We've had our first Barcamp Organizers meeting last week and since it was scheduled on semi-short notice there were some people who could not make it. To avoid this and to hopefully bring out more people who are interested in helping we will be holding a second meeting on *Wednesday, April 20th at Web Course Bangkok at 7pm*. I'd invite all those who could not make the first meeting, but are interested in assisting to join us. We still have positions to fill and would like your support.
*Here's the map again: *http://www.webcoursesbangkok.com/contact/#map Two things we need assistance with is people who can assist with Graphic and Print design for Barcamp Bangkok. This includes T-Shirt design, web design and banner design. We will also require some individuals to assist with gathering and meeting with potential sponsors for Barcamp. It couldn't hurt to have some more people on the marketing team either. If you are interested in assisting or are curious about the plans for the next barcamp please join us on April 20th. If you can't help out organize the event, we will need volunteers for the days of the events. If you can't spare time before the event, but would like to help out the days during the event, please come and show your support. *Things to do before next meeting:* - Setup Basecamp project manager for organizers - Nail down a date with Sripatum - Figure out if software park is interested in assisting with VC Track at Barcamp - Contact hotels near Sripatum and see what types of packages they can offer us - Create sponsorship prospectus - Find designers to assist with Print / Web Design - Have web developers install and play with old site, to see if they require assistance. - Discuss more with TEDxBKK about tandem event - Gather more volunteers who perhaps couldn't make it to the first meeting *Discussed at meeting #1.* 1. Tentative date is in early July. This conflicts with some of the organizers calendars, so we'll work out the exact date with the venue and organizers on what works best for everyone. 2. No Free Lunch / Lunch Break. Removes large budget item. No large lunch rush, as there's no lunch break. Hopefully canteen at venue will be open to feed guests, otherwise we'll arrange food vendors. 3. Change session length to 45 minutes and 15 minute break in between. 25 minutes was too short for most people. 5 minute break in between sessions isn't enough time. This format worked well for Yangon and should work well for us. 4. Ben from Proteus will be organizing a venture capital competition where entrepreneurs will pitch their business plans to venture capitalists in the hopes of gaining funding. There will be a cash prize for the winner. We will reserve at least one large room at barcamp for this. 5. A comprehensive sponsorship prospectus will be created ahead of time and send out to potential sponsors. It will include a package of what they will receive for their money. This way we define the structure of sponsorship instead of allowing sponsors to do so, should avoid confusion. 6. We will organize a hotel close to the venue for guests or barcamp. We will try and work out discounted rates for those who wish to stay over night near Sripatum, which will hopefully raise attendance on the second day of the event. We may or may not organize the after party at the hotel if they can provide us with a decent package. 7. Website will be re-done for this event. We have programmers willing to do the work, but still require designers. 8. Design for Barcamp will be simplified, so that it can be easily reused for future barcamps with minimal effort required. This means removing the number from most print / design materials. 9. Create more copy for marketing purposes and make sure it's translated into both English and Thai. Created a position in the organizing team who's sole purpose will be to assist with creating / translating / posting copy to our social media avenues. 10. See if we can find someone to assist in recording audio / video for at least some rooms at the event. This will need to be post processed and submitted to youtube and other video sites. Contact those who have assisted in the past, to see if they are interested. 11. Created a position for a foreign liaison to help with organizing flights, transportation and rooms for the guests arriving from outside Thailand. 12. TEDxBKK is interested in running a TEDx at same venue on the same days at Barcamp Bangkok. Liaison more with TEDxBKK to see if running our events in tandem is feasible and if so, work out the details. Organizers from Barcamp are on board with this idea. 13. Schedule regular Barcamp Bangkok's every 6 months. A large budgeted event, and one small no budget event. -- Barcamp Bangkok 4: October 23-24, 2010 More details at http://www.barcampbangkok.com/ You received this message because you are subscribed to the Google Groups "Barcamp Thailand" group. To post to this group, send email to [email protected] To unsubscribe from this group, send email to [email protected] For more options, visit this group at http://groups.google.com/group/barcamp-thailand?hl=en
