We use Box (officially) and Google Drive (unofficially) at the Getty.
Box has file size and overall account limitations that GDrive doesn't. I
would recommend similar solutions over setting up a private SFTP server
and asking partners to download client software to get to your files.
Also, both systems have solid APIs that your developers may use to
automate file management if necessary.
If the number and volume of shared files increase beyond manageable
limits you may want to put your research data in a repository system
with a search index, unless you have that already but only for internal
use and you are setting up a mirror with transient, disposable copies.
Stefano
On 1/15/20 10:06 AM, Elizabeth Leonard wrote:
I am delighted to have all of these options, thanks! I really like the Globus
option but knowing about the others will be very helpful!
Elizabeth Leonard
973-761-9445
-----Original Message-----
From: Code for Libraries <CODE4LIB@LISTS.CLIR.ORG> On Behalf Of Merrill, Alex
Sent: Wednesday, January 15, 2020 12:58 PM
To: CODE4LIB@LISTS.CLIR.ORG
Subject: Re: [CODE4LIB] file sharing/transfer
I just want to make sure I am understanding the question. when you say file
sharing/transfer do you mean):
1.) File transmission software like cyberduck or (as Mike Kastellec just
suggested something Like Globus -- which looks pretty awesome!)
2.) Or an electronic lab notebook for shared experimentation and research like
https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flabarchives.com&data=01%7C01%7Celizabeth.leonard%40SHU.EDU%7Cf5d9d1ced7314d695d6908d799e48794%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=iLEs4ZpeQXh%2FNwRf3BiNM83BpLFwk%2F%2Bfq%2FdUpMVCa%2Fk%3D&reserved=0
3.) Or the storage infrastructure cyberduck/Globus/FileZilla would connect to?
a.)Backblaze, Onedrive, university hosted SFTP site, etc....
(it seems like you mean 1, but I want to be sure and I already wrote out the
rest of the email so there you go :)
If you are looking for file sharing/transmission software (1)
Cyberduck is great -- we use it to connect to our backblaze b2 accounts and
manage a decent amount of digital collections data and has a good number of
integrations that can help to connect to a large number of cloud providers and
as well
Filezilla and WinSCP are also good and have similar feature sets to Cyberduck.
If you are looking for a an ELN(2) Harvard put together a good resource comparing a number
of them here:
https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdatamanagement.hms.harvard.edu%2Felectronic-lab-notebooks&data=01%7C01%7Celizabeth.leonard%40SHU.EDU%7Cf5d9d1ced7314d695d6908d799e48794%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=kSh03EkTM6o7QTq%2Fy5YZA7esAM5HsIdtatnNqHNARJU%3D&reserved=0
If you mean file storage infrastructure (3)
Your organization probably has pretty strict rules about where your researchers can
place/share any non-public data (HIPPA, FERPA, PII, etc..) and would have guidelines for
others types of data -- I know ours does
(https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fits.wsu.edu%2Fdocuments%2F2018%2F06%2Fwsu-cloud-acceptable-use-matrix.pdf%2F&data=01%7C01%7Celizabeth.leonard%40SHU.EDU%7Cf5d9d1ced7314d695d6908d799e48794%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=Q33W3zggaAHKJG9AkhhTV4H3OJ3NEWYMcRin2iUnYEU%3D&reserved=0
). I would look to your central IT department to see if they have any agreements for
cloud providers for the specific type of data you are thinking might be included. In the
past, at least from my most recent experience, most cloud providers need a separate
agreement above the most basic OneDrive, box.com agreement and comes at a higher price.
AM
-----Original Message-----
From: Code for Libraries [mailto:CODE4LIB@LISTS.CLIR.ORG] On Behalf Of
Elizabeth Leonard
Sent: Wednesday, January 15, 2020 9:15 AM
To: CODE4LIB@LISTS.CLIR.ORG
Subject: Re: [CODE4LIB] file sharing/transfer
Possibly both- this is a bit of a thought experiment. I'd like to know what's
out there to be able to help learn enough to advise and support our faculty.
Elizabeth Leonard
973-761-9445
-----Original Message-----
From: Code for Libraries <CODE4LIB@LISTS.CLIR.ORG> On Behalf Of Goben, Abigail H
Sent: Wednesday, January 15, 2020 12:06 PM
To: CODE4LIB@LISTS.CLIR.ORG
Subject: Re: [CODE4LIB] file sharing/transfer
Could you clarify the level of security you're dealing with? Is this where you
need HIPAA compliance? PHI? Sensitive personal information?
--
Abigail H. Goben, MLS
ago...@uic.edu
-----Original Message-----
From: Code for Libraries <CODE4LIB@LISTS.CLIR.ORG> On Behalf Of Elizabeth
Leonard
Sent: Wednesday, January 15, 2020 11:03 AM
To: CODE4LIB@LISTS.CLIR.ORG
Subject: [CODE4LIB] file sharing/transfer
Hi all:
Let say your faculty have research files that they want to securely share with
researchers at another academic institutions (say, on another continent).
What are secure ways that they can do this? An example I've heard of is
Cyberduck- anything else?
We are hoping for reasonably priced solutions (I know... secure, reasonably
priced, and effective... can't have all of them- but hoping anyway).
Thanks!
Elizabeth Leonard
Assistant Dean, Information Technologies and Collections Services Seton Hall
University
400 South Orange Avenue
South Orange, NJ 07079
973-761-9445
Preferred pronouns: She, her, hers
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--
Stefano Cossu
Software Architect
J. Paul Getty Trust
