The Document Foundation Board of Directors Meeting 2021-08-27 Meeting Minutes
Date: 2021-08-27 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Franklin Weng (left earlier), Cor Nouws, Emiliano Vavassori, Thorsten Behrens (joined later) Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Marina Latini Membership Committee Deputies - Team - Stephan Ficht, Sophie Gautier, Florian Effenberger, Italo Vignoli, Guilhem Moulin Community - Mike Schinagl Representation: Nicolas for Michael, Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:01 Berlin time. Public Part 1. Q&A: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. + any questions? (Lothar) 2. Inform: 1 month to LibOCon 2021 - Status (Florian/Team, all 5min) Rationale: Get information about status and where help from board is needed Conference: Thursday, September 23-Saturday, September 25 Schedule: https://events.documentfoundation.org/libocon2021/schedule/ Internal meetings: Monday, September 27, 1200-1500 Berlin time, board+MC+team Tuesday, September 28, 1200-1500 Berlin time, board only + all looks quite well so far (Florian) + schedule ist public + meetigs are scheduled Sept 26 and 27 + sponsorship is going well + merch, recording prepared + some tech questions (Italo) + hybrid conf in Hamburg (Lothar) + perhaps can do it to go to Hamburg - we have Collabora, allotropia, LPI and maybe CarboneIO as sponsors - schedule is finalized and published - speakers are invited to upload their talks - waiting for LPI logo to send the template to speakers - merchandise at Freewear shop is online - Freewear has the list of T-shirt to be sent out for Board, speakers and team (25 in total) - registration form is online, communication about it done on all channels - we have currently 7 volunteers for moderation - material for videos recording has been ordered and sent - sponsors will also have private rooms, provided by TDF, managed by sponsors What is left for now: - we have to decide how we proceed for YouTube - we have to organize the training session for moderators - we have to test the streaming and recording - Italo will do a blog post summarizing the info - finalizing agenda for the internal meetings - app for conference is working in progress, will be done for the conference 3. Plan: How to handle next pre-scheduled board meeting at 10th of September(Lothar, all 5 min) Rationale: Lothar will be not available from 1st to 16th of September (incl) + Lothar will not be able to participate + suggests to have the meeting + fine for Franklin -> meeting will take place on September 10 + Cor might not make it either Public meeting ends at 13:09 Berlin time. Private Part Marina Latini and Mike Schinagl stay in the call 4. Discussion, Q&A: Conflict of Interest Policy for MC and Board (Marina, all 25 minutes) Rationale: Board information about MC CoI policy text, status of legal proofread, adaption to the board Reason why in private: Discussion about a legal text Marina Latini and Michael Schinagl leave the call 5. Inform: Status 2nd round legal advisor questions - (Florian, Lothar all 5min) Rationale: Florian delivered statements, what/when is next Reason why in private: Confidential items for advice, preliminary discussion of offerings Private meeting ends at 14:01 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint
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