At the very least, one could, once and for all, until revoked, make a
'standing deputy list statement' for the record.
like

The internet, <date>

In case I cannot attend a meeting:
I designate X to be my deputy
if X is not available or already represent someone else, I designate Y
if Y is not available or already represent someone else, I designate Z

This list is valid until the end of my term, or until I revoke it.

<signed>

Norbert

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