We have the same challenge. We are exploring installing Kisi that allows the issuing of temporary access. We are also setting up Hubspot Sequencing to inform/remind the booker about how to use the space in an automated fashion so we have consistency in our processes, plus it frees us up to focus on our community/growth. The sequence covers stuff like - How to Accessing The Space, What are the House Rules, How to execute Health and Safety, Organiser Responsibility and Liability, how to engage with other coworkers, how to clean up after your event, how to access refreshments, How to shut the space down if they are the last people leaving.
Our objective is to make the process efficient, but also safe for other coworkers and ensure belongings in the workspace are safe - Safety/Security is challenging because if we have an event in the evening, then we must leave the front door unlocked as it is a fire exit. This means that we are at risk of someone walking-in from the street (we are street front) and picking up something of value and walking out - in saying that, every member has insurance, so do we, and there are security cameras outside our entrance - which I believe drives positive behaviour on the streets. I hope the above helps. Kisi - https://www.getkisi.com/ Hubspot Sequencing - https://knowledge.hubspot.com/articles/kcs_article/sequences/use-sequences Adnan johnsoncorner.nz On Tuesday, December 11, 2018 at 7:54:21 PM UTC+13, Aloma Loren wrote: > > What are your rules about people having non-members in the space after > hours? > > When a member is having an event in the conference room and people show up > late and the door is locked they end up knocking and bothering other > members who then aren't sure if they should let them in etc? > > Any great ways to handle this? A sign on the door for after hours that > they need to call whoever they are meeting? Making sure members know they > need to meet their guests and not rely on other members to let them in? > > Ideas? > > Also, I would love any recommendations on key code systems that allow for > individual codes. The door we have currently only has one code that > everyone uses that we change periodically. I know it's not the best but > it's worked ok so far. I would prefer better security though and the > ability to disable codes,etc. > > -- You received this message because you are subscribed to the Google Groups "Coworking" group. To unsubscribe from this group and stop receiving emails from it, send an email to coworking+unsubscr...@googlegroups.com. For more options, visit https://groups.google.com/d/optout.
