Re: [Debconf-team] DC17 budget approval request

Hi, On 13/02/17 at 13:45 -0500, Louis-Philippe Véronneau wrote: > *Budgeted expenses*: > >8,000 CADcontent What's that? I did not see anything about a daytrip, is that on purpose? (I haven't followed discussions closely, so maybe there's no daytrip and I haven't noticed ;) )

Re: [Debconf-team] Reviewing the rooms list for venue

Hi, On 11/02/17 at 14:44 -0500, Louis-Philippe Véronneau wrote: > Hmm, yes but only in French. Here's an estimate from what I recall: > > * D-2632A: ~40 > * Salle d’exposition (B-2209): ~10 > * Jardin: ~100 (highly depends on where/how people sit) > * Typical class: ~35-40 > * Vivoir (B-2210):

Re: [Debconf-team] Reviewing the rooms list for venue

On 10/02/17 at 11:25 -0500, Jerome Charaoui wrote: > Hi all, > > Next Tuesday Louis-Philippe and I will be meeting the venue manager for > what we hope will be the final round of negotiations before we go ahead > and sign the contract. > > We intend to raise objections and demand clarification

[Debconf-team] Questions for the Hsinchu bid

Hi, I just read https://wiki.debconf.org/wiki/DebConf18/Bids/Hsinchu, and have a few questions. Most importantly, how does one pronounce Hsinchu? :-) Venue/Transport: The "Transportation to NCTU" pdf is not clear to me. By "airport", does it mean "Taoyuan International Airport" (TPE) ? It would

Re: [Debconf-team] Reviewing the venue contract

Hi Jerome, On 10/01/17 at 10:30 -0500, Jerome Charaoui wrote: > Here is the current (final?) draft: > https://debconf17-owncloud.univers-libre.net/index.php/s/F2v2hf4DsULnC9w A few questions/comments from someone who hasn't been following DC17 orga very closely. So answers to my questions might

Re: [Debconf-team] Why a new DebConf delegation won't help

On 12/11/15 at 08:47 +1300, martin f krafft wrote: > also sprach Allison Randal [2015-10-21 09:16 +1300]: > > I'm good with that description from 2011. No idea how we ended up > > where we are today from that point, it was so sane and sensible. > > IIRC: The 2011 delegation

Re: [Debconf-team] Protecting Debian from DebConf issues? (was: Collaboratively drafting the next DebConf) delegation

On 22/10/15 at 07:01 +1300, martin f krafft wrote: > also sprach Lucas Nussbaum <lu...@debian.org> [2015-10-20 19:49 +1300]: > > Given that the chairs are supposed to protect the Debian Project > > from serious issues with DebConf organization, > > This concern seem

Re: [Debconf-team] Collaboratively drafting the next DebConf delegation

On 20/10/15 at 15:55 +0200, Daniel Lange wrote: > >2) move the chairs selection process from designation by the DPL to > >election by the DebConf team. Given that the chairs are supposed to > >protect the Debian Project from serious issues with DebConf > >organization, I find it backward that the

Re: [Debconf-team] Collaboratively drafting the next DebConf delegation

On 19/10/15 at 22:49 +0200, Daniel Lange wrote: > Dear team, > > as you may be aware the DebConf chairs have resigned two weeks ago. > I have had many discussions before and during DC15 with chairs and other > long time DebConf contributors about how to improve the DebConf > organization. > I

Re: [Debconf-team] Fixing the Debconf Delagation

On 28/09/15 at 11:49 +0300, Martín Ferrari wrote: > On 23/09/15 18:59, Lucas Nussbaum wrote: > > > I haven't followed the current debate closely, so I won't comment on any > > specifics, except: > > On 23/09/15 at 13:15 +0100, Philip Hands wrote: > >> I thi

Re: [Debconf-team] Fixing the Debconf Delagation

On 27/09/15 at 23:33 -0500, Gunnar Wolf wrote: > Joerg Jaspert dijo [Thu, Sep 24, 2015 at 09:23:48AM +0200]: > > On 14073 March 1977, Lucas Nussbaum wrote: > > > > > With the current models, ideally, the Chairs would: > > [...] > > > - not be too invo

