| Use of District Computer Systems and Data indicates your of acceptance of this policy. |
Unauthorized Access to District Computer Systems and Data The sole purpose of the District computer systems and connections to the World-Wide-Web, external e-mail via the Internet, and internal e-mail is the timely and efficient processing and communication of information directly related to District business interests. In addition, internal electronic mail (e-mail) provides a vehicle for work related communication between employees via their personal computers.
"District computers" are defined as including, but not limited to, the District mainframe, network server, all personal computers and peripheral equipment and Internet connections to the World Wide Web throughout the District facilities. "Electronic mail" (e-mail) is defined as a computerized system of communications between employees or with outside sources which exist as an aide in conducting the day to day business functions of the District. E-mail communication is to be considered confidential but it is not private. The District communications media policy is further outlines as follows:
| a) | All District computer systems, including all information contained therein, electronic mail and Internet access, are the sole property of the District and may be used only for business purposes. Subject to approval of the department head, District computers may be used for deminimum personal use, but any such use is subject to this section. |
| b) | District computer systems may not be improperly used. Improper use may include but is not limited to connecting to the Internet and downloading information unrelated to District business such as creating, accessing, printing or distributing documents or messages to others that may adversely affect employee morale, or are derogatory, defamatory, obscene, or otherwise inappropriate or unrelated to conducting District business functions. Files or messages on another employee's system shall not be accessed for any purpose without authorization from a Department Head. The improper use of the District computer systems is considered an extremely serious offense, violation of District policy and is subject to discipline up to and including termination. |
| c) | The District reserves the right to monitor the system for any reason, including but not limited to the right to review, audit and disclose all matters sent over and/or stored in electronic mail or any computer software or system without the employee's knowledge or consent. |
| d) | Under some circumstances, communications sent by e-mail may be subject to disclosure under the Public Records Act or during litigation. Be advised that if the system is improperly used to create an inappropriate file and the file is later deleted that it may not be fully eliminated from the system and could be re-captured. Employees are duly warned not to compromise themselves or any computer software or system(s) on District property. |