IOM is looking for Human Resources Assistant I according to the terms of
reference below. Interested applicants are invited to apply by submitting their
application to hrbandaaceh@ iom.int no later than 17th December 2008 indicating
the reference code below and job title apply for. All candidates are kindly
requested to specify their availability date in the application form. Please
note that only short-listed candidates will be contacted.
Reference Code : SVN/IDI/2008/ 138
Job Title : Human Resources Assistant I
Duty
Station : Banda Aceh, Nanggroe Aceh Darussalam,
Indonesia
Classification : Employee, Grade 4
Type of Contract : Special All Inclusive 3 months with
possible extension
Estimate Starting Date : Soon as possible
General Functions:
The incumbent will work under the overall supervision of the Resources
Management Officer (RMO) in Banda Aceh. He/she will
assist in the human resources administration in Banda Aceh. In particular,
he/she will:
1. Responsible in the preparation of all personnel documents relating to
the employment, promotion and separation of staff members. This includes
timely issuance of contracts and extensions, personnel actions, issuance of ID
cards, certificate of employment, separation clearances, Medical Service Plan
(MSP) and Compensation Plan (CP) reports, MSP claims, arranging of medical exam
schedules, arrange and participate in interviews, arrange security trainings
for staff, carry out reference checks, etc.
2. Draft the advertisement for Vacancy with coordination of RMO and HR
Jakarta
3. Sort and submit application received in response to vacancy
announcements to the concerned unit;
4.
Establish and maintain personnel files of all staff members in Banda Aceh
office.
5. Responsible for the payroll preparation and ensure that the United
Nation Joint Staff Pension Fund (UNJSPF) calculations are correct.
6. Liaise with Project Managers and RMO on the salary projectization and
ensure that it’s updated on a regular basis.
7. Keep track of staff attendance and registers absence, leave and
overtime of all staff.
8. Provide orientation/ induction to new staff members; train staff
members in the field offices on human resources.
9. Keeps record of activities serviced by the Human Resources unit and
takes follow up action.
10. Coordinate with RMO and Panama Administration Centre (PAC) for separation
clearance for Special Fixed Term
(SFT) or One Year Fixed Term (OYFT) contract.
11. Classify materials for filing and coordinate with the colleagues in the
unit for proper filing;
12. Supervise the work of the janitors.
13. Perform other duties as may be assigned.
Desirable qualifications:
Diploma in Business Administration, Human Resources, or alternatively, a
combination of relevant experience in these fields. Previous experience in an
administration unit at an international organization is an advantage.
Minimum three years experience of varied and in-depth practical experience in
human resources and administration management, preferably in the UN system or
international environment.
A combined knowledge in office and human resources administration. Proficient
in computer applications. Ability to work under
pressure and manage a heavy workload. Ability to work effectively and
harmoniously in a team of varied cultures and professional background. Personal
commitment, efficiency, flexibility, drive for results, organized.
Proficient in the English language.
[Non-text portions of this message have been removed]
OPEN TO INTERNAL AND EXTERNAL CANDIDATES
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