Re: [Debconf-team] Fixing the Debconf Delagation (was: Re: DebConf meetings this week)

Hi, I think that it's useful to go back to the motivations for the delegation, and to what is actually written in it. I somehow have the impression that lots of people are talking about the chairs delegation without having taken a recent, deep look at it. You would have to ask Zack for his exact

Re: [Debconf-team] DebConf budgeting (was: Spending Debian money on travel sponsorship)

On 25/08/15 at 20:22 +0200, martin f krafft wrote: So how does the following process sound? 1. Bursaries (and all other teams for themselves) gauges the amount of money they'd like to have in their budget. This is difficult and will take a few iterations, especially since

Re: [Debconf-team] Spending Debian money on travel sponsorship (was: Timeline changes proposal for DC16)

On 25/08/15 at 15:24 +0200, martin f krafft wrote: During early DC15 discussions, you didn't want to set aside even as much as 5k for our idea of assured travel sponsorship. We ended up boosting the travel sponsorship budget by 3k out of our own cash flow. Bursaries worked within this budget,

Re: [Debconf-team] [Coordination] Timeline changes proposal for DC16

On 25/08/15 at 09:11 +0200, Gaudenz Steinlin wrote: or people registering because we tell them to, but then never reconfirming, because they don't intend to attend anymore. I don’t follow it. I think we will have the same problem with people not registering but with preregistration.

Re: [Debconf-team] [Coordination] Timeline changes proposal for DC16

On 25/08/15 at 10:42 +0200, Gaudenz Steinlin wrote: Lucas Nussbaum lu...@debian.org writes: From past experience, the bursaries needs more than one months. The important part is travel sponsorship, especially for Cape Town, and this take much time. But let’s see commentary

Re: [Debconf-team] [Coordination] Timeline changes proposal for DC16

On 25/08/15 at 11:37 +0200, Giacomo Catenazzi wrote: On 25.08.2015 10:26, Lucas Nussbaum wrote: On 25/08/15 at 09:11 +0200, Gaudenz Steinlin wrote: One month for bursaries is tight, but doable if we are well prepared. 1 1/2 months would be better. It mostly needs someone to drive

Re: [Debconf-team] Helping the budget get approved

Hi, On 23/03/15 at 16:45 -0400, Tassia Camoes Araujo wrote: Hi, On Sat, Mar 21, 2015 at 10:44:37AM +0100, Lucas Nussbaum wrote: At this point, I think that the question I am (as DPL) being asked, is whether we all can go forward given the current status and those projections

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 11/03/15 at 20:49 +0100, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2015-03-11 18:53 +0100]: Do you have a maximum amount of Debian funds you can allocate to bursaries to do their work when they have sighted the applications in April? Or a target

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 12/03/15 at 10:18 +0100, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2015-03-12 09:49 +0100]: I think that we should clarify what 'budget approval' means, maybe. From my perspective, it means: - Chairs and DPL have looked at it, and are fine with the general

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 12/03/15 at 12:26 +0100, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2015-03-12 11:32 +0100]: OK, then, provided the chairs agree as well (as they know more about the details than myself), I think I'm fine with all the expenses listed in the worst case scenario

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 12/03/15 at 13:28 +0100, David Bremner wrote: Lucas Nussbaum lea...@debian.org writes: I would prefer to hear from bursaries before we decide to direct funds to some of the items in the base case scenario. Just to be clear, do you mean you want to wait until after the bursaries

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

My main interest is to ensure that DC15 is the most successful for the Debian project. For that, one of the main conditions is that enough contributors can attend the event. That's why the sponsorship budget is so important to me: to put it bluntly, I don't care if DC15 will be very enjoyable for

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 12/03/15 at 19:33 +, Philip Hands wrote: martin f krafft madd...@debconf.org writes: ... Before we commit to expenses that I see as optional from the point of view of the success for the Debian project metric, I would like to make sure that the sponsorship budget is covered. ...

