All entities covered under the Health Insurance Portability and Accountability Act (HIPAA) must transition to the ICD-10 code sets by October 1, 2013. CMS has developed four Implementation Handbooks to assist you with your transition to ICD-10. These handbooks are step-by-step guides specifically for small and medium provider practices, large provider practices, small hospitals, and payers.
The appendix of each handbook references relevant templates which are available for download in both Excel and PDF files below. The templates are customizable and have been created to help entities clarify staff roles, set internal deadlines/responsibilities and assess vendor readiness. View the step-by-step plans and relevant templates for each of the following audiences: * Small/Medium Provider Practices<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&100&&&http://www.cms.gov/ICD10/Downloads/ICD10SmallandMediumPractices508.pdf> • Relevant templates<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&101&&&http://www.cms.gov/ICD10/Downloads/SmallandMediumPractices.zip> * Large Provider Practices<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&102&&&http://www.cms.gov/ICD10/Downloads/ICD10LargePractices508.pdf> • Relevant templates<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&103&&&http://www.cms.gov/ICD10/Downloads/LargePractices.zip> * Small Hospitals<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&104&&&http://www.cms.gov/ICD10/Downloads/ICD10SmallHospitals.zip> • Relevant templates<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&105&&&http://www.cms.gov/ICD10/Downloads/SmallHospitals.zip> * Payers<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&106&&&http://www.cms.gov/ICD10/Downloads/ICD10Payers508.pdf> • Relevant templates<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&107&&&http://www.cms.gov/ICD10/Downloads/Payers.zip> The ICD-10 Implementation Handbooks outline suggested steps and processes to take for a smooth transition to ICD-10. Providers, hospitals, and payers may use the guides to: * Ensure the appropriate steps and actions are taken throughout the ICD-10 implementation process * Stay on top of deadlines by viewing the timelines within the handbooks * Customize your transition plan by filling out the Excel templates listed in the appendices; the templates will assist you with clarifying staff roles, setting internal deadlines and responsibilities, and assessing vendor readiness Reminder—The Version 5010 compliance deadline is less than 60 days away! All affected entities must first convert to Version 5010 by Sun Jan 1, 2012 in order for the ICD-10 medical code sets to work. In order to meet this compliance deadline, you need to conduct both Level I Internal Testing, and Level II External Testing of transactions. Once your practice is fully transitioned to Version 5010, take the necessary steps listed in the ICD-10 Implementation Handbooks to help you prepare for ICD-10. Keep Up to Date on Version 5010 and ICD-10. Please visit the ICD-10 website<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&108&&&http://www.cms.gov/ICD10> for the latest news and resources to help you prepare, and to download and share the implementation widget<http://links.govdelivery.com:80/track?type=click&enid=bWFpbGluZ2lkPTE0OTI3MTMmbWVzc2FnZWlkPVBSRC1CVUwtMTQ5MjcxMyZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTEyNzY2ODU1NjcmZW1haWxpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JnVzZXJpZD1jaGFybGllLmVsZWZ0aGVyaW91QGNtcy5oaHMuZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&109&&&http://www.browserspring.com/widgets/cms2/iframe.html> today! ------------------------------------------------- Each Office Visit is an Opportunity. Medicare patients give many reasons for not getting their annual flu vaccination, but the fact is that flu seasons are unpredictable and can be severe. Each year, it is estimated that 90 percent of seasonal flu-related deaths and more than 60 percent of seasonal flu-related hospitalizations occur in people 65 years and older. Please talk with your Medicare patients about the importance of getting their annual flu vaccination. And remember, vaccination is important for healthcare workers too, who may spread the flu to high risk patients. Don’t forget to immunize yourself and your staff. Protect your patients. Protect your family. Protect yourself. Get the Flu Vaccine—Not the Flu. Remember – The flu vaccine plus its administration are covered Part B benefits. CMS has posted the 2011-2012 seasonal flu vaccine payment limits at http://www.CMS.gov/McrPartBDrugAvgSalesPrice/10_VaccinesPricing.asp. Note that the flu vaccine is NOT a Part D-covered drug. For more information on coverage and billing of the flu vaccine and its administration, as well as related educational provider resources, visit http://www.CMS.gov/MLNProducts/35_PreventiveServices.asp and http://www.cms.gov/immunizations. ------------------------------------------------------ Note: If you have problems accessing any hyperlink in this message, please copy and paste the URL into your Internet browser. If you know someone who would like to subscribe to a Medicare Fee-For-Service (FFS) provider listserv, go to (http://www.cms.gov/prospmedicarefeesvcpmtgen/downloads/Provider_Listservs.pdf). If you would like to unsubscribe from a specific provider listserv, please go to (https://list.nih.gov/cgi-bin/wa.exe?INDEX) to unsubscribe or to leave the appropriate listserv. Please DO NOT respond to this email. This email is a service of CMS and routed through an electronic mail server to communicate Medicare policy and operational changes and/or updates. 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