either will be appropriate. It’s really a personal preference.

If I completely misunderstood the first question, my apologies.

Finally, on the tracking of weather conditions and reservations, I think that 
would have to be handled outside of Gnucash. If these are not fixed properties 
and the location changes, then your sub-accounts above would have to be more 
generalized. You could still use memo lines though for location information 
that you can use to filter reports.

Regards,
Adrien

> On Feb 7, 2018, at 5:12 AM, Bert Heijne  wrote:
> 
> Hello everyone, 
> 
> As a new be to bookkeeping and Gnucash. I have some questions about 
> accounting. I already did some work with GC and read the manual.
> My company is a rental of party material and we have some attractions that we 
> rent and we exploit the attractions.
> 
> So we have invoice and bills, cash income from the rental (pay at delivery) 
> and Cash income from the attractions.
> 
> 1- Is it wise to give the attractions we exploit and have cash income from, 
> make them customer so we can track their income and get it to the wright Vat 
> box. Also track information about where and Weather conditions?
> Say reservation of the first 20 customer numbers for the attractions.
> 
> 2- Can I remove a customer from the customer list that i accidental made? (it 
> was suppose to be a vendor) or just change the input. customer isn't used yet 
> in any transaction. 
> 
> For now these questions, I have a lot so Thanks for the help 
> 
> Greeting Bert
> 
> 
> 
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> To update your subscription preferences or to unsubscribe:

Accounting rules

[Bert Heijne]

Hello everyone, 

As a new be to bookkeeping and Gnucash. I have some questions about accounting. 
I already did some work with GC and read the manual.
My company is a rental of party material and we have some attractions that we 
rent and we exploit the attractions.

So we have invoice and bills, cash income from the rental (pay at delivery) and 
Cash income from the attractions.

1- Is it wise to give the attractions we exploit and have cash income from, 
make them customer so we can track their income and get it to the wright Vat 
box. Also track information about where and Weather conditions?
Say reservation of the first 20 customer numbers for the attractions.

2- Can I remove a customer from the customer list that i accidental made? (it 
was suppose to be a vendor) or just change the input. customer isn't used yet 
in any transaction. 

For now these questions, I have a lot so Thanks for the help 

Greeting Bert



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To update your subscription preferences or to unsubscribe:
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