Title: ACCOUNTING SPECIALIST

Definition:

Under general supervision, performs specialized clerical work in connection with the preparation, validation, examination, coding, and reconciliation of fiscal, financial and statistical records.

Essential Job Duties:

The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.

1.	Verifies claims, warrants, computer source documents, and other records for arithmetical accuracy, consistency, and budget classifications requiring application of established coding and record keeping practices.

2.	Assembles, sorts, tabulates, codes, and files fiscal and statistical data; makes arithmetical calculations and verifies totals and extensions; performs computer data entry or maintains manual records to post, adjust and balance accounts; allocates funds to correct amounts according to established procedures; balances and reconciles accounts.

3.	Prepares and otherwise processes various bills and invoices.

4.	Prepares entries, tabulations, standard forms, and routine documents according to specific instructions.

5.	Maintains related files.

6.	Operates personal computers, calculators, and other standard office equipment as required.

7.	Responds to inquiries in person or by phone, providing explanation of established procedures and work unit policies, issues routine correspondence to vendors, businesses, or the public according to established procedure.

8.	Maintains purchasing functions by issuing purchase orders, verifying contract documentation, ordering supplies and providing assistance to other departments.

9.	Reviews time records submitted by all departments to ensure conformance with appropriate contracts and administrative policies and regulations; records and keys hours worked, verifies pay increases and computer file data for the current payroll period; reviews edit documents, corrects errors and balances payroll for each pay period.

10.	Coordinates with contract payroll vendor.

11.	Verifies tax returns related to payables and payroll matters; including retirement, workers compensation, wage assignment, retro-pay, deferred compensation, insurance, and federal and state tax reporting, requiring hand and finger dexterity and reading vision.

12.	Confers with Personnel Officer and individual employees regarding changes in payroll status and deduction changes.

13.	Maintains related files for checks, invoices and payroll records.

14.	Maintains daily computer backup for city-wide network system.

15.	Performs other accounting tasks such as preparation of journal entries, accounts payable, petty cash and data entry on a computerized system.

16.	Performs other related duties as required.

Page Two - Accounting Specialist

Minimum Knowledge, Skill and Ability:

Knowledge of:

Principles and practices of financial record keeping, including accounts payable, purchasing, payroll and general office procedures.

Personal computer operation and related software applications.

Fund Accounting.

Skill and Ability to:

Prepare computerized financial reports.

Analyze fiscal data and draw logical conclusions.

Understand, interpret, and apply the fundamental principles of accounting.

Communicate effectively both orally and in writing.

Establish and maintain cooperative working relationships internally and with vendors.

Training and Experience:

Any combination equivalent to training and experience that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be graduation from high school or equivalent, (prefer college-level course work in basic accounting and two years experience in accounting) which involved maintaining financial records, including accounts payable, payroll and bank reconciliations. Municipal accounting experience is preferred.

Licenses and Certificates:

Possession of a valid California driver's license.

Physical Requirements and Working Conditions:

Requires vision (which may be corrected) to read small print.

Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body mobility may not be required.

Performs lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.

Subject to inside environmental conditions.

May be required to work at a video display terminal for prolonged periods.

May be required to use personal vehicle in the course of employment.

Compensation and Benefits

Salary range: $2,402 - $2,920 monthly. Benefits include fully paid medical, dental and vision insurance for employee and family for most plans. Short and long term disability. Life insurance in the amount of $10,000. Fully paid PERS. 10 ½ Holidays, 10 vacation days, 12 sick days, 1 floating holiday. Deferred compensation plans and credit union available.

APPLY BY: August 4, 2000, 5:00 p.m. CITY APPLICATION REQUIRED

Faxed Applications Are Not Accepted

Calabasas City Hall

26135 Mureau Road, Suite 200

Calabasas, CA 91302

(818)878-4225