Re: Period End Accounts

[David Carlson]

And if he actually lost PDF documents, it was not something GnuCash did,
but something outside of GnuCash moved or deleted them.

David C

On Fri, Jan 26, 2018 at 7:23 AM, R. Victor Klassen 
wrote:

> Presumably those are PDF copies of the results of running the reports on
> prior years, which the OP now wants to do on the current year.
>
> > On Jan 26, 2018, at 1:22 AM, Adrien Monteleone <
> adrien.montele...@gmail.com> wrote:
> >
> > I have no idea what he means by having PDFs of his reports ‘saved’ in
> GnuCash. The only thing I can save are report configurations. Not sure
> what’s going on there…
> >
> > Regards,
> > Adrien
> >
> >> On Jan 26, 2018, at 12:16 AM, David Carlson <
> david.carlson@gmail.com> wrote:
> >>
> >> The saved reports-2.4 folder is in the .GnuCash (hidden) folder in the
> user directory as described in the WIKI where other program specific
> settings are stored.
> >>
> >> However, the OP should have kept printouts or electronic backups such
> as PDFs, so the custom reports would not be needed.
> >>
> >> David C
> >>
> >> On Fri, Jan 26, 2018 at 12:07 AM, Adrien Monteleone <
> adrien.montele...@gmail.com > wrote:
> >> I just had #2 happen to me recently.
> >>
> >> It was the result of not being careful in using the command line to
> delete a folder. I inadvertently deleted a large portion of my
> "~/Library/Application Support" folder. (I’m on a Mac, not sure of the
> location for Linux or MS)
> >>
> >> I realized what a I did after about a second or two, and managed to
> kill the rm process, but it was too late. That bugger was fast. Naturally,
> I happened to be so careless while in-between a physical volume change on
> my Time Machine backup, (the last one died 6 months ago and I haven’t had
> the scratch for a new one) thus I had no way to restore anything and lost
> several months worth of preferences. (Contacts wiped out entirely, that was
> rough)
> >>
> >> My GnuCash register data was all intact, because I store it in my User
> folder, but my saved report configurations, as well as some custom reports
> I obtained on this list were all gone.(luckily, I saved a copy of those
> reports to a special User folder, so I didn’t have to go hunting the list
> archives for them)
> >>
> >> Perhaps something (or someone) either removed those similar files on
> Mike’s computer or else caused them to not be found where they were
> expected by GnuCash.
> >>
> >> I’m not sure if the naming conventions hold across platforms, but at
> least the saved-report config for me is called "saved-reports-2.4”. If a
> file search for that name turns something up, he might be able to get those
> configs back.
> >>
> >>
> >> Regards,
> >> Adrien
> >>
> >>> On Jan 25, 2018, at 11:28 PM, DaveC49  > wrote:
> >>>
> >>> Mike,
> >>>
> >>> 1. it is unlikely but it is possible to unset the reconciliation
> status but
> >>> a warning with an opt out of the change is issued before it is changed
> and
> >>> it is possible to edit a reconciled split of a transaction but you will
> >>> normally get a warning even if the split you are editing is not into a
> >>> reconciled account.  The most likely possiblity is that you may have
> opened
> >>> one of the backup files from before the reconciliation rather than the
> main
> >>> file. The mainfile will be .gnucash while the backup files
> have a
> >>> format .gnucash..gnucash where  looks
> like
> >>> "20161215163750". Each time a backup file is created (when gnucash is
> >>> closed) a corresponding log file is created
> >>> .gnucash..log.  If you find files with a format
> >>> .gnucash..gnucash. it is
> >>> highly likely you have opened up a backup file in error at some point.
> (I
> >>> lost 3 months of reconciliations through doing this recently).
> >>>
> >>> The other files you can expect to see in the data directory will be
> >>> filename>.gnucash.LCK ( a lock file to prevent the file being
> opened
> >>> more than once) and a .gnucash.. >>> number>.LNK. These are normal
> >>>
> >>> 2. Unsure of what is happening here. I have just saved a custom report
> using
> >>> Reports->Save Report Configuration
> >>> and recalled it using
> >>> Reports->Saved Report Configuration.
> >>>
> >>> After closing Gnucash and Reopening the report is still there so the
> >>> mechanism is fine. I wonder if your problem may be related to a similar
> >>> possibility as 1 where an earlier backup file has been opened as the
> main
> >>> file?  As far as i can tell the saved reports are in the main gnucash
> file
> >>> (I couldn't find them elsewhereon my Linux setup).
> >>>
> >>> 3.  Yes there is a mechanism for period end. Tools->Close Book.  (see
> >>> https://www.gnucash.org/docs/v2.6/C/gnucash-help/tool-close-book.html
> )
> in
> >>> the Gnucash Help manual
> >>> 

