Hi Romances Prince, You may find the below useful. It was originally written for Outlook 2000 but it will work equally well with 2002 and 2003 versions.
THE BASICS: 1. OPEN/READ 2. COMPOSING A NEW MESSAGE 3. FORWARDING A MESSAGE 4. PRINTING A MESSAGE 5. REPLYING TO A SENDER 6. REPLYING TO ALL 7. SAVING ATTACHMENTS 8. INSERTING ATTACHMENTS 9. DELETING A MESSAGE HOW-TO'S 10. SENDING FROM WORD/EXCEL 11. POSTING TO A FOLDER 12. HOW TO SET UP AUTOREPLY 13. HOW AUTOLOOKUP WORKS 14. HOW TO SET UP AUTOSIG 15. HOW TO CREATE PERSONAL FOLDERS 16. HOW TO CHANGE VIEWS 17. USING THE RULES WIZARD 18. CONTACTS 19. TASKS - PERSONAL TO-DO'S 20. JOURNAL - TIME CHARGES, PATH TO FILE WORKED ON 21. ARCHIVING - WHAT IS THE DEFAULT CONFIG 22. CALENDAR REQUIRED FOR PROJECT MANAGEMENT: Adding a Mailbox to Outlook THE BASICS: 1. Open/Read a Message Double click on the message or highlight the message and press enter. Or, from the menu bar, select File/Open. 2. Composing A New Message >From the Menu Bar, select File/New/Mail Message. This will open a blank new message. Or, from the toolbar, click on the New Message icon. To select recipients, click on the To: button and choose from either the Global Address List, or your Contacts list. 3. Forwarding A Message Open the message. From the Menu bar, select Actions/Forward. Or, click on the Forward icon on the tool bar. This will open a New Message form. Choose the recipients you want to forward the message to. Note: Attachments DO get forwarded. 4. Printing A Message Open the message, and from the Menu Bar, select File/Print, or from the tool bar click on the Print icon. 5. Replying To A Sender Open the message, from the Menu Bar select Actions/Reply to Sender, or click on the Reply icon on the tool bar. This will open a new message with the senders address already in the To: field. 6. Replying To All Open the message, from the Menu Bar select Actions/Reply to All, or click on the Reply To All icon on the tool bar. Note: Attachments do not get sent on replies. 7. Saving Attachments With the message open, click once on the attachment. From the Menu Bar, select File/Save As: Enter the destination and file name. 8. Inserting Attachments Compose or open a new message. From the Menu Bar select Insert. Select the appropriate attachment. 9. Deleting a Message Highlight the message, from the Menu Bar select Edit/Delete, or from the Tool Bar click on the Delete icon. HOW TO'S 10. Sending From Word/Excel Open the Word/Excel document you want to send. From the Menu Bar, select File/Send to. Choose Mail Recipient. This will open a new mail message with the word/excel document already attached. Click on the To: button to choose the recipients. 11. Posting To A Folder Highlight the Folder you want to post to. From the Menu Bar select File/New/Post in This Folder. This will open a new message form. Public folders will have access permissions set in accordance with company policy. 12. Autoreply Autoreply will automatically reply to a sender if you are out of the office. >From the Menu Bar, select Tools/Out of Office Assistant. Create the message you would like to have sent. You also have the option of adding a rule to move or forward incoming messages. 13. Autolookup Outlook uses Autolookup to resolve names to email addresses. In the To: field, type the last name of the person you are mailing to. If that person exists in either our Global Address List or your personal address list, Outlook will resolve the name to an address and it will appear underlined or ask you to pick a more specific name. 14. Autosignature Autosignatures show up at the bottom of each message you create. You are required to create an autosignature when using company email. From the Menu Bar, select Tools/Options, click on the "Mail Format" tab, and click on the "Signature Picker" button. Create the text with your full name, title, the company's address and phone number, and your email address. Check the box to Add This Signature to every email. 15. Personal Folders Personal Folders allow you to store mail and attachments on your own hard drive rather than the server. PST Storage is forbidden for work related material, and is not suggested for personal material either. Personal Folders stored on your local hard drive will not be backed up. If your Personal Folder increases in size beyond 2 gigabytes, it will most likely become unstable and inaccessible. IT recommends that you keep all Outlook/Exchange data in your Mailbox. 