Hi Noah: Thanks for sharing this list of format types and how you approach their use. You and John have given me great food for thought on one direction, and Maureen on another. Much appreciated!
Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunn...@montana.edu<mailto:jodi.allisonbunn...@montana.edu> 406-994-5297 On Dec 13, 2021, at 10:22 AM, Noah Huffman <noah.huff...@duke.edu<mailto:noah.huff...@duke.edu>> wrote: Hi Jodi, We also use a more-or-less locally-developed vocabulary / code list to identify format types. We have a short list of controlled container type values for broad categories of formats (boxes, videocassettes, film-reel, etc.), but more granular format information is communicated using format codes that we store as part of the item’s identifier in the container identifier field. So, in both cases we are storing the format information at the instance/container level and not necessarily at the archival object level. This has been helpful for reporting and for maintaining consistency across systems (many of these physical items are also represented as item records in our ILS). Here’s a link to a Google sheet where we define the formats and corresponding format codes: https://docs.google.com/spreadsheets/d/1NfbeugxEOuGI1YQcudWcQoMUU6UyhijZtirFPL0NcuE/edit?usp=sharing<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fspreadsheets%2Fd%2F1NfbeugxEOuGI1YQcudWcQoMUU6UyhijZtirFPL0NcuE%2Fedit%3Fusp%3Dsharing&data=04%7C01%7Cjodi.allisonbunnell%40montana.edu%7Cbc6cc8478f5c4dc68b2e08d9be5d1965%7C324aa97a03a644fc91e43846fbced113%7C0%7C0%7C637750129949291418%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=NQqu3is83GQyjsdwTiiaUxHWBYiJ6POalp7GuphJoFM%3D&reserved=0> Here’s an example finding aid where many of the item identifiers include format codes for various video formats (e.g. : RL11360-UMATIC-003): https://archives.lib.duke.edu/catalog/jwtdetroitav_aspace_536753340d54f53d8b3db51d8598c5d9<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchives.lib.duke.edu%2Fcatalog%2Fjwtdetroitav_aspace_536753340d54f53d8b3db51d8598c5d9&data=04%7C01%7Cjodi.allisonbunnell%40montana.edu%7Cbc6cc8478f5c4dc68b2e08d9be5d1965%7C324aa97a03a644fc91e43846fbced113%7C0%7C0%7C637750129949291418%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=yCQwyQK7NDAJ6aWJmvq%2ByuAkfciiX8F7n9BGqK%2BWmGI%3D&reserved=0> Again, this is locally-developed and not based on any external standard or vocabulary, but perhaps useful for reference. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University | 919-660-5982 http://library.duke.edu/rubenstein/<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Flibrary.duke.edu%2Frubenstein%2F&data=04%7C01%7Cjodi.allisonbunnell%40montana.edu%7Cbc6cc8478f5c4dc68b2e08d9be5d1965%7C324aa97a03a644fc91e43846fbced113%7C0%7C0%7C637750129949291418%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=SscuRSdi1lrgsa8FBLz7gVGw6%2BpFxjGNCgIusK5Q3sY%3D&reserved=0> Pronouns: he / him / his From: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> <archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>> On Behalf Of Allison-Bunnell, Jodi Sent: Monday, December 13, 2021 11:50 AM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] Managing media instances in collection Hello John: Thank you, this is exactly the approach that I had in mind! I appreciate your reply very much. So far you and one other institution have shared their internally developed CV lists…I’m hoping to find something more standardized, or drawn from a particular standard. Can you tell me anything more about what source(s) you used for this list? Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunn...@montana.edu<mailto:jodi.allisonbunn...@montana.edu> 406-994-5297 On Dec 13, 2021, at 6:39 AM, Rees, John (NIH/NLM) [E] <re...@mail.nlm.nih.gov<mailto:re...@mail.nlm.nih.gov>> wrote: Hi Jodi, We haven’t leveraged any national/international standards, but historically we use internally developed standardized language within folder title text to identify/highlight instances of non-paper formats within folders. I use these occasionally for kludgie searching exercises. We’ve started to better label these with ASpace container instance controlled values terms. We do similar for free-standing lose items on the shelf like film cans, artifacts. We’ve noticed a roughly similar pattern in use at Duke Rubenstein. * 3.5 computer disk * 5.25 computer disk * 8 computer disk * 35mm slides * audio microcassette * audio tape reel * audiocassette * Beta videocassette * CD-ROM * CD-RW * computer tape * DVD * glass slides * microscope slides * negatives * photographs * U-Matic videocassette * VHS videocassette * video tape reel Example folder title: "Arteriosclerosis and coronary disease" [audiocassette], Family Practice v.23, no.4, Nov. 24, 1975 In Aspace: <image001.png> <image002.png> John John P. Rees Archivist and Digital Resources Manager History of Medicine Division National Library of Medicine 301-827-4510 Teleworking M-F 8:00AM – 4:30PM Eastern Time each day until further notice From: Allison-Bunnell, Jodi <jodi.allisonbunn...@montana.edu<mailto:jodi.allisonbunn...@montana.edu>> Sent: Tuesday, December 7, 2021 8:09 PM To: archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org> Subject: [Archivesspace_Users_Group] Managing media instances in collection A question of practice for your collected wisdom. We would like to be able to pull a report for all media in our collections—audio, video, film, and digital (computer) media. I do not have access to custom reporting and would need to generate this from a standard report. We need to be able to audit by format (e.g. how many reel to reel tapes do we have? How many obsolete floppy discs do we have?) in order to identify vulnerable media and plan migrations. Since the media is an instantiation of a described object, I’d like to be able to do this from a standard vocabulary in the instance/container type. It looks like PBcore would be a possible choice for the audio, video, and film, but I need a concise list of computer media. Neither DCMI formats nor MIME types fit the bill. We do not have the resources to take an elaborate approach to this, and I (always!) want to use standardized practices rather than creating local ones whenever possible. Does anyone have a practice that would fit the bill? Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunn...@montana.edu<mailto:jodi.allisonbunn...@montana.edu> 406-994-5297 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org<mailto:Archivesspace_Users_Group@lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__http%3A%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group__%3B!!OToaGQ!-3VfaBl_UQMmdQPaQ-oIVpwedhJf3UT2ayq5YgezWSUA8pJMvVgdkQEPHmf1F1lf5YD4%24&data=04%7C01%7Cjodi.allisonbunnell%40montana.edu%7Cbc6cc8478f5c4dc68b2e08d9be5d1965%7C324aa97a03a644fc91e43846fbced113%7C0%7C0%7C637750129949291418%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=wxH%2BPjpHvzol47mrPuwPIIBOPlmNj9tfl3yqFwRvVsI%3D&reserved=0> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org<mailto:Archivesspace_Users_Group@lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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