Hi all, Thanks Michael, your set up a list of good points to keep in mind
On Sun, 20 Feb 2022 at 20:12, michael terner <terner...@gmail.com> wrote: > > - *Financial Involvement by OSGeo * > - Sharing the risk beyond providing advances > - Active *work* to help insure the financial health of the > conference > - Human being from OSGeo paid to oversee the process and > help/mentor LOCs > - It is OSGeo's largest fundraiser, and as such OSGeo should > actively invest in success (and share more of the risk) > > I fully agree, I think OSGeo should be the entity signing directly the contracts with all interested bodies in the conference > > - *Shared Systems* > - Call for papers and program submittal review > - Community voting > > since this year we have it https://talks.osgeo.org/ (thanks to SAC) > > - Registration > > we could do the same af talks installing pretix on our infrastructure (we, as Firenze LOC, didn't ask this because we need to use the PCO one) > > - Website platform/framework > - Conference Mobile App > > Using pretalx a good choice is to use https://github.com/EventFahrplan/EventFahrplan > > - Partnering/technical approach for online video, and archiving when > it is needed/required > - This can be a very large cost > > Venueless is really chip and strong enough to support hybrid conference. It is possible to send stream for most of the provider so venues can provide their own stream > > - Etc. > > > - *Sponsorship* > - Outreach to previous/recurring and global sponsors, including > maintaining "the list" of who to communicate with > - Coordination, and guidance to LOCs for recruiting new local > sponsors, and being introduced to global sponsors > > yes, this year we try to merge and clear few lists, we will provide a final one at the end of the conference > With these things covered, there is still *plenty *of work to be done and > unique value to add: > > - *Setting the vision* > - *Setting the program* > - *Promoting the conference to ensure strong attendance* > - The hosting region generally supplies the large majority of > attendees > - *Generating new in-region sponsors* > - *Coordinating with the OSGeo team* > - *Involvement with all the systems* > - The systems may be chosen, but it is the local team that develops > website content; identifies program tracks; *uses* the registration > system on a daily basis; etc. But, the team doesn't have to go through > the > effort and angst of selecting and, if necessary, paying for those > systems. > - *Recruiting and activating local volunteers to help make the > conference run and be successful* > > I suggest to add also Travel Grant too I believe this discussion has been very productive and it will be > interesting to see what the next steps are now that it appears that a > strong quorum has chimed in. > > MT > > -- ciao Luca www.lucadelu.org
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