And by giving a work around, we now have a situation where someone could comprise the system security and print a false check and then reset the check counter.
Confidentiality Notice: This e-mail contains confidential and/or privileged information and is intended to be read only by the person or authorized representative of the organization to whom it is addressed. If you are neither of these persons, you have received this e-mail in error. Please do not print, copy, re-transmit, disseminate or otherwise use the information, all of which are prohibited. Please immediately notify the sender by return e-mail or by telephone at (303)593-1246 that you have received this communication in error and delete this e-mail from your system. Thank you. John T. Lindsay Micro Sciences Company 303 593-1246 303 593-1248 Fax _____ From: Axapta-Knowledge-Village@yahoogroups.com [mailto:[EMAIL PROTECTED] On Behalf Of Subrahmanyam, Mamidi Sent: Sunday, February 26, 2006 10:28 PM To: Axapta-Knowledge-Village@yahoogroups.com Subject: RE: [Axapta-Knowledge-Village] Printing of Check Again Hi , I am fully with you. Its the same as if you mistyped the date/name/amount on a check from your cheque book (or damaged cheque ) , you need to issue another cheque. Morever, there is a Re Use option available. I dont know if they did any customozation which messaed up with this form or he has to check with his developer ot himself going to AOT if the properties set to invisible...a lot thing to check... Morever, I just have given a work around as he is not satisfied with all our messages. Hence, I gave him the nasty practice just to get the work done :-) by resetting the number sequence, print the cheque and get back. And also, there are many ways of doing this also. Lik you can edit the cheuqe layout, edit the cheque number there and print that cheque..But he said he is using preprinted cheque... Anyway, I wish good luck to him Thanks & Regards, subbu John Lindsay <[EMAIL PROTECTED]> wrote: This is a very interesting topic and I would appreciate further discussion. Whether Re Use is available or not - The basic issue goes to sound (read: secure) accounting practices. US checks require MICR numbers in the following format: There are five major fields on a MICR line : 1. Auxiliary On Us - contains check number if present; bracketed by on us symbols 2. EPC - one character located to the left of the transit field if present 3. Transit - 9 digits including check digit 4. On Us - variable length 19 digits max; between transit and amount fields 5. Amount - 10 digits zero filled; bracketed by two amount symbols Two of the five major fields are broken into multiple fields: Transit (9 digits) 6. Routing Number (digits 1-4) 7. Bank Number (digits 5-8) 8. Check Digit (1 digit) On Us 9. Account Number - Variable length; always followed by the On Us symbol 10. Check number - Located in various places in the on us field 11. TPC - max 6 characters; Located to right of account number This should match the check number printed on the check. If a check is mis-printed, the check(s) should be marked void by the operator and filed in a secure place. Destruction of voided checks should be logged. This prevents check fraud. This is from the US Department of Justice Private Trustee Handbook regarding check numbering. The trustee is still responsible for monitoring and verifying the numerical sequence of estate checks, in order to detect if unauthorized checks were printed. For example, let's say that the last check number authorized by the trustee was 105. Unbeknownst to the trustee, someone gains access to the blank check stock and computer system, and prints checks 106 and 107. A few days later the trustee prints more checks for authorized disbursements and discovers that the next check number is 108. If the trustee is tracking the numerical sequence of checks used, the trustee will immediately know that there has been a possible defalcation. As stated on Handbook page 9-8, the computer system should contain a tamper-proof feature that consecutively numbers checks, so that the perpetrator cannot reset the check number to 106. If the trustee is using blank check stock with a pre-printed control number, then the trustee must void and retain any checks that are damaged or rendered useless by the check printing process. These checks are tracked in the control log described on Handbook pages 9-3 and 9-8. If the trustee is using blank check printing paper with no pre-printed control number or other bank information, then the trustee may tear up the useless paper and throw it away. Compliance with Sarbanes-Oxley Section 404 requires: Sarbanes-Oxley legislation was enacted July 2002 to regulate financial practice and corporate governance with stringent rules designed "to protect investors by improving the accuracy and reliability of corporate disclosures made pursuant to the securities laws." It is also meant to "deter and punish corporate and accounting fraud and corruption, ensure justice for wrongdoers, and protect the interests of workers and shareholders." (Quote: President Bush). *1 The Sarbanes-Oxley Act, named after its creators, Senator Paul Sarbanes and Representative Michael Oxley, was prompted in large part by a series of high-profile scandals, like Enron. The act is comprised of eleven segments. However, Sarbanes Oxley Section 404, "Management Assessment of Internal Controls," seems to be raising the most concern as to how exactly to comply. In very quick summary, Section 404 requires: 1. 1) A company's annual report contains an "internal control report." * The "internal control report" must: a) state management's responsibility for establishing and maintaining adequate "internal control" policies and procedures for financial reporting, and b) contain an annual assessment of the effectiveness of the "internal control" policies and procedures for financial reporting. 