Colleen, At Creighton we have addressed workflows differently for different types of collections. Our scholarly articles collection is mediated. Faculty send us their articles and the library completes the submission. But we do have other collections where the submission is done outside of the library. We work together with potential contributors to create the submission forms and define fields. But there are cases where that has been enough to get non-library submitters going.
So I would say our workflow depends a lot on the nature of the collection, who we are working with, and how we wish to allocate limited staffing resources. Curtis _____ Curtis Brundy Reference & Technology Librarian Reinert-Alumni Library Creighton University (402) 280-3369 [email protected] ---------------------------------------------------------------------- Message: 1 Date: Mon, 31 Jan 2011 19:31:09 +0000 From: "Greene, Colleen" <[email protected]> Subject: [Dspace-general] Your item submission workflow(s) To: DSpace General <[email protected]> Message-ID: <c96c4e2b.2468%[email protected]> Content-Type: text/plain; charset="windows-1252" Greetings, I?ve been working on a DSpace instance for my library and another archival entity on our campus. However, our new Director of Academic Technology (for the campus) has been consulting with me about the possibility of using DSpace as a campus IR. I am curious about what sort of workflow(s) some of you have in place for processing item record submissions from campus contributors ? specifically, how much metadata you ask your contributors to submit. While I have confidence that my librarian and archivist colleagues (who are already used to cataloging and metada) will buy-in to the idea that they need to complete as many Dublin Core element fields as possible, and as accurately as possible, when submitting items.... I do have some reservations that campus-wide contributors will buy-in to such a laborious process. -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? Thank you! Colleen -- Colleen Greene Systems Librarian Pollak Library, California State University Fullerton http://www.library.fullerton.edu Phone: 657-464-4011 Email: [email protected] Twitter: @colleengreene Greetings, -------------- next part -------------- An HTML attachment was scrubbed... ------------------------------ Message: 2 Date: Mon, 31 Jan 2011 14:57:44 -0500 From: "Platt, Alice" <[email protected]> Subject: Re: [Dspace-general] Your item submission workflow(s) To: "Greene, Colleen" <[email protected]>, DSpace General <[email protected]> Message-ID: <[email protected]> Content-Type: text/plain; charset="us-ascii" Hi Colleen, For our DSpace instance, I initially wanted to set up some sort of very simple submission interface that would ask only for the very basic information: title, date, author, and if previously published or presented, the citation information. However, resources at our university prevented this interface from ever getting set up, so we're basically operating on a "just e-mail it to me" system, where faculty submitting articles do just that - they e-mail it to me, and I upload to DSpace with the appropriate metadata. I do have one person who was excited about using the submission form, and so she fills in what she can (the obvious stuff) and I embellish/correct her metadata. I do believe it is a lot to ask of our non-librarian colleagues to fill in metadata fields; if they do it, most of it will need to be corrected anyway, since we do admittedly have some strict rules that no one else would think of (titles must be lower case letters, please!). Alice Platt Digital Initiatives Librarian Shapiro Library Southern New Hampshire University 2500 North River Rd Manchester, NH 03106 USA 603-668-2211 x 2156 Visit the SNHU Academic Archive at http://academicarchive.snhu.edu From: Greene, Colleen [mailto:[email protected]] Sent: Monday, January 31, 2011 2:31 PM To: DSpace General Subject: [Dspace-general] Your item submission workflow(s) Greetings, I've been working on a DSpace instance for my library and another archival entity on our campus. However, our new Director of Academic Technology (for the campus) has been consulting with me about the possibility of using DSpace as a campus IR. I am curious about what sort of workflow(s) some of you have in place for processing item record submissions from campus contributors - specifically, how much metadata you ask your contributors to submit. While I have confidence that my librarian and archivist colleagues (who are already used to cataloging and metada) will buy-in to the idea that they need to complete as many Dublin Core element fields as possible, and as accurately as possible, when submitting items.... I do have some reservations that campus-wide contributors will buy-in to such a laborious process. -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? Thank you! Colleen -- Colleen Greene Systems Librarian Pollak Library, California State University Fullerton http://www.library.fullerton.edu Phone: 657-464-4011 Email: [email protected] Twitter: @colleengreene Greetings, Please consider the environment before printing this e-mail. -------------- next part -------------- An HTML attachment was scrubbed... ------------------------------ Message: 3 Date: Mon, 31 Jan 2011 15:39:30 -0600 From: "Shreeves, Sarah L" <[email protected]> Subject: Re: [Dspace-general] Your item submission workflow(s) To: "Greene, Colleen" <[email protected]>, DSpace General <[email protected]> Message-ID: <[email protected]> Content-Type: text/plain; charset="us-ascii" In IDEALS, we require only the title, date, at least one subject keyword, and the broad type of publication. But I have to say from seeing the material uploaded over time that the majority of depositors provide far more information that that required and generally use many of the fields that we provide (actually an interesting question, we'll have to do a study of that!). We do not have catalogers or others fill in more metadata. Sarah -------------------------- Sarah L. Shreeves IDEALS Coordinator - http://www.ideals.illinois.edu Scholarly Commons Coordinator - http://www.library.illinois.edu/sc/ University of Illinois at Urbana-Champaign [email protected] 217-244-3877 From: Platt, Alice [mailto:[email protected]] Sent: Monday, January 31, 2011 1:58 PM To: Greene, Colleen; DSpace General Subject: Re: [Dspace-general] Your item submission workflow(s) Hi Colleen, For our DSpace instance, I initially wanted to set up some sort of very simple submission interface that would ask only for the very basic information: title, date, author, and if previously published or presented, the citation information. However, resources at our university prevented this interface from ever getting set up, so we're basically operating on a "just e-mail it to me" system, where faculty submitting articles do just that - they e-mail it to me, and I upload to DSpace with the appropriate metadata. I do have one person who was excited about using the submission form, and so she fills in what she can (the obvious stuff) and I embellish/correct her metadata. I do believe it is a lot to ask of our non-librarian colleagues to fill in metadata fields; if they do it, most of it will need to be corrected anyway, since we do admittedly have some strict rules that no one else would think of (titles must be lower case letters, please!). Alice Platt Digital Initiatives Librarian Shapiro Library Southern New Hampshire University 2500 North River Rd Manchester, NH 03106 USA 603-668-2211 x 2156 Visit the SNHU Academic Archive at http://academicarchive.snhu.edu From: Greene, Colleen [mailto:[email protected]] Sent: Monday, January 31, 2011 2:31 PM To: DSpace General Subject: [Dspace-general] Your item submission workflow(s) Greetings, I've been working on a DSpace instance for my library and another archival entity on our campus. However, our new Director of Academic Technology (for the campus) has been consulting with me about the possibility of using DSpace as a campus IR. I am curious about what sort of workflow(s) some of you have in place for processing item record submissions from campus contributors - specifically, how much metadata you ask your contributors to submit. While I have confidence that my librarian and archivist colleagues (who are already used to cataloging and metada) will buy-in to the idea that they need to complete as many Dublin Core element fields as possible, and as accurately as possible, when submitting items.... I do have some reservations that campus-wide contributors will buy-in to such a laborious process. -- Do you require all contributors (including faculty and students) to fill out the Dublin Core (or your preferred metadata) element fields? -- Or do you allow them to submit some sort of intermediary, or basic, set of fields, and then have someone else (a librarian, a reviewer, etc.) complete or correct the remaining element fields prior to processing the item submission? Thank you! Colleen -- Colleen Greene Systems Librarian Pollak Library, California State University Fullerton http://www.library.fullerton.edu Phone: 657-464-4011 Email: [email protected] Twitter: @colleengreene Greetings, Please consider the environment before printing this e-mail. -------------- next part -------------- An HTML attachment was scrubbed... ------------------------------ ------------------------------------------------------------------------ ------ Special Offer-- Download ArcSight Logger for FREE (a $49 USD value)! Finally, a world-class log management solution at an even better price-free! Download using promo code Free_Logger_4_Dev2Dev. Offer expires February 28th, so secure your free ArcSight Logger TODAY! http://p.sf.net/sfu/arcsight-sfd2d ------------------------------ _______________________________________________ Dspace-general mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/dspace-general End of Dspace-general Digest, Vol 13, Issue 26 ********************************************** ------------------------------------------------------------------------------ Special Offer-- Download ArcSight Logger for FREE (a $49 USD value)! Finally, a world-class log management solution at an even better price-free! Download using promo code Free_Logger_4_Dev2Dev. Offer expires February 28th, so secure your free ArcSight Logger TODAY! http://p.sf.net/sfu/arcsight-sfd2d _______________________________________________ Dspace-general mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/dspace-general
