Dear All, As we prepare for the 2015 AGMM, please take note of the following vital information about your participation:
1. Board Election Electronic Voting (available through MyAFRINIC) is currently ongoing, and will end on 04 June at (1500UTC) 1600 local time in Tunis. Voting on-site shall be held on the same date. Members (and those carrying proxies) are requested to register to vote by proceeding to the Carthage room in the Regency Hotel where AFRINIC staff will assist them with voting registration. The Carthage room shall be open 03 June 0800 – 1800 and 04 June 0800 – 1400 local time. Ballots will be issued (starting 0900 on 04 June) only to those that have registered on-site to vote. 2. Validation of Proxies In line with the Board Election Process Guideline document, all proxies need to be validated at least 48 hours before the AGMM. All proxies must be submitted either by e-mail to [email protected] or to the AFRINIC staff in the Cathage Room of the Regency Hotel, Tunis, by 2359 (local time in Tunis) of 01 June 2015. The Secretariat (Meninx Room, Regency Hotel) is also open to members or proxy holders that need to speak to an AFRINIC staff. 3. Special Resolutions a. Voting: Voting (both paper and electronic) on a special resolution will open as soon as possible after a decision is made by the Chair during the AGMM. Electronic voting will close exactly 10 minutes after opening, while paper votes can be cast till voting ends. The announcement to open the voting (both paper and electronic) will be made by the Chair on the floor, and communicated at once to remote participants through the chat room. b. Proxies: All proxies not generated electronically can be used for voting on special resolutions unless the issuer has explicitly indicated it otherwise. Electronically generated proxies for special resolutions can also be generated through MyAFRINIC. Due to the relatively short period in which this provision was made, proxies generated electronically for special resolutions will be different from those generated electronically for the Board election. The current setup is such that two distinct proxy documents will be used for both the Board Election and voting towards special resolutions respectively. All proxies (pertaining to voting at both the Board Election and/or on Special Resolutions) must be submitted either by email to election-proxy at afrinic.net OR to AFRINIC staff in the Cathage and/or Meninx Room (The Secretariat) at the Regency Hotel, Tunis, by 2359 on 01 June 2015, local time in Tunis. (The Carthage room shall be open 03 June 0800 – 1800 and 04 June 0800 – 1400 local time). AFRINIC Team _______________________________________________ announce mailing list [email protected] https://lists.afrinic.net/mailman/listinfo.cgi/announce
