Dear Ada members, Our first Annual General Meeting will be held on Sunday October 11, from 4:30 till 6pm. The AGM is the official forum for the board to account for the activities of the ADA Trust, and an opportunity to discuss future activities and plans.
All ADA members are welcome to attend, either in person or virtually. A member of ADA is an individual who has been subscribed to the ADA list for at least 6 months who has identified themselves in an email to the list, or in some other contribution to the online archive, or in person at a previous ADA meeting. Because the board and membership of ADA is spread around the country we are going to try to do this in a way that is as distributed and accessible as possible. To this end we will have four physical locations linked via ichat with video, and we will also have an open online chat forum for people who can't make it to one of those locations. The four venues are: Auckland (Starkwhite, Karangahape Road), Wellington (The Southern Cross Hotel), Christchurch (The Physics Room) and Dunedin (Otago Polytechnic School of Art). We will announce details of the chat forum closer to the time. The current board was voted by the membership at a meeting at SCANZ in New Plymouth in 2006. Our role was to gain charitable trust status for ADA, and to develop the role of ADA in supporting digital art in Aotearoa New Zealand. ADA finally became a charitable trust in April 2008. Our trust deed requires that from the first AGM the board's membership be divided evenly between people appointed by the board itself, and those voted by the membership of ADA. There are currently four board members: Zita Joyce (chair), Stella Brennan (Secretary), Su Ballard (treasurer), and Douglas Bagnall. To maintain continuity the three office-holders will remain in place as appointed board positions, and three positions will be opened to voting by the membership. Nominations for those three positions may now be submitted to our returning officer Zoe Drayton ([email protected]). A nomination needs to be accompanied by a 50-word summary of why the person would be a good board member, and each nomination needs a seconder. You may nominate yourself – but you will need someone else to second it! Nominations close on Friday October 9th at 5pm. The nominations will be posted to the list, and voting will be opened after close of the AGM at 6pm on Sunday 11, until 6pm Friday 16 October. To assist in voting for those not able to attend the AGM in person, the minutes and other information about the structure and finances of ADA will be posted on the ADA website within 24 hours of the close of the AGM ********** Aotearoa Digital Arts Trust Founding Trustees: Stella Brennan (Secretary), Douglas Bagnall, Zita Joyce (Chair), Su Ballard (treasurer), Janine Randerson. ********** AGM Agenda *********** 1. Activity Report to 30 Sept 2008 1.1 Cloudland 1.2 The ADA Reader 1.3 Symposium 08, Christchurch 2. Activity Report from 30 Sept 2008 to 11 October 2009 2.1 Symposium 09, Wellington 2.2 ADA/ Physics Room Agreement 3. Financial Statements 4. General Business 5. Future planning 5.1 Committees? 5.2 Electrosmog Festival ************ _______________________________________________ Ada_list mailing list [email protected] http://aotearoadigitalarts.org.nz/