16. How To Change Views You can customize your inbox by defining views. From the Menu Bar, select View/Current view. Choose your preferred view from the list. You can also define views by selecting View/DefineViews and modifying the view to your preference. 17. Using Rules Wizard The Rules Wizard allows you to define a set of rules to help organize your mail. You can have messages from one person always forwarded to a specific folder, or copied to another person. From the Menu Bar, choose Tools/Rules Wizard. Select Add Rule, and specify the requirements of the rule. Depending on the conditions you set, Outlook will notify you if the rule is server-side or client-side. Be aware that in order for client-side rules to be active, Outlook must be running. 18. Contacts The Contacts area is used to store addresses for contacts and people outside the company. Simply click on the Contacts icon in the folder list. To create a new entry, select File/New/Contact. Type the display name as you prefer and enter the email address. Make sure that your Contact folder is seen as an address book: right click on the Contacts icon, select "Properties" and then click on the "Outlook Address Book Tab" and make sure that the box next to "Show this folder as an Address Book" is checked. 19. Tasks Tasks allows you to create a tasks list of "things to do". You can manage tasks by assigning a task to another person, Outlook will add that task to the person's own task list. Project Managers will be responsible for creating and maintaining the individual Project Task List 20. Journal The Journal is a timeline schedule that can be used to keep track of time charged to specific projects, paths to files, and can be configured to automatically record task requests and responses. The Journal is disabled by default in Outlook2000. Be careful with this part of Outlook, because it can take up space that's measured against your mailbox limits, if you have any. 21. AutoArchive The default settings for autoarchiving are Calendar (6 months), Tasks (6 months), Journal (6 months), Sent Items (2 months) and Deleted Items (2 months). Archiving can be set up on any other folders by first selecting from the Menu Bar Tools/Options/Other/AutoArchive. Then at the folder level, highlight the individual folder and select File/Properties/AutoArchive. 22. Calendar Calendar allows you to create individual appointments and also to make meeting requests. Calendar will show availability for the individuals that you invite to meetings, and will send an invitation to the required attendees, which they can respond to. Notifications can be set to remind you of meeting and appointments. It is strongly recommended that all employees use this function to schedule meetings. Click once on the Calendar icon on the Outlook toolbar. The calendar for that day will be shown. To schedule a meeting, select Actions/New Meeting Request. Choose the required attendees by clicking on the To: button and adding their names under Required Attendees. Then select the Attendee Availability tab. You can either choose a meeting time, and Calendar will show whether the required attendees are available, or Autopick, which will pick the next time that all attendees are available. Once a meeting time has been established, select the Send button. Outlook will send a meeting request to each of the required attendees. REQUIRED FOR PROJECT MANAGEMENT Each project will be assigned an email account. Any correspondence pertaining to that project will be copied to the project email account. Each person with permissions to the project email account (as determined by the Project Manager) will also be required to open the project email account as well as their own. At the termination of the Project, as determined by the Project Manager, the email account will be archived. Adding A Mailbox To Outlook >From the Menu Bar, select Tools/Services. Make sure that Microsoft Exchange Server is highlighted, and click on the Properties button. Choose the Advanced tab. Under Open These Additional Mailboxes, click on Add and type in the project name. Click on OK. You will see the mailbox appear under your Folder List. Take care. Mike This email was sent from my, iBarstool. ----- Original Message ----- From: romance's prince To: Blind-Computing@jaws-users.com Sent: Sunday, December 30, 2012 3:46 AM Subject: [Blind-Computing] outlook 2003 hello friends please, can I find any tutorials or tips help me to use outlook-2003 with jaws v11.756? another point, is any solution let me use outlook express with ms-word in mail merge? many thanks For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/ For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/