Re: Period End Accounts

[R. Victor Klassen]

Presumably those are PDF copies of the results of running the reports on prior 
years, which the OP now wants to do on the current year.

> On Jan 26, 2018, at 1:22 AM, Adrien Monteleone  
> wrote:
> 
> I have no idea what he means by having PDFs of his reports ‘saved’ in 
> GnuCash. The only thing I can save are report configurations. Not sure what’s 
> going on there…
> 
> Regards,
> Adrien
> 
>> On Jan 26, 2018, at 12:16 AM, David Carlson  
>> wrote:
>> 
>> The saved reports-2.4 folder is in the .GnuCash (hidden) folder in the user 
>> directory as described in the WIKI where other program specific settings are 
>> stored.
>> 
>> However, the OP should have kept printouts or electronic backups such as 
>> PDFs, so the custom reports would not be needed.
>> 
>> David C
>> 
>> On Fri, Jan 26, 2018 at 12:07 AM, Adrien Monteleone 
>> > wrote:
>> I just had #2 happen to me recently.
>> 
>> It was the result of not being careful in using the command line to delete a 
>> folder. I inadvertently deleted a large portion of my "~/Library/Application 
>> Support" folder. (I’m on a Mac, not sure of the location for Linux or MS)
>> 
>> I realized what a I did after about a second or two, and managed to kill the 
>> rm process, but it was too late. That bugger was fast. Naturally, I happened 
>> to be so careless while in-between a physical volume change on my Time 
>> Machine backup, (the last one died 6 months ago and I haven’t had the 
>> scratch for a new one) thus I had no way to restore anything and lost 
>> several months worth of preferences. (Contacts wiped out entirely, that was 
>> rough)
>> 
>> My GnuCash register data was all intact, because I store it in my User 
>> folder, but my saved report configurations, as well as some custom reports I 
>> obtained on this list were all gone.(luckily, I saved a copy of those 
>> reports to a special User folder, so I didn’t have to go hunting the list 
>> archives for them)
>> 
>> Perhaps something (or someone) either removed those similar files on Mike’s 
>> computer or else caused them to not be found where they were expected by 
>> GnuCash.
>> 
>> I’m not sure if the naming conventions hold across platforms, but at least 
>> the saved-report config for me is called "saved-reports-2.4”. If a file 
>> search for that name turns something up, he might be able to get those 
>> configs back.
>> 
>> 
>> Regards,
>> Adrien
>> 
>>> On Jan 25, 2018, at 11:28 PM, DaveC49 >> > wrote:
>>> 
>>> Mike,
>>> 
>>> 1. it is unlikely but it is possible to unset the reconciliation status but
>>> a warning with an opt out of the change is issued before it is changed and
>>> it is possible to edit a reconciled split of a transaction but you will
>>> normally get a warning even if the split you are editing is not into a
>>> reconciled account.  The most likely possiblity is that you may have opened
>>> one of the backup files from before the reconciliation rather than the main
>>> file. The mainfile will be .gnucash while the backup files have a
>>> format .gnucash..gnucash where  looks like
>>> "20161215163750". Each time a backup file is created (when gnucash is
>>> closed) a corresponding log file is created
>>> .gnucash..log.  If you find files with a format
>>> .gnucash..gnucash.>> highly likely you have opened up a backup file in error at some point. (I
>>> lost 3 months of reconciliations through doing this recently).
>>> 
>>> The other files you can expect to see in the data directory will be
>>> filename>.gnucash.LCK ( a lock file to prevent the file being opened
>>> more than once) and a .gnucash..>> number>.LNK. These are normal
>>> 
>>> 2. Unsure of what is happening here. I have just saved a custom report using
>>> Reports->Save Report Configuration
>>> and recalled it using
>>> Reports->Saved Report Configuration.
>>> 
>>> After closing Gnucash and Reopening the report is still there so the
>>> mechanism is fine. I wonder if your problem may be related to a similar
>>> possibility as 1 where an earlier backup file has been opened as the main
>>> file?  As far as i can tell the saved reports are in the main gnucash file
>>> (I couldn't find them elsewhereon my Linux setup).
>>> 
>>> 3.  Yes there is a mechanism for period end. Tools->Close Book.  (see
>>> https://www.gnucash.org/docs/v2.6/C/gnucash-help/tool-close-book.html 
>>> )  in
>>> the Gnucash Help manual
>>> (https://www.gnucash.org/docs/v2.6/C/gnucash-help/help.html 
>>> ). This should
>>> create transactions to zero the income and expense accounts to Equity as
>>> described in the documentation referenced.  There is much discussion about
>>> whether this is necessary 

