Successful QSLing
de W2UP
1. If a DX station has a reputation for not returning cards or blaming
postal theft for non-QSLing, or has a long list of inane rules to
follow, don't waste your time or money. There will always be someone
else to work who doesn't make you jump through hoops and/or profiteer
from his hobby.
Charles Harpole wrote:
SUCCESSFUL QSLing
de HS0ZCW
Steps in sending a direct QSL to a DX station:
1. Obtain correct address via qrz.com or use the GO List for QSL
manager addresses, or search the Web via Google.
2. Consult the DX station's web site or web information for special
instructions (such as "direct only," "no IRC," or whatever).
3. Send via Air Mail. If you know the DX station has postal theft
problems, send via Registered Mail (or via FedEx if you are really
desperate---one good FedEx is better than three lost Air Mails).
4. Write your own QSL card clearly in permanent black ink.
5. Use UTC/GMT times and dates only. Be sure to label which number
is the date and which number is the month and year (for example, is
9/2/03-- Sept. 2, 2003 or is it Feb. 9, 2003 or maybe March 2, 1999 or
Feb. 3, 2003?).
6. Clearly mark if your contact was a QSO or if you are a SWL.
7. Be sure your own call sign is printed clearly ON THE SAME SIDE
OF YOUR CARD as the contact information (YOUR CALL SIGN ALONG WITH
time, date, band, mode, etc.).
8. Use very clear type face for your printed call sign. No Old
English type; no cute curlicues, etc. Put a slash in all zeros. Be
sure your number one, your I and your lower case l (L) are clearly
different (note problems with 1, I and l, can you tell the
difference?). Oh and Zero and V and U are problems. Use upper case
block letters only.
9. If you are THANKING receipt of a QSL, mark that clearly or you
will get a second card and will waste time and money.
10. Always enclose a self-addressed return envelope (sae) that has:
a. Your complete address, printed CLEARLY, and include your
country (not everyone knows AK is in the USA !).
b. Do not affix postage to this envelop* unless you are absolutely
sure the DX guy can use it at his point of mailing. (I get USA
postage affixed, but I want to mail it from Thailand... duh!)
c. Try to avoid folding your sae; use nesting envelops. If you
just must fold the sae, never fold it exactly in half !
d. Use press-on/self-stick envelops and fold the flap open--that
is, back over the address side so that the envelop is fully open. OR,
if you use wet-to-seal glue envelops, which are stronger, be aware
that these may self-seal in humid environments. ALWAYS fold
wet-to-seal envelops open to avoid self-sealing.
e. Place the non-info side of your card against the sticky part of
your sae or place the green stamp against the sticky part of your sae.
f. Do not put anything inside your sae.
g. Write your call sign on the sae where that writing will be
covered when the sae is sealed by the DX operator---in the place where
the glue will stick. This allows finding your envelop and your card
when the two have been accidentally separated.
h. Because almost all mail today is air mail, use pre-printed air
mail envelops or print "air mail" on your sae.
i. Envelops that are pre-printed with "return postage paid" are
GREAT !
11. The outer envelop:
a. Do not seal your outer envelop so that a finger can not get
into the flap to open it.
b. Use "security envelop" which has colored printing inside to
retard seeing through the outer envelop.
c. You can not configure your envelop to stop postal theft so just
use normal sealing methods and skip inserting extra paper hoping to
stop postal people seeing through your envelop. Super sealing jobs
invite attention of postal thieves.
d. Do not write any ham radio information, like call signs, on the
outside of your envelops. Use non-smear permanent ink.
e. Use post office frank for postage. If you affix real stamps,
you invite theft of the whole envelope and contents so that the thief
can steal the stamps.
12. Also enclose:
a. USA currency ($1 is almost enough these days, $2 is better, more
if you feel generous)**.
b. Try to avoid IRCs because of problems cashing them in**.
c. *Loose postage for the DX operator's country, if you want to do
an extra favor.
d. Do NOT fold the currency bills EXACTLY in half.
e. If you send no sae, no currency, nor stamps, expect a card back
via the buro, if you get one at all.
f. **If you are sure that the DX operator's country forbids its
citizens from having USD, it is best to include postage for that
country or, in last resort, use IRCs. Use only USA Dollars, not other
country's currencies.
