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https://issues.apache.org/jira/browse/WHIMSY-414?page=com.atlassian.jira.plugin.system.issuetabpanels:all-tabpanel
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Craig L Russell updated WHIMSY-414:
-----------------------------------
Description:
During review of project board reports, directors encounter projects that seem
to be in decline. In order to determine whether the PMC is healthy enough for
proper oversight, the board requests a roll call and assigns an action item to
a director.
To start the roll call, a director goes to the Whimsy roster page for the PMC,
and clicks "send roll call". Director writes out an explanation of any
specific board concerns, which is then sent out along with a boilerplate
explanation of the roll call process, along with a "reply by this date to roll
call here" link.
PMC members click the link (which auth's them), fill out short form, and click
submit. The board really needs to know the "how engaged are you" detail, and
we could also have an extra comments field where PMC members might add extra
data.
Every submission results in a commit (by Whimsy) into a private repository
(visible to Members and Officers) as well as an email to board@ and
private@<project>. The repository should be easy to search by name by logged-in
users, e.g.
[https://svn.apache.org/repos/private/pmc/<project>/|https://svn.apache.org/repos/private/pmc/]roll-call/2024-04-01/<apache-id>.json.
PMC members should be allowed to save their responses in a specific roll call
request directory
PMC members should be allowed to review/read responses from their peers in any
of their svn project roll call directories
Members and Officers should be allowed to review/read responses from any of the
repositories
Other access should be disallowed
It's easy to track responses by Apache ID, and by date of response, as well as
have a simple read-only dashboard showing the outcome of each roll call,
assuming the right privileges.
PMC members could also see each others' responses in email.
Working example (you will be auth'd by your Apache ID):
[https://whimsy.apache.org/officers/surveys?survey=test-rollcall.json]
In this POC, commits go to foundation/officers/surveys.
was:
During review of project board reports, directors encounter projects that seem
to be in decline. In order to determine whether the PMC is healthy enough for
proper oversight, the board requests a roll call and assigns an action item to
a director.
To start the roll call, a director goes to the Whimsy roster page for the PMC,
and clicks "send roll call". Director writes out an explanation of any
specific board concerns, which is then sent out along with a boilerplate
explanation of the roll call process, along with a "reply by this date to roll
call here" link.
PMC members click the link (which auth's them), fill out short form, and click
submit. The board really needs to know the "how engaged are you" detail, and
we could also have an extra comments field where PMC members might add extra
data.
Every submission results in a commit (by Whimsy) into a private repository
(visible to Members and Officers) as well as an email to board@ and
private@<project>. The repository should be easy to search by name, e.g.
foundation/officers/roll-calls/<project>/roll-call-2024-04-01/<apache-id>.json.
PMC members should be allowed to save their responses in a specific roll call
request directory
PMC members should be allowed to review/read responses from their peers in any
of their svn project roll call directories
Members and Officers should be allowed to review/read responses from any of the
repositories
Other access should be disallowed
It's easy to track responses by Apache ID, and by date of response, as well as
have a simple read-only dashboard showing the outcome of each roll call,
assuming the right privileges.
PMC members could also see each others responses in email.
Working example (you will be auth'd by your Apache ID):
[https://whimsy.apache.org/officers/surveys?survey=test-rollcall.json]
In this POC, commits go to foundation/officers/surveys.
> Roll call tool to simplify PMC roll calls
> -----------------------------------------
>
> Key: WHIMSY-414
> URL: https://issues.apache.org/jira/browse/WHIMSY-414
> Project: Whimsy
> Issue Type: New Feature
> Components: Roster
> Reporter: Craig L Russell
> Priority: Major
>
> During review of project board reports, directors encounter projects that
> seem to be in decline. In order to determine whether the PMC is healthy
> enough for proper oversight, the board requests a roll call and assigns an
> action item to a director.
> To start the roll call, a director goes to the Whimsy roster page for the
> PMC, and clicks "send roll call". Director writes out an explanation of any
> specific board concerns, which is then sent out along with a boilerplate
> explanation of the roll call process, along with a "reply by this date to
> roll call here" link.
> PMC members click the link (which auth's them), fill out short form, and
> click submit. The board really needs to know the "how engaged are you"
> detail, and we could also have an extra comments field where PMC members
> might add extra data.
> Every submission results in a commit (by Whimsy) into a private repository
> (visible to Members and Officers) as well as an email to board@ and
> private@<project>. The repository should be easy to search by name by
> logged-in users, e.g.
> [https://svn.apache.org/repos/private/pmc/<project>/|https://svn.apache.org/repos/private/pmc/]roll-call/2024-04-01/<apache-id>.json.
>
>
> PMC members should be allowed to save their responses in a specific roll call
> request directory
> PMC members should be allowed to review/read responses from their peers in
> any of their svn project roll call directories
> Members and Officers should be allowed to review/read responses from any of
> the repositories
> Other access should be disallowed
> It's easy to track responses by Apache ID, and by date of response, as well
> as have a simple read-only dashboard showing the outcome of each roll call,
> assuming the right privileges.
> PMC members could also see each others' responses in email.
> Working example (you will be auth'd by your Apache ID):
> [https://whimsy.apache.org/officers/surveys?survey=test-rollcall.json]
> In this POC, commits go to foundation/officers/surveys.
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