Re: Period End Accounts

[David Carlson]

The saved reports-2.4 folder is in the .GnuCash (hidden) folder in the user
directory as described in the WIKI where other program specific settings
are stored.

However, the OP should have kept printouts or electronic backups such as
PDFs, so the custom reports would not be needed.

David C

On Fri, Jan 26, 2018 at 12:07 AM, Adrien Monteleone <
adrien.montele...@gmail.com> wrote:

> I just had #2 happen to me recently.
>
> It was the result of not being careful in using the command line to delete
> a folder. I inadvertently deleted a large portion of my
> "~/Library/Application Support" folder. (I’m on a Mac, not sure of the
> location for Linux or MS)
>
> I realized what a I did after about a second or two, and managed to kill
> the rm process, but it was too late. That bugger was fast. Naturally, I
> happened to be so careless while in-between a physical volume change on my
> Time Machine backup, (the last one died 6 months ago and I haven’t had the
> scratch for a new one) thus I had no way to restore anything and lost
> several months worth of preferences. (Contacts wiped out entirely, that was
> rough)
>
> My GnuCash register data was all intact, because I store it in my User
> folder, but my saved report configurations, as well as some custom reports
> I obtained on this list were all gone.(luckily, I saved a copy of those
> reports to a special User folder, so I didn’t have to go hunting the list
> archives for them)
>
> Perhaps something (or someone) either removed those similar files on
> Mike’s computer or else caused them to not be found where they were
> expected by GnuCash.
>
> I’m not sure if the naming conventions hold across platforms, but at least
> the saved-report config for me is called "saved-reports-2.4”. If a file
> search for that name turns something up, he might be able to get those
> configs back.
>
>
> Regards,
> Adrien
>
> > On Jan 25, 2018, at 11:28 PM, DaveC49  wrote:
> >
> > Mike,
> >
> > 1. it is unlikely but it is possible to unset the reconciliation status
> but
> > a warning with an opt out of the change is issued before it is changed
> and
> > it is possible to edit a reconciled split of a transaction but you will
> > normally get a warning even if the split you are editing is not into a
> > reconciled account.  The most likely possiblity is that you may have
> opened
> > one of the backup files from before the reconciliation rather than the
> main
> > file. The mainfile will be .gnucash while the backup files have
> a
> > format .gnucash..gnucash where  looks
> like
> > "20161215163750". Each time a backup file is created (when gnucash is
> > closed) a corresponding log file is created
> > .gnucash..log.  If you find files with a format
> > .gnucash..gnucash. is
> > highly likely you have opened up a backup file in error at some point. (I
> > lost 3 months of reconciliations through doing this recently).
> >
> > The other files you can expect to see in the data directory will be
> > filename>.gnucash.LCK ( a lock file to prevent the file being opened
> > more than once) and a .gnucash.. > number>.LNK. These are normal
> >
> > 2. Unsure of what is happening here. I have just saved a custom report
> using
> > Reports->Save Report Configuration
> > and recalled it using
> > Reports->Saved Report Configuration.
> >
> > After closing Gnucash and Reopening the report is still there so the
> > mechanism is fine. I wonder if your problem may be related to a similar
> > possibility as 1 where an earlier backup file has been opened as the main
> > file?  As far as i can tell the saved reports are in the main gnucash
> file
> > (I couldn't find them elsewhereon my Linux setup).
> >
> > 3.  Yes there is a mechanism for period end. Tools->Close Book.  (see
> > https://www.gnucash.org/docs/v2.6/C/gnucash-help/tool-close-book.html)
> in
> > the Gnucash Help manual
> > (https://www.gnucash.org/docs/v2.6/C/gnucash-help/help.html). This
> should
> > create transactions to zero the income and expense accounts to Equity as
> > described in the documentation referenced.  There is much discussion
> about
> > whether this is necessary in Gnucash as the reports can be set to
> generate
> > for any specified period but if you have a pedantic accountant it is
> there.
> >
> > Setting in stone is another question. Any computer file on a read/write
> > medium is always alterable ( any file locking only helps with accidental
> > writing not a deliberate attempt to change the file). Most people drop a
> > copy of their file as it is when the financial reports are generated
> onto a
> > readonly medium like CDROM, DVD and store that as a set in stone copy of
> the
> > state of the finances at that time. You will also find a lot of
> discussion
> > of this issue in the forum archives.
> >
> > David
> >
> > David
> >
> >
> >
> > -
> > David Cousens
> > --
> > Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-
> f1415819.html
> 

