Work on organization - Allow people take the lead for tasks, areas, or activity's - Provide the list of leads to all other leads and volunteers, so they can work together with out being forced to deal with one bottle neck, that may or may not respond to calls or emails. - All these leads and the tasks areas they are leading need to be listed on any web site, flier, and meeting notes. That way if others are trying to reach some one they are not reduced to calling the one and only phone number that is listed on all BVARC docs, webs site that always goes to voice mail. - If you are a lead, have a plan, with back ups, of what ever you are leading. - Some examples of bad past planning - Planning meetings being moved around all the time and as there was no list of volunteers, people were left off the meeting invites - PA system arrives 2 hours after start of event. - 2nd day of the event and people still asking how to pay for their tables that should have been paid for before they even allowed to setup - The event was over but the lead of the tear down group spent over 90 minutes on the phone trying to find out what needed to be done. Due to this several volunteers gave up and went home. Once breakdown did start the instructions were unclear and not complete. As a result to many tables were broken down and put away, had to be set up again.
Just my take on things, do with it what you wnat. Rudy Ackerman KF5QYG On Wednesday, May 15, 2024 at 03:00:26 PM CDT, Richard Bonica via BVARC <bvarc@bvarc.org> wrote: To All,,,I was thinking about field day just now. I asked myself "Why do you do field day?" Well, that voice in my head answered back... "You are there to be with people that have a common goal and to show your skills." Next question - "What are my goals?"Again - "I want to test our skills as Emergency communicators. The level of success is measured by how many contacts, and who I show it to." That was followed by "When I am done, who will care?"That answer was -- "That is why I am inviting Schools and Government to see and hopefully get them involved in the hobby and leave a positive spot in the history of radio" That kind of refocused a few thoughts I have been talking about to people and realized that I am on the right path, just that everyone words it differently. We have the contest guy - they want pointsWe have the social guys - they want to be with their kind andWe have the guy who - let me show them what I can do. With those thoughts in mind, I propose the following1) bring the GOTA station to the main area - maybe in what I call the Fish Tank or the main entrance2) make the conference are the class room3) have people to volunteer to bring Home Brew items to display on entrance4) have a 1 hr block for people to describe their Home Brew5) We have someone designated as the "Youth Mentor" -- This person would be dedicated to welcoming youth that come and maybe introduce them to members and eventually become a point of contact for them6) We have a 1hr block for those who do our "Engineering" and make sure things work, take credit for their work and describe a bit of what they do.7) Also have a 1 hr block for Q&A and let our group share knowledge on the question or even maybe have a lookup on web time. With those steps, I hope people see what we do better and give others that are behind the scene a chance to thump their chest..Heck, maybe even Daphne and team can talk about cooking for a large group .. Maybe???? I plan on bringing a projector to shine on the wall, so we can all see what is going on on a computer that will be stationed in the main area too. Now with that said -- does anyone have any thoughts? (BE NICE!!!! I know there is a guy watching this reflector. ) And please do not hold back anything, I want this year to be the year of BVARC. And if you have thoughts about what Field day is, please let me know - let's try to see where that fits in too. -- Richard BonicaC: 281.935.7222 Email: kg5...@gmail.com Freq: 147.000 - DMR - Digital Mobile CERT, CST, EST, WEB EOC, HSEEP, FEMA PD, Wilderness First Aid, CPR, Extra Ameture Radio ________________________________________________ Brazos Valley Amateur Radio Club BVARC mailing list BVARC@bvarc.org http://mail.bvarc.org/mailman/listinfo/bvarc_bvarc.org Publicly available archives are available here: https://www.mail-archive.com/bvarc@bvarc.org/
________________________________________________ Brazos Valley Amateur Radio Club BVARC mailing list BVARC@bvarc.org http://mail.bvarc.org/mailman/listinfo/bvarc_bvarc.org Publicly available archives are available here: https://www.mail-archive.com/bvarc@bvarc.org/