How to get comfortable with even office 2007, any reliable guides for VI?
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Sent: Monday, April 26, 2010 8:20 PM
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Subject: [AI] MS Office 2010 in-depth guide
Anyone can give Microsoft's Office 2010 productivity suite a spin, but
not all
the pieces are ready. Gregg Keizer outlines what to expect
In mid-November Microsoft launched the first public beta of Office
2010. As the
last big testing milestone for the new suite, Microsoft was keen to get
the beta
into the hands of a very large group.
"Tens of thousands tried the technical preview, but now we're talking
about
millions of people," says Takeshi Numoto, corporate vice-president for
Office.
>From the user's point of view, the best thing about Office 2010 beta is
that
it's available to use, free of charge, until 31 October 2010. And
unlike with
the Windows 7 beta, you don't need to rush to download the software
immediately.
You can do so any time you feel like it. In fact, we've made it even
more
convenient than that: you'll find an extended trial version on our
cover DVD.
For most people, however, a month would be plenty of time to establish
whether
the new office suite is worth having.
Microsoft certainly hopes you like Office 2010: it had a tough enough
time
persuading consumers and small businesses of the need to switch from
Office 2003
to Office 2007. The last version brought new file formats that didn't
want to
work natively with its predecessors, plus a revised menu structure that
was
intended to simplify things but wasn't universally welcomed. Will
Office 2010
beta be enough to change your mind?
Initial feedback on the public beta has been mixed. PCAdvisor.co.uk
users
reported that it installed faultlessly, but not all the expected
features are
available yet, and not everyone is ready to embrace that shiny yellow
Ribbon
interface.
For an in-depth look at what it contains, how it performs, what you
need to do
to get hold of Office 2010 - or be rid of it - and the system resources
it
demands (this is Microsoft after all), read on.
FAQs: All you need to try out the Office 2010 beta
When can I download the beta?
Immediately. Microsoft rolled out the beta at its Professional
Developers
Conference (PDC) in November. You can download it from
tinyurl.com/yexjp89. If
you don't want to hang around waiting for a hefty download to complete,
there's
a 60-day trial version on this month's cover DVD.
Do I need 32bit or 64bit Windows?
Office 2010 is the first Microsoft suite to be offered in both 32- and
64bit
versions. Choose the version that fits your operating system. If
you're not
sure of this, click Start, Control Panel, System Maintenance, System
and details
about your PC will appear.
We were unable to install Office 2010 beta on 64bit Windows XP,
however.
Is Microsoft limiting who can try it?
There's no cap on the number of downloads for Office 2010 beta. And
Microsoft
has not, as yet, set a time limit. "I'm not sure whether we have a
specific
plan to shut off availability at some point," says Takeshi Numoto.
The Microsoft vice-president adds that the company intends to make sure
"millions and millions" of users are able to download and try the
preview.
What edition of Office is the beta?
You can choose between Office Professional Plus 2010, the
everything-and-the-kitchen-sink edition, or Student and Home. When
Office 2010
launches commercially, Professional Plus will be available only to
enterprises
and volume licensees.
Professional Plus includes Microsoft Word, Excel, Outlook, PowerPoint,
OneNote,
Access, Publisher, InfoPath, SharePoint Workspace and Communicator.
Microsoft originally listed three different versions on the Office 2010
beta
website: Professional Plus, Office Professional and Office Home and
Business.
The two retail versions have yet to be offered through the beta
program,
however.
Numoto said Microsoft still plans to offer versions other than
Professional, but
wouldn't be drawn on timing. "We'll make additional offerings fairly
shortly,"
was all he would reveal at launch time.
Are there any problems with the beta?
The day it launched there were a few issues, but since then
availability of the
code from the download site has been fine and it's been simple enough
to get the
product key.
What do I need to install the beta?
Microsoft has set the minimum requirements as a 500MHz or faster
processor,
256MB of memory, 3GB of hard-disk space and Windows XP Service Pack 3
(SP3),
Vista SP1, Server 2003, Server 2008 or Windows 7.
"You don't need to replace hardware that's capable of running Office
2007,"
Microsoft says. The 32bit version is about 85MB; the 64bit version is
750MB.
Do I need to activate Office?
You'll need a product-activation key to use the software beyond the
30-day trial
period. (It's not an issue if you get it from our DVD.) The product
key you're
assigned when you start the download will work only with the beta code.
Print
it out and store it safely.
The product key can't be used to upgrade from the technical preview
either;
you'll need to uninstall that version and then install the public beta.
Can I upgrade Office 2007 to the beta?
Yes, but you may not want to. When you install Office 2010 beta, you
can choose
between Upgrade and Customize options. The former replaces your
existing copy
of Office with Office 2010. However, once the beta expires you'll have
to
reinstall the earlier edition using the installation CD. Choose the
Customize
option and install Office 2010 beta alongside your existing version so
you can
use both.
You'll still need to reinstall one - and perhaps two - applications
from your
older edition once you stop using the Office 2010 beta, however. These
include
the Outlook email application and SharePoint Workspace, which can't
co-exist
with previous versions on your computer. Microsoft says you can't run
two
copies of Outlook on the same system.