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 11/03/15 at 15:50 +0100, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2015-03-11 15:06 +0100]: Maybe, but is that a discussion that we need to have now, or can we have it after the bursaries team will have looked at applications? Well, catch-22: for bursaries

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 11/03/15 at 17:55 +0100, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2015-03-11 16:50 +0100]: I agree that for making the final decision about who will get sponsored, a travel sponsorship budget is needed. But I don't see why you need to know the travel

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

On 11/03/15 at 14:48 +0100, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2015-03-11 13:59 +0100]: There is a position in the budget (backed travel sponsorship), which is currently 0. Feel free to pour any Debian funds into it. Just let me know! ;) […] Put

[Debconf-team] Q for Cape Town bid: attendees safety outside the venue

Hi, I was in Cape Town in May 2010 for a conference. I very much enjoyed it, and I would love to return there. However, one thing that worries me a bit in the context of DebConf is the safety of attendees when outside the venue (e.g. walking between the venue and accomodation). My understanding

Re: [Debconf-team] budget approval process

On 15/10/14 at 17:07 +0200, martin f krafft wrote: So from my point of view, in reality approving the DebConf budget is not so much about saying Debian agrees to contribute up to x. It's more about saying Debian agrees to contribute up to x, and, given the overall budget, is prepared to

Re: [Debconf-team] budget approval process

On 16/10/14 at 12:06 +0200, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2014-10-16 11:24 +0200]: What's the difference between what you suggest and Debian just committing (up to) y from the start, given that any surplus comes back to Debian anyway and we won't

Re: [Debconf-team] budget approval process

Hi, I think that the root of our disagreement is that you are discussing how things should be in an ideal world. Unfortunately, things are rarely in an ideal state in Debian, and that's what often makes Debian so fun and so frustrating at the same time. I fully agree with you that in an ideal

Re: [Debconf-team] DebConf orga/governance sessions at DC14

Hi, On 19/08/14 at 13:24 +0200, martin f krafft wrote: I fully side with Steve in thinking that the delegation was a mistake and set you all up for misery. We should fix much more than filling in vacant positions for unclear roles in an organisational structure that evidently isn't up to the

Re: [Debconf-team] Updating the DebConf Chairs delegation

Hi, On 16/08/14 at 14:46 -0700, Steve Langasek wrote: I pointedly asked you in our private discussions: what problem are you trying to solve by appointing additional DebConf chairs? You did not respond to this question. Instead, you have delegated new chairs, reproducing the previous

Re: [Debconf-team] Request for Videoteam Budget increase

Hi, On 11/08/14 at 20:22 -0700, Steve Langasek wrote: On Mon, Aug 11, 2014 at 12:14:13PM +0200, Lucas Nussbaum wrote: On 09/08/14 at 23:21 +0200, Holger Levsen wrote: On Samstag, 9. August 2014, Moray Allan wrote: On Thu, Aug 07, 2014 at 04:18:14PM -0400, Eric Dantan Rzewnicki wrote

Re: [Debconf-team] Request for Videoteam Budget increase

Hi, On 09/08/14 at 23:21 +0200, Holger Levsen wrote: Hi, On Samstag, 9. August 2014, Moray Allan wrote: On Thu, Aug 07, 2014 at 04:18:14PM -0400, Eric Dantan Rzewnicki wrote: The DebConf Videoteam requests a budget increase for DebConf 14. Shipping cost Chicago - Portland of Carl

Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

Hi, On 20/05/14 at 14:26 +0200, Richard Hartmann wrote: Dear all, is there anything more I can (or need to) do? No, that's on my TO-DO list now. Thanks, Lucas ___ Debconf-team mailing list Debconf-team@lists.debconf.org

Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

On 02/05/14 at 19:47 +0200, Richard Hartmann wrote: Dear all, as announced some time ago, we will incorporate DebConfDeutschland e.V. tomorrow. All founding members will be DDs with the full list being sent as a reply to this email after the fact. Given that: * We will not be

Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

Hi, On 26/04/14 at 23:42 +0200, Richard Hartmann wrote: 2. The organization should remain loyal to Debian See 1. Going against Debian's best interest now or in the future would not only be stupid beyond description, it would also wipe out our collective reputations and remove the common

Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

On 26/04/14 at 23:42 +0200, Richard Hartmann wrote: Before anyone raises this point: Yes, we tried contacting[1] FFIS, but they have not even answered in more than four weeks; we are not confident that they would be more reactive going forward and do not consider them an option any more.

