>Tom's answer was witty, but it ignores some concerns. That was a very serious answer (though I never object to being called witty).
>If the organization holds a lot of meetings, then this means shoving said >sheet of paper into an ever-expanding folder in a drawer somewhere. Paper is cheap. Folders are cheap. File cabinets are cheap. You should have a document retention policy that discards the old so a fixed number of file cabinets will suffice. >Somebody has to decide on a quick retrieval system and enforce it. Simple chronological. The date of any meeting can typically be retrived by your calendering system. In my office we maintain a daily diary. The only major decision is whether to add paper at the front or the back of the stack. I prefer front, most people put it at the back. Depending on the number of meetings you have yearly or monthly folders. Each year begins with the oldest folder(s) getting discarded. >What happens when the paper is misfiled? You curse and shuffle through the stack. >When I try to maintain paper records, I am always shocked at how >frequently I misfile things. That is a personal fault, don't blame the file folder. P.S. How do you prove that your electronic record of the meeting has not been tampered with? ************************************************************************* ** List info, subscription management, list rules, archives, privacy ** ** policy, calmness, a member map, and more at http://www.cguys.org/ ** *************************************************************************