What's Click-to-Run?
Click-to-Run is a technology that Microsoft debuted along with the
technical
preview as a way to optimise downloads. It 'streams' pieces of the
Office 2010
beta as you begin the download, and should allow you to start using
elements of
the suite within minutes. While you get to work on the trial, the
remainder of
the code is downloaded in the background by Click-to-Run.
But there's more to Click-to-Run than speeding up the process of
starting to use
Office 2010. The technology also runs the application in a virtualised
environment, separating it from the rest of Windows.
"Click-to-Run applications don't end up modifying any other software
installed
on the system," explains a Microsoft engineering team blog post. "With
few
exceptions, only user data actually passes through the virtual
environment to
the local system."
Microsoft says it will also use the Click-to- Run technology to deliver
free
trials of Office 2010 when it ships next year.
Which languages are supported?
English, Chinese, French, German, Russian and Spanish so far. Japanese
has also
been promised by Microsoft.
What support is available?
You can browse the support material on office.com, or ask other beta
testers for
help in the user forums - or, of course, our own forums at
pcadvisor.co.uk.
When does the beta expire?
Not until 31 October 2010, according to the end-user licensing
agreement (Eula)
that accompanies the product. But the full version of the software may
launch
earlier; undenied rumours surfaced at the start of December that it
will launch
in June.
What about the online version?
A limited version of Office Web Apps can also be downloaded. You can
create but
not properly share or do much editing with these apps so far. Word,
Excel and
PowerPoint are the only three apps currently available.
"We should have a fully featured beta for consumers early next calendar
year,"
says Numoto. "Until then, consumers will continue to get the technical
preview
of Web Apps."
For more details, see the Microsoft SharePoint 2010 blog post at
bit.ly/1fdHnL.
Will Office be updated before launch?
No. Microsoft says it will go straight from beta to 'release to
manufacturing'
(RTM) version.
Can I easily get rid of the beta if I wish?
Go to Control Panel, Add/Remove Programs in XP; Control Panel,
Uninstall a
Program in Vista; and Control Program, Programs, Programs and Features
in
Windows 7. Select Office 2010 and click Uninstall.
----------------------------------------------------------------------
Copyright (c) PC Advisor 2010
#16 HELPROOM
HASSLE-FREE PC
Be more productive in Microsoft Outlook
Limit new-mail notifications, edit subject lines and link up Outlook
and Twitter
with a free toolbar. Rick Broida shows you how
Microsoft
Outlook has had its fair share of criticism for its annoying habits.
Thousands
of Outlook users have been lobbying Microsoft for improvements in the
next version
Message alert alarm
Turning off Outlook's mail notifications is a must if you want to get
things
done. By default, Outlook alerts you to the arrival of every email
message that
enters your inbox. It's a great idea in theory, but the end result is
very much
like a colleague popping his head into your office every five minutes
to ask a
question. It's not good for productivity.
Disabling new-message alerts is both liberating and easier than you
might think.
Choose Tools, Options, click Email Options and select Advanced E-Mail
Options.
In the resulting window, disable the following options: 'Play a sound';
'Briefly
change the mouse cursor'; 'Show an envelope icon in the notification
area'; and
'Display a New Mail Desktop Alert'. Click ok.
Outlook will continue to receive new messages at scheduled intervals,
but it
will do so without interrupting you. In other words, you can now
review your
inbox on your schedule, rather than Outlook's.
Edit subject lines
A common email annoyance is a subject line that no longer matches the
content of
the message.
Suppose you and your colleagues started off emailing each other about a
company
event. Somewhere along the way, the conversation shifts to sales
forecasts, at
which point a colleague pastes in some new figures. Now it's a message
you want
to keep for future reference, but you'll probably never remember that
this
valuable information is embedded in a conflab about the office
team-building
day.
Fortunately, Outlook has a hidden feature that lets you edit an email's
subject
line. Open the email in a new window; this trick can't be done in the
preview
pane. Click anywhere in the subject line, then edit it as you see fit.
Press
Enter and accept whatever warning Outlook gives you.
You can now file the email with a more appropriate (and informative)
subject
line.
Tweet from Outlook
If you use Outlook to manage your contacts, calendar, email and the
like, why
not use it for your Twitter activity too? TwInbox ( bit.ly/8szSGm) is
a free
plug-in that adds a Twitter toolbar to Outlook.
Once installed, TwInbox places a new folder in your inbox. It can also
make
individual folders for each sender, which you might find helpful from
an
organisational standpoint - unless you follow lots of people.
Supply your Twitter username and password, and the plug-in will fetch
all the
tweets from your account and let you read them just as you read email.
With a click of the toolbar you can send out an update, send a direct
message,
reply to a message or retweet something. TwInbox automatically
shortens any
long web addresses using TinyURL.com.
The toolbar also shows you a preview of new tweets as they arrive,
which saves
you having to switch over to the tweets folder every time you want to
check for
updates.
In short, TwInbox is a terrific little utility, and it's a must-have
tool for
any Twitterloving Outlook user. We wish it could handle more than one
Twitter
account, but we can't argue with the price: TwInbox is free.
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