Hi Gunnar, No worries about not accepting as suggested.
I should have better understood that this was a new policy and that you were looking for incremental changes at most. Context in my part is I plan and manage corporate conferences as my day job, so the language I lean on at times might seem overly formal / rigid or not in alignment with the tone of DebConf. Also totally get what a pain it would be to reconcile what I wrote! My bad. Hope to still contribute where I can :) James On Mon, Jan 26, 2026 at 1:03 PM Gunnar Wolf <[email protected]> wrote: > Hello James, > > James Medeiros dijo [Mon, Jan 26, 2026 at 11:43:50AM -0500]: > >Hi all, > > > >For team review and consideration, I took a stab at updating the policy. > > > >I didn't intend to rewrite, but wanted to address the following: > >- Shift focus from pandemic; to public health best practices / > transmission > >of illness more broadly. > >- Emphasized collective responsibility of the community and a lens on > those > >who may be more vulnerable. > > Uff.. I do thank you for the initiative. However, making sense from the > volume of changes between both documents is a bit hard — personally, I > don't want to check if every item contained in one version is contained in > the second, and make a weighed semantic comparison between them. The way > your version is presented is akin to comparing two documents of completely > different sources 🙁 > > >I'm unclear on whether the following still applies from a conference > >planning / policy perspective (highlighted in yellow) > >- re: Changing individuals' accommodations due to illness > >- Reimbursement for cancellations or travel bursaries due to illness. > >- Expectation that the conference team is notified of illness and that > >hotel / venue staff are informed > >- Conference reg desk provide surgical masks / N-95s > > Yes, we are indroducing this document for the first time ever, and we > thought those were important points to include, to reassure potential > attendees. And we mean to really reassure attendees on this — no “at the > organiser's discretion” that can be read as “oh, we ended up deciding not > to refund you, that was our distcretion after all”. > > >*Suggested revisions below* and I've *attached a PDF with differences* > from > >the policy as written. > > Greetings, > > – Gunnar. >
