Hi Abhijith (2023.08.21_16:23:09_+0000) Added my own edits, and re-generated from current git with current exchange rates:
USD -47,145.39 assets:SPI USD 222,745.17 expenses USD 818.14 covid USD 36.09 N95_mask USD 60.16 sanitizers USD 721.89 testing_kit USD 10,888.51 equipment USD 6,436.85 a/v_and_network USD 421.10 purchase USD 6,015.75 rental USD 3,609.45 import_tax USD 842.21 leased_line USD 5,414.18 fees USD 1,804.73 SPI USD 3,609.45 bank USD 2,887.56 incidentals USD 1,203.15 local_team USD 842.21 misc USD 120.32 childcare USD 601.58 printing USD 120.32 tea_bar USD 16,663.63 social USD 2,406.30 after_party(barbecue) USD 842.21 cheese_n_wine USD 601.58 liquor_license USD 240.63 purchases USD 8,602.52 conference_dinner USD 4,511.81 catering USD 902.36 travel USD 3,188.35 venue USD 4,812.60 day trip USD 9,637.23 swag:merchandise USD 65,090.43 travel USD 56,891.92 bursary USD 10,614.77 diversity USD 46,277.15 general USD 8,198.51 team USD 1,335.91 dc24 USD 2,770.77 debconf-ctte USD 1,484.34 registration USD 2,607.49 video USD 109,300.13 venue USD 19,630.60 debcamp USD 13,028.91 food_accomodation USD 6,601.69 halls USD 89,669.53 debconf USD 73,855.33 food_accomodation USD 15,332.95 halls USD 481.26 lawn_roof USD -175,599.78 income USD -3,549.29 meals USD -9,180.04 registration USD -162,870.45 sponsors USD -13,234.65 bronze USD -40,522.10 gold USD -59,255.15 platinum USD -47,716.94 silver USD -2,141.61 supporter -------------------- 0 Based on: https://salsa.debian.org/debconf-team/public/data/dc23/-/blob/22232e580d765424e718fde98e5c6f0b646629cc/budget/budget.ledger We are projecting a loss of 47k USD. Since last budget: expenses: overall only a small bump, but lots of reorganization within. expenses:covid: unmodified expenses:equipment: reorganized: network and video were merged. Total hasn't moved much. expenses:fees: bumped: paying into India is proving more expensive than Kosovo. expenses:incidentals: unmodified expenses:local_team: bumped: out of town team will be visiting before debconf and need accommodation. expenses:misc: bumped: printing some banners for the venue expenses:social: broke down into more detail, small bump in conference dinner. expenses:swag: bumped: Adding some more swag, and providing for 400 attendees instead of 300. 21 USD/attendee expenses:travel: Overall unchanged, but reorganized expenses:travel:bursary: bumped: with unused core team budget expenses:travel:team: reduced: We significantly over-budgeted core team travel in the first budget. 20k USD -> 8k expenses:venue: reduced: We reduced our room-night capacity by the maximum 10%, that the venue would let us, 1 month before the event. We think it's pretty close to accurate, now. There should be further reductions from self-paying attendees consuming room-nights, but this isn't significant to the budget. We also added a marquee to allow serving food outside. income: income:sponsors: reduced: There has been a few recent sponsorship signups, but we're still below the target we set. income:meals: increased: We didn't budget for this at all, before. The projected income there for meals and registration is based on payments made so far. There's another USD 15k of outstanding invoices, but it's hard to know if these attendees will come or not, so we're not counting on it. income:registration: increased: to current payments. Stefano -- Stefano Rivera http://tumbleweed.org.za/ +1 415 683 3272