Hello,
find attached the meeting minutes from the BoD meeting on June 13th.
This message is to be archived by the BoD and its deputies.
Florian
The Document Foundation
Board of Directors Meeting
Call Minutes
Date: Wednesday, June 13th, 2012
Location: Phone conference room
Keeper of the minutes: Olivier Hallot (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)
Attending: Caolán McNamara (Board of Directors), Olivier Hallot (Board
of Directors), Florian Effenberger (Chairman of the Board), Michael
Meeks (Board of Directors), Thorsten Behrens (Deputy Chairman of the
Board), Charles Schulz (Board of Directors)
Deputies: Björn Michaelsen (Deputy of the Board) representing Italo
Vignoli (Board of Directors)
Others: Norbert Thiebaud, Drew Jensen, Andreas Mantke
Chairman of the Board and Deputy Chairman are in the call. One of them
is required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
with deputies.
In order to be quorate, the call needs to have 1/2 of the Board of
Directors members, which gives 4.
A total of 7 Board of Directors members are attending the call.
The invitation to the call has been in time, fulfilling all formal
requirements.
The call is quorate.
From now on, a quorum can be reached with a simple majority of 4 votes.
1) Investment for Capital stock: 2 options, one not so secure the second
as "traditional/conservative" savings account (rates at 1,4% per year).
Request: Put the capital stock in a savings account.
Result of vote: 7 approvals, 0 neutral, 0 disapprovals
Decision: The request has been accepted.
2) OASIS membership. Fee USD 1100,00 per year, for NGOs/non-for-Profit
organizations
Request: Become member of OASIS for 1100 USD per year.
Result of vote: 7 approvals, 0 neutral, 0 disapprovals
Decision: The request has been accepted.
3) German Foundations Association meeting. Proposal for 500 € for Mike
Schnagl to attend the meeting.
Request: Spend up to 500 € for Mike Schinagl attending the German
Foundations Association meeting.
Result of vote: 7 approvals, 0 neutral, 0 disapprovals
Decision: The request has been accepted.
4) Google YouTube and LibreOffice: YouTube has special offers for
non-for-profit organizations and there is a possibility to get the
LibreOffice channel for TDF. Andrew Jensen explained the issues and the
paperwork to be carried and will get back with more details.
5) FreeDesktop Bugzilla optimization service: BZ is underperforming and
hitting development. Need better tunning as well as improvements such as
OpenID and more. Estimated cost of 5.000 € for high-level consulting in
BZ, to be carried by FDT specialists.
Request: Spend up to 5.000 € for bugzilla optimization.
Result of vote: 7 approvals, 0 neutral, 0 disapprovals
Decision: The request has been accepted.
Discussion: While spending for IT services, consider spendings in
improving the portal for LO and TDF: better usability.
6) Travel Expenses for Jean Weber at OSCON: Proposal for funding up to
2.000 USD covering part of ticket and hotel.
Request: Fund up to 2.000 USD for Jean Weber's trip to OSCON.
Result of vote: 7 approvals, 0 neutral, 0 disapprovals
Decision: The request has been accepted.
Discussion: TDF must have a travel budget to bound expenses, otherwise
any travel is important and we can loose control of the expenses with
severe consequences.
7) Update on membership lists: Our public web pages and our internal
member mailing list need the actual members names, which is not updated
since long time in our TDF portal/ML. MC to provide the latest list and
figures.
Meeting minutes approved:
Olivier Hallot, Keeper of the minutes
Florian Effenberger, Session chair
--
Florian Effenberger, Chairman of the Board
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint
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