DRAFT of podling report

Mirko Kämpf Sun, 05 Nov 2023 11:20:57 -0800

Hey Apache Training community

here <https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports>
is the draft for our Nov-2023 podling report.

For convenience, here is a copy of it.
Please comment on it via email,

I'll update the draft tomorrow evening
and then I will submit the report.

Cheers,
Mirko

November 2023

*Training
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#training>*

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various
Apache and non-Apache target projects.

Training has been incubating since 2019-02-21.

In June 2023, we started adjusting the project goals.
Besides a pure focus on content creation tools we have identified the need
for two additional aspects:

(1) For ASF processes some documentation exists, e.g.
https://community.apache.org/contributor-ladder,
but the ASF member journey is still a challenge for many new members,
especially those with less coding experience.

As a solution it has been suggested to provide training material for the
following problems:
* You've just graduated to a TLP. What are the challenges you will now face?
* New committer onboarding
* New PMC member onboarding
* New PMC Chair onboarding
* New board member onboarding

(2) Creation of some general recommendations/guidelines for:
* managing/validation of training material contributions of arbitrary ASF
projects has been propsed.

*We expand our focus now on the following aspects:*

*We have to work on strategies to increase the** participation and the
visibility of the project and its goals. *

*Besides requests** for contributions from individual contributors** from
other Apache projects we want to show what the Apache Training project can
offer to those projects**.*

*We should build on the assumption that synergy and network effects can
help us to increase the community around training and skill management
topics. *

*Three most important unfinished issues to address before graduating:*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#three-most-important-unfinished-issues-to-address-before-graduating>

1. Improve the community participation (other Apache projects should
actively be linked to this project, since they "have the content")
2. *(Re)define the short-, mid-, and long-term goals of the project.*
3. *Select an approach to handle non coding / non document related tasks
(e.g., community related activities on events)*
4. *Create a strategy how this projects contributes to or is supported
by other Apache projects*
5. Create a tutorial on how the tools provided by this project can be
used to create own content
6. Review current policies around contribution review and releases to
find a pragmatic compromise

*Are there any issues that the IPMC or ASF Board need to be aware of?*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#are-there-any-issues-that-the-ipmc-or-asf-board-need-to-be-aware-of>

The Training Project needs more contribution from other Apache projects,
hence a clear communication strategy for interlinking existing projects
with the Apache Training project is needed.

We need feedback from other Apache projects on the presentations and
trainings developed till now.

*In order to improve this collaboration we suggest to investigate the
status of other project’s documentation in a systematic approach,
especially with an eye on available training related material.*

*How has the community developed since the last report?*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#how-has-the-community-developed-since-the-last-report>

*Initial connection to Apache Wayang has been established.We started
working on a joint proposal for the Apache Conference in 2024 in
Bratislava.*

Eric Tessenow joined our discussions and kicked off a contribution of new
"ASF onboarding material".

*How has the project developed since the last report?*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#how-has-the-project-developed-since-the-last-report>

A review regarding the options for using LLMs has been done.

The repository inspection tool has been improved in such a way, that a
"compatible usage of a publicly hosted LLM" is possible and in line with
the ASF guidelines.

Communication with a first "partner project" seems to be successful.
We will continue with this kind of cross-project collaboration.

*How would you assess the podling's maturity?*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#how-would-you-assess-the-podlings-maturity>

There are currently some issues with this podling that we are working to
address, we believe that the issues are not yet critical and can be turned
around from within the community but want to make the board aware of this
early on.

- Initial setup oft he project’s structure:

*Goals and strategy needs refinement. We plan an online session for this,
in December 2023 *
- Working towards first release:

*What type of artefacts to release is not clear, due to unclear goals and
strategy. *
- Community building:

*The community exists of a very small number of people but is more or less
invisible, as of today (April 2023). Activation of more people requires
clear goals, and also a stage to kick-off communication. We plan to be
present in events, such as CLT2024 and the ASF conference in Bratislava. *
- Nearing graduation: *Currently, we are far away from graduation.*

*When were the last committers or PPMC members elected?*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#when-were-the-last-committers-or-ppmc-members-elected>

November 2020

*Have your mentors been helpful and responsive?*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#have-your-mentors-been-helpful-and-responsive>

Mentors have been responsive and helpful when reached out to.

*Is the PPMC managing the podling's brand / trademarks?*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#is-the-ppmc-managing-the-podlings-brand--trademarks>

The name search process has not yet been started, as there is still time to
do that if and when graduation draws nearer.

The PPMC is actively monitoring usage of the Podlings current name on other
sites.

The Podling is not directly affiliating with any sponsors donating content
and presenting an independent image on the webpage.

*Signed-off-by:*
<https://cwiki.apache.org/confluence/display/TRAINING/Podling+Reports#signed-off-by>

DRAFT of podling report

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