2. 2) Each company's auditor shall attest to - report on - the assessment made by the company's management. 3. 3) Each company must disclose whether it has adopted a code of ethics and requires prompt disclosure of any change to this code of ethics. As you can see, re-use of a check number may not be legally viable in the US depending on the type of business and or government requirements. Microsoft may not have realized that allowing re-use (SP4) can impact the Sarbanes-Oxley compliance of Dynamics-AX. Confidentiality Notice: This e-mail contains confidential and/or privileged information and is intended to be read only by the person or authorized representative of the organization to whom it is addressed. If you are neither of these persons, you have received this e-mail in error. Please do not print, copy, re-transmit, disseminate or otherwise use the information, all of which are prohibited. Please immediately notify the sender by return e-mail or by telephone at (303)593-1246 that you have received this communication in error and delete this e-mail from your system. Thank you. John T. Lindsay Micro Sciences Company 303 593-1246 303 593-1248 Fax _____ From: Axapta-Knowledge-Village@yahoogroups.com [mailto:[EMAIL PROTECTED] On Behalf Of Hemant Kumthekar Sent: Sunday, February 26, 2006 5:11 PM To: Axapta-Knowledge-Village@yahoogroups.com Subject: RE: [Axapta-Knowledge-Village] Printing of Check Again John, Just to make clarification that "Re Use" is in SP4 now. Hemant John Remsberg <[EMAIL PROTECTED]> wrote: The "reuse" function is part of the BKD PowerPak. John Lindsay <[EMAIL PROTECTED]> wrote: I have to agree with the MS response. Checks in the US have the check number imprinted in the MICR number at the bottom of the check. This is done in magnetic ink, unless you are printing the check on a laser with a MICR cartridge, the check number will not match. Furthermore, good audit practices should require that any mis-printed checks be voided and logged. Resetting of the check number would violate the audit trail best practices. Confidentiality Notice: This e-mail contains confidential and/or privileged information and is intended to be read only by the person or authorized representative of the organization to whom it is addressed. If you are neither of these persons, you have received this e-mail in error. Please do not print, copy, re-transmit, disseminate or otherwise use the information, all of which are prohibited. Please immediately notify the sender by return e-mail or by telephone at (303)593-1246 that you have received this communication in error and delete this e-mail from your system. Thank you. John T. Lindsay Micro Sciences Company 303 593-1246 303 593-1248 Fax _____ From: Axapta-Knowledge-Village@yahoogroups.com [mailto:[EMAIL PROTECTED] On Behalf Of vivek sharma Sent: Sunday, February 26, 2006 11:34 AM To: Axapta-Knowledge-Village@yahoogroups.com Subject: Re: [Axapta-Knowledge-Village] Printing of Check Again Thanks Subrahmanyam i will try ur solution . Thanks to all for replying my small query. Regards Vivek "Subrahmanyam, Mamidi" <[EMAIL PROTECTED]> wrote: Ok. This is my final thought.. 1. You can void the cheque for check number '000001' 2. You can reset the check number sequence from '00000x' to '000001' 3. Print your check with check number '000001' 4. Reset the check number Number sequence to '00000x' please let me know if you still can not get what you want or I will talk to someone from my finance team. Thanks & Regards, subbu vivek sharma <[EMAIL PROTECTED]> wrote: I guess there is no such reuse option . Only five options are there as mentioned in Asrar's reply . Vivek Nancy L Hall <[EMAIL PROTECTED]> wrote: The Reuse option does allow you to reuse the check number. I would invetigate why you do have that option, uless the journal is posted. --- vivek sharma <[EMAIL PROTECTED]> wrote: > Hi Nancy > > What u said is quite true and correct . But what > will happen in case we want to use the same check > number . In case we are printing check number also > from Axapta on check leaf and in case that leaf is > somehow is not printed properly beacuse of printer > error or something like that . Than in that case > what can be the solution. > > If the above case happens than we only have one > solution in axapta to cancel the check and generate > check with new check number. Or is there any > solution which can reuse the same check number and > print check again?? > > Regards > Vivek > > Nancy L Hall <[EMAIL PROTECTED]> wrote: > I have the option available in 3.0. Have you > posted > your Payment Journal? If so, then the options will > be > grayed out. If not posted, you can still use the > Rejected Option and Axapta will assign a new Check > number, once status is changed to None. Then > generate > payments again. > > --- Asrar Ahamed <[EMAIL PROTECTED]> wrote: > > > Hi Hemant, > > > > I have Axapta 3.0, I could see only the > following > > options in Pyament Journal Lines Payment Status: > > > > - None > > - Sent > > - Received > > - Approved > > - Rejected > > > > From where I can see the re-use options??? > > > > Thanks, > > > > Hemant Kumthekar <[EMAIL PROTECTED]> wrote: > > Hi, > > > > Select the Payment Line in Payment Journal >> > > Payment Status >> Reuse. > > > > Hemant > > > > vivek sharma <[EMAIL PROTECTED]> wrote: > > How can we print a check again in bank module > > again if the check printed first time through > > payment journal is not correct or improper?? > > > > > > > > > > --------------------------------- > > Yahoo! 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