Hello Betts et al, At Northwestern University we have also merged quite a few duplicate Subjects and Agents that were used by multiple repositories. The merged records do indeed retain all of the links to Resource and Accession records that were previously linked to the separate Subject and Agent records. We tested this in our sandbox repository before trying it in the production server.
Karen Karen D. Miller Monographic Cataloger/Metadata Specialist Northwestern University Libraries Northwestern University 1970 Campus Drive Evanston, IL 60208 www.library.northwestern.edu k-mill...@northwestern.edu 874.467.3462 From: archivesspace_users_group-boun...@lyralists.lyrasis.org <archivesspace_users_group-boun...@lyralists.lyrasis.org> On Behalf Of Daniel Michelson Sent: Monday, September 28, 2020 9:20 AM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org> Subject: Re: [Archivesspace_Users_Group] Agent/Subject record merging in multi-repository setting Hi Betty, Agents and subjects are not specific to repositories, so it shouldn't matter whether it is linked to records in multiple repositories. We have not encountered any problems relating to multiple repositories when merging agents or subjects. All the best, Dan On Mon, Sep 28, 2020 at 10:10 AM Coup, Betts <elizabeth_c...@harvard.edu<mailto:elizabeth_c...@harvard.edu>> wrote: Greetings all, The ArchivesSpace Subject and Agent Taskforce at Harvard Library is working to develop best practices for subject and agent record creation, editing, and merging, and we're wondering if anyone might have experience with merging agent and subject records in a multi-repository setting in ArchivesSpace? We're currently exploring potential data clean-up options but are concerned about what happens when agent records linked to multiple different repositories' resource records are merged (and likewise for subject records and resource records). Do all the resource records remain linked to the merged, single agent record (or subject record)? How were you able to ensure no links were lost to other repositories' resource records? If other institutions are in a similar multi-repository situation and completed merging successfully, would you mind sharing your workflows or processes and how you ensured there weren't links lost between agents/subjects and resource records? Many thanks in advance for your time and help! Best, Betts Coup Paula Aloisio Julianna Kuipers Amber LaFountain Subject and Agent Taskforce Betts Coup (she/hers) Processing Archivist Houghton Library elizabeth_c...@harvard.edu<mailto:elizabeth_c...@harvard.edu> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org<mailto:Archivesspace_Users_Group@lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.com/v3/__http:/lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group__;!!Dq0X2DkFhyF93HkjWTBQKhk!ANR0sO_XITzBVEKlWKO7i4H6i-qM8y4mTgeSdIshCZJD7mhJxEUoGfSPAGGwjYszXzmhe3rp$> -- Dan Michelson Project Manager Archivist Smith College Special Collections The Special Collections reading room is closed. As of March 18th, all Special Collections staff will be working remotely. Smith course support is our primary responsibility at this time. Minimal reference services will be managed remotely by staff. Reference inquiries that require access to physical materials will be held in order of when they were received and responded to once the campus is reopened. Expect a four to six week delay, minimum. There is a moratorium on digitization services. For information about Smith College’s response to Covid-19, please visit the college’s official website<https://urldefense.com/v3/__https:/www.smith.edu/student-life/health-wellness/coronavirus__;!!Dq0X2DkFhyF93HkjWTBQKhk!ANR0sO_XITzBVEKlWKO7i4H6i-qM8y4mTgeSdIshCZJD7mhJxEUoGfSPAGGwjYszX_EjMs6I$>. For information about library services during this time, information is available on our website<https://urldefense.com/v3/__https:/libraries.smith.edu/library-services-during-covid-19__;!!Dq0X2DkFhyF93HkjWTBQKhk!ANR0sO_XITzBVEKlWKO7i4H6i-qM8y4mTgeSdIshCZJD7mhJxEUoGfSPAGGwjYszX-nprWow$>.
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