[Debconf-team] Chairs nominations feedback on possible chairs

Hi, As you know, both Holger and Gunnar stepped down from their role as DebConf chairs. I would like to warmly thank them both for their contributions to DebConf organization, and I hope to see them around, maybe a bit more relaxed, at DC14! There's also an ongoing discussion on DebConf

[Debconf-team] DebConf governance 'Debian Deutschland' name and TO status

Hi, There has been various questions raised about several topics related to DebConf15 organization. I'm trying to wrap-up a single answer covering all questions. Sorry for not replying earlier. I was travelling during the past week, and ended up having much less free time than I expected. I

Re: [Debconf-team] DebConf Governance (was: DebConf governance 'Debian Deutschland' name and TO status)

On 26/04/14 at 12:45 +0200, martin f krafft wrote: also sprach Lucas Nussbaum lea...@debian.org [2014-04-26 11:37 +0200]: 1) Respective governance decision making of DebConf, DC15 and the DC15 legal entity As you know, there is an ongoing (slow) discussion about DebConf governance

Re: [Debconf-team] DebConf Governance (was: DebConf governance 'Debian Deutschland' name and TO status)

On 26/04/14 at 15:32 +0200, martin f krafft wrote: But when we agreed to run for DC15, there was no indication about top-down control. There's the delegation mail, and there's https://wiki.debconf.org/wiki/DecisionMaking#DebConf_Chairs.3F, but these rather draw the picture that the chairs are

Re: [Debconf-team] Updated budget for DC14

On 27/03/14 at 12:45 -0700, Steve Langasek wrote: So in the discussion with the DPL, it remains undecided whether the DebConf newbies initiative will be renewed with a specific earmark. For the moment I've left this as a single $32k line item in the budget for all travel sponsorship; we can

Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions

On 01/10/13 at 12:19 -0700, Steve Langasek wrote: On Tue, Oct 01, 2013 at 12:59:04PM -0600, Norman García Aguilar wrote: In fact, wiki.debconf.org seems like a nice place to record such things. ;) I've created a blank page with some open questions; I would appreciate it if those

Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions

On 02/10/13 at 06:50 -0700, Patty Langasek wrote: On Tue, Oct 01, 2013 at 11:08:53PM +0200, Lucas Nussbaum wrote: An option could be to organise a few focused sprints in Portland just before DebConf. Given that it's a good way to minimize travel costs, It's reasonable to assume that our

[Debconf-team] Framework for taking measures in case of severely unsuitable behaviour during DebConf

Hi, [ It sounds a bit strange to raise this after a DebConf that happened in such a friendly and welcoming atmosphere, but still ... ] This came up during a discussion with Patty Langasek, who is one of the members of the antiharassm...@debian.org alias: Do we have a process for taking

Re: [Debconf-team] Framework for taking measures in case of severely unsuitable behaviour during DebConf

On 21/08/13 at 06:13 -0700, Steve Langasek wrote: Hi Lucas, On Wed, Aug 21, 2013 at 11:20:01AM +0200, Lucas Nussbaum wrote: [ It sounds a bit strange to raise this after a DebConf that happened in such a friendly and welcoming atmosphere, but still ... ] This came up during

Re: [Debconf-team] Day trip decision

On 23/07/13 at 12:20 +0200, Philipp Hug wrote: Hi, Now, as a matter of full honesty; by looking at the detailed budget source, I see that the amounts were as follows: 50 CHF / person for DayTrip, 30 CHF / person for Conference Dinner; both multiplied by 348 unique attendees. That's

Re: [Debconf-team] Budget approval - DebConf/DebCamp

On 30/05/13 at 13:32 +0200, Philipp Hug wrote: Hi Lucas, As promised, I'll send you the budget for DebConf and DebCamp for review and approval. This is the same budget as sent on May 23th and there have been no requests for changes so far. Could you please review the budget and approve