Re: Period End Accounts

[Adrien Monteleone]

I just had #2 happen to me recently.

It was the result of not being careful in using the command line to delete a 
folder. I inadvertently deleted a large portion of my "~/Library/Application 
Support" folder. (I’m on a Mac, not sure of the location for Linux or MS)

I realized what a I did after about a second or two, and managed to kill the rm 
process, but it was too late. That bugger was fast. Naturally, I happened to be 
so careless while in-between a physical volume change on my Time Machine 
backup, (the last one died 6 months ago and I haven’t had the scratch for a new 
one) thus I had no way to restore anything and lost several months worth of 
preferences. (Contacts wiped out entirely, that was rough)

My GnuCash register data was all intact, because I store it in my User folder, 
but my saved report configurations, as well as some custom reports I obtained 
on this list were all gone.(luckily, I saved a copy of those reports to a 
special User folder, so I didn’t have to go hunting the list archives for them)

Perhaps something (or someone) either removed those similar files on Mike’s 
computer or else caused them to not be found where they were expected by 
GnuCash.

I’m not sure if the naming conventions hold across platforms, but at least the 
saved-report config for me is called "saved-reports-2.4”. If a file search for 
that name turns something up, he might be able to get those configs back.


Regards,
Adrien

> On Jan 25, 2018, at 11:28 PM, DaveC49  wrote:
> 
> Mike,
> 
> 1. it is unlikely but it is possible to unset the reconciliation status but
> a warning with an opt out of the change is issued before it is changed and
> it is possible to edit a reconciled split of a transaction but you will
> normally get a warning even if the split you are editing is not into a
> reconciled account.  The most likely possiblity is that you may have opened
> one of the backup files from before the reconciliation rather than the main
> file. The mainfile will be .gnucash while the backup files have a
> format .gnucash..gnucash where  looks like
> "20161215163750". Each time a backup file is created (when gnucash is
> closed) a corresponding log file is created
> .gnucash..log.  If you find files with a format
> .gnucash..gnucash. highly likely you have opened up a backup file in error at some point. (I
> lost 3 months of reconciliations through doing this recently). 
> 
> The other files you can expect to see in the data directory will be
> filename>.gnucash.LCK ( a lock file to prevent the file being opened
> more than once) and a .gnucash.. number>.LNK. These are normal
> 
> 2. Unsure of what is happening here. I have just saved a custom report using 
> Reports->Save Report Configuration 
> and recalled it using 
> Reports->Saved Report Configuration. 
> 
> After closing Gnucash and Reopening the report is still there so the
> mechanism is fine. I wonder if your problem may be related to a similar
> possibility as 1 where an earlier backup file has been opened as the main
> file?  As far as i can tell the saved reports are in the main gnucash file
> (I couldn't find them elsewhereon my Linux setup).
> 
> 3.  Yes there is a mechanism for period end. Tools->Close Book.  (see
> https://www.gnucash.org/docs/v2.6/C/gnucash-help/tool-close-book.html)  in
> the Gnucash Help manual
> (https://www.gnucash.org/docs/v2.6/C/gnucash-help/help.html). This should
> create transactions to zero the income and expense accounts to Equity as
> described in the documentation referenced.  There is much discussion about
> whether this is necessary in Gnucash as the reports can be set to generate
> for any specified period but if you have a pedantic accountant it is there.  
> 
> Setting in stone is another question. Any computer file on a read/write
> medium is always alterable ( any file locking only helps with accidental
> writing not a deliberate attempt to change the file). Most people drop a
> copy of their file as it is when the financial reports are generated onto a
> readonly medium like CDROM, DVD and store that as a set in stone copy of the
> state of the finances at that time. You will also find a lot of discussion
> of this issue in the forum archives.
> 
> David
> 
> David
> 
> 
> 
> -
> David Cousens
> --
> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

