In my view, for Assembly meetings to be properly held, not only should
every Assembly member be informed of the date and time of the meeting,
but of the agenda, and with sufficient detail to know what is coming up.
The quote from the House implies this -- that a draft of the agenda is
to be sent to all LSA members a few days before the meeting.
In the world at large, before meetings of nonprofits are held, the full
agenda is sent out so that everyone knows, and this is proper, and I
think a good practice, and would avoid the situation David described.
Brent
"The Agenda is usually prepared by the Secretary, sometimes in
consultation with the Chairman or other member or members of the
National Spiritual Assembly. Immediately after a Spiritual Assembly
meeting, all items not cleared should be transferred to a new draft
Agenda in preparation for the next meeting. Then, as each new matter
arises, it should be entered under the appropriate heading. In this way
the Agenda can be built up gradually. A few
days before the Assembly meeting, the completed draft could be
duplicated for the members. At the beginning of each meeting, any
additional urgent items which have developed or items which individual
members wish to raise can be added."
The Universal House of Justice, in "A Suggested Guide for National
Secretaries" enclosed with a letter dated May 4, 1972
"The agenda should be reviewed and agreed upon by the entire Assembly at
the beginning of each meeting, at which time additions and deletions can
be made. The Assembly should agree upon which items of business have
priority." (US NSA)
From "Developing Distinctive Baha'i Communities" the US LSA handbook
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