Re: [Debconf-team] Updated DebConf Budget draft

On 23/05/13 at 19:44 +0200, Philipp Hug wrote: Hi, We just committed a new version of the budget to svn, which includes DebCamp and other additional expenses, see: http://anonscm.debian.org/viewvc/debconf-data/dc13/accounting/ The following changes were made to the budget: * DebConf was

Re: [Debconf-team] Sponsored accomodation/food for GSoC students

Hi, On 07/05/13 at 16:45 -0500, Gunnar Wolf wrote: Nicolas Dandrimont dijo [Mon, May 06, 2013 at 09:36:15PM +0200]: I'm CC:'ing Lucas to make sure that we will be able to get the students' travel sponsored another way: we should be able to ask Google for part of it (in the past, they

Re: [Debconf-team] Updated DebConf budget draft - explanations

On 10/04/13 at 10:07 +0200, Andreas Tille wrote: On Tue, Apr 09, 2013 at 05:14:58PM +0200, Gaudenz Steinlin wrote: But as always it depends on having some well known speakers. That where the 3k for external speakers should go. If we don't need them and get well known and good speakers for

[Debconf-team] beds camping (Was: reports from Le Camp BSP, part 2: le venue le contract)

Hi, On 29/10/12 at 00:41 +0100, Holger Levsen wrote: * which is not so personal at all: what to do (exactly) when we reach 300 people... because until then the idea was: big tents were lots of people sleep. (Which I think is basically a bad idea and not really camping nor nice...) *

Re: [Debconf-team] le camp budget...

On 28/10/12 at 16:03 +0100, Gaudenz Steinlin wrote: Hi Richard Thanks for your budget. Just two notes: - The minimum price is not per week but for the whole event. So we can use the nights we don't use during DebCamp for DebConf. This significantly reduces the costs. - Our budget

Re: [Debconf-team] Information gathered for travel sponsorship

On 02/09/12 at 21:24 -0300, David Bremner wrote: Didier 'OdyX' Raboud o...@debian.org writes: Agreed. What's interesting is the ratio between the income and the amount requested, not any of both absolute numbers. What I envision is a list ordered by days of work needed to produce the

Re: [Debconf-team] Special sponsorship

[ agreed with everything you wrote ] On 22/07/11 at 16:33 +0200, Steve Langasek wrote: That's it. There's no reason, with a proper decision making process, for the sponsorship committee to even *know* the total travel costs of the attendees - and the fact that this is part of the information

Re: [Debconf-team] Special sponsorship

On 20/07/11 at 22:10 -0400, Jimmy Kaplowitz wrote: Hi Steve, On Thu, Jul 21, 2011 at 03:18:03AM +0200, Steve Langasek wrote: When is the travel sponsorship process going to be fixed to stop asking about total travel costs vs. sponsored travel costs, and instead focus on what's important:

Re: [Debconf-team] Sponsorship wording and requirements (was: Re: Special sponsorship)

On 21/07/11 at 04:56 -0400, Jimmy Kaplowitz wrote: I'd certainly be curious to hear more about the logistics of how Canonical does that for UDS. Is Canonical's travel agency also used for attendees who are not asking Canonical to pay for their travel? How does the process work for whoever

Re: [Debconf-team] [Debconf-discuss] Shuttles/Buses from Zagreb to Banja Luka cancelled

On 07/07/11 at 15:28 +0200, Adnan Hodzic wrote: Idea about Shuttles/Buses going from Zagreb to Banja Luka has been killed and therefor cancelled. It was fairly complicated and would only generate additional costs, but nor was your response about this whole idea so great. Hi, I'm wondering

Re: [Debconf-team] [Debconf-discuss] Travel sponsorship BoF: minutes

On 23/08/10 at 06:34 +1200, Lars Wirzenius wrote: On su, 2010-08-22 at 14:23 +0200, Holger Levsen wrote: I think it's totally reasonable to use our projects funds wisely. That is, if you get or apply for travel sponsorship, to help looking for good prices. Given that finding good