The card, with a cash value on it, is an asset - probably best described as a "prepaid expense." The fully accurate way to account for it: 1. When you "put cash onto the card": -- credit "cash" (or bank account, or credit card, or wherever you get the money that you put onto the toll card) -- debit the pre-paid asset account (increasing its value). 2. When you use some of the balance on the card to pay a toll: -- credit the pre-paid asset account (decreasing its value), and -- debit an "Expense-tolls" account The other way, the simple way, is to just debit "expense- tolls" when you "load up" the card. This is fewer transactions, less bookkeeping, but it "lumps" all your toll expense into a bigger amount and into the date on which you "load" the card. - Chris __________________________________________________________________
From: [1]gnucash-user-requ...@gnucash.org Sent: Tuesday, October 18, 2022, 12:00 PM To: [2]gnucash-user@gnucash.org Subject: gnucash-user Digest, Vol 235, Issue 45 Send gnucash-user mailing list submissions to [3]gnucash-user@gnucash.org To subscribe or unsubscribe via the World Wide Web, visit [4]https://lists.gnucash.org/mailman/listinfo/gnucash-user or, via email, send a message with subject or body 'help' to [5]gnucash-user-requ...@gnucash.org You can reach the person managing the list at [6]gnucash-user-ow...@gnucash.org When replying, please edit your Subject line so it is more specific than "Re: Contents of gnucash-user digest..." Today's Topics: 1. Accounting for a pre-paid electronic toll card (Tony Vanson) ---------------------------------------------------------------------- Message: 1 Date: Tue, 18 Oct 2022 22:54:28 +0700 From: Tony Vanson [7]<tonyvan...@gmail.com> To: gnucash-user [8]<gnucash-user@gnucash.org> Subject: [GNC] Accounting for a pre-paid electronic toll card Message-ID: [9]<cacnjauczzekyqroourhg7fkga7nf7s0r_zlndhys74318gh...@mail.gmail.com> Content-Type: text/plain; charset="UTF-8" I'm hoping that someone on this list can aid my befuddled brain to get to grips with my problem. The tolling system here is not the automated ones I'm used to. Here one needs to obtain an electronic card and, once done, must be charged with a cash value prior to travelling and topped up with cash on a regular basis. My question is what category is this card and how do I treat additions and subtractions from it? I initially thought it might be treated as a credit card but the way it operates it's obviously not. Any advice would be much appreciated *Tony Vanson* *The older I get,* *the better I was* ------------------------------ Subject: Digest Footer _______________________________________________ gnucash-user mailing list [10]gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: [11]https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All. ------------------------------ End of gnucash-user Digest, Vol 235, Issue 45 ********************************************* References 1. mailto:gnucash-user-requ...@gnucash.org 2. mailto:gnucash-user@gnucash.org 3. mailto:gnucash-user@gnucash.org 4. https://lists.gnucash.org/mailman/listinfo/gnucash-user 5. mailto:gnucash-user-requ...@gnucash.org 6. mailto:gnucash-user-ow...@gnucash.org 7. mailto:tonyvan...@gmail.com 8. mailto:gnucash-user@gnucash.org 9. mailto:cacnjauczzekyqroourhg7fkga7nf7s0r_zlndhys74318gh...@mail.gmail.com 10. mailto:gnucash-user@gnucash.org 11. https://lists.gnucash.org/mailman/listinfo/gnucash-user _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.