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Re: Period End Accounts

[DaveC49]

Mike,

1. it is unlikely but it is possible to unset the reconciliation status but
a warning with an opt out of the change is issued before it is changed and
it is possible to edit a reconciled split of a transaction but you will
normally get a warning even if the split you are editing is not into a
reconciled account.  The most likely possiblity is that you may have opened
one of the backup files from before the reconciliation rather than the main
file. The mainfile will be .gnucash while the backup files have a
format .gnucash..gnucash where  looks like
"20161215163750". Each time a backup file is created (when gnucash is
closed) a corresponding log file is created
.gnucash..log.  If you find files with a format
.gnucash..gnucash..gnucash.LCK ( a lock file to prevent the file being opened
more than once) and a .gnucash...LNK. These are normal

2. Unsure of what is happening here. I have just saved a custom report using 
Reports->Save Report Configuration 
and recalled it using 
Reports->Saved Report Configuration. 

After closing Gnucash and Reopening the report is still there so the
mechanism is fine. I wonder if your problem may be related to a similar
possibility as 1 where an earlier backup file has been opened as the main
file?  As far as i can tell the saved reports are in the main gnucash file
(I couldn't find them elsewhereon my Linux setup).

3.  Yes there is a mechanism for period end. Tools->Close Book.  (see
https://www.gnucash.org/docs/v2.6/C/gnucash-help/tool-close-book.html)  in
the Gnucash Help manual
(https://www.gnucash.org/docs/v2.6/C/gnucash-help/help.html). This should
create transactions to zero the income and expense accounts to Equity as
described in the documentation referenced.  There is much discussion about
whether this is necessary in Gnucash as the reports can be set to generate
for any specified period but if you have a pedantic accountant it is there.  

Setting in stone is another question. Any computer file on a read/write
medium is always alterable ( any file locking only helps with accidental
writing not a deliberate attempt to change the file). Most people drop a
copy of their file as it is when the financial reports are generated onto a
readonly medium like CDROM, DVD and store that as a set in stone copy of the
state of the finances at that time. You will also find a lot of discussion
of this issue in the forum archives.

David

David



-
David Cousens
--
Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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Period End Accounts

[Mike Stillingfleet]

Dear All,

I have just been through the annual preparation of my accounts. I have a couple 
of questions as a result.

1. I am sure that GNU has 'lost' the reconciled status of transactions which I 
know I have previously reconciled. Is this my imagination or is this possible? 
Unfortunately this has demanded that I re-reconcile two bank accounts back to 
2014 which was a complete pain.

2. Reports which I created and saved have been completely 'lost' from the 
Reports \ Saved Report Configurations.   This definitely is not my imagination. 
I have several years worth of reports saved to PDF which have been submitted to 
my accountants in prior years. These reports have disappeared from GNU.

3. I think that I have asked this question previously but I will asked it 
again. Does GNU provided a mechanism by which it can do a period end. So that 
accruals can be recorded and current year transactions turned into prior year 
and 'set in stone'.

Thank you.

-- 
  Mike Stillingfleet
  mikestillingfl...@fastmail.co.uk
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