13.Note that
a. Some operators like to get a separate card for each contact, and it
is best to QSL in this way.
b. If you send cards for more than one call sign (generally, not a
good practice), be sure to increase your donation for return postage
due to increased effort and cost.
c. The best envelopes are made of Tyvek which is very water
resistant, almost impossible to tear or puncture, but can be cut
easily with a knife for opening. Write on Tyvek only with permanent
markers to avoid wet smears. Tyvek does not take sticky labels well
and needs extra long runs of good tape.
14.Look at the mail you have prepared and mentally try to use what you
have created. That is, put yourself in the recipient's place and test
your methods.
**Do not expect a return card just because you sent money. Any money
you send is a free gift. If you think otherwise, then you are
purchasing a QSL card which is contrary to the ham spirit.
Do not send a second request until 6 months have passed since the
first request. Mark your second request with "second request."
Do not email the DX operator to inquire about your QSL or your contact
until a year has past.
Be sure you have envelops on file with your buro.
Look at http://www.ac6v.com/qsltips.htm, too.
Enjoy old fashioned paper... it is so personal and fun !
A note about postal theft: Thieves who steal mail on a regular basis
seek envelopes that form a pattern: (a) many similar ones to the same
address, (b) thickness more than 1 paper sheet, and (c) from rich
countries. Thieves doing this regularly can not be stopped by
inserted carbon paper, valuables hidden inside inner envelopes, or
other "tricks" because they simply open ALL envelopes fitting the
pattern, take the valuables, and destroy the rest (thus destroying the
evidence of their theft). Some thieves steal only for rare or odd
stamps. Ham radio QSL mail makes a very easily identifiable pattern
that simply can not be defeated by the usual tricks, so skip the
tricks. Instead, try Registered Mail or, if desperate, use FedEx,
UPS, or DHL. Even if you disguise your mail to look like an
advertisement or typewritten official mail, the determined regular
thieves may well steal EVERYTHING to an address known to get QSLs.
WHAT SHOULD BE PRINTED ON A GOOD QSL CARD?
Front of Card:
1. The call sign in clear type face (see #8 above).
2. The DXCC entity as given in DXCC list, not just the name of a
country***.
3. ITU zone number
4. CQ Magazine zone number
5. Grid locator
6. Notation if this is an island (and IOTA number if possible).
7. If USA, give county
8. Latitude and longitude of the station location.
9. Operator name and address*** or qrz.com notation.
On the front or rear of the card, this info needs to be added:
10. PSE or TNX QSL marked.
11. Use the standard info box with the info stated in this order,
left to right or on two lines:
a. Confirming QSO with
b. Day
c. Month
d. Year
e. Time in UTC or GMT only
f. Frequency or Band (band is all DXCC wants, but lots of ops like
to state the exact operating frequency in MHz---I like to put a freq
that implies either SSB, CW, or RTTY; for example, I use 14.2 for
20meter SSB and 14.0 for 20meter CW contacts as a second indicator of
the mode.
g. RS(T)
h. 2-Way Mode.
11. If a computer printed label is used, try to format the label
with these same words and order of the information.
12. Sign the card with your name or initials. For labels, make the
strokes of your pen signature touch a part of your label or use a
uniquely shaped rubber stamp stating "Verified by <your call sign>"
that touches part of the label.
13. Repeat your call sign on both sides of a double sided card.
14. If you must use information formats that allow marking a choice
of band and mode, circle the correct band and mode words rather than
marking out what does not apply. Be clear!
15. If you have more than one call sign on your card, clearly mark
which call sign applies to this specific contact.
16. ***If your card is for a DXCC entity that is a different
country from the mailing address, be sure to clearly state the DXCC
entity for which this card applies.
17. The most appealing art on a QSL is, first, an operator photo;
second, something personal and unique about the operator (family
photo, pet, other hobby, etc.) and otherwise pictures of unique local
items. A QTH locator map is a nice touch. I have seen rigs and
antennas before---omit if not really unique. Pose your face turned
toward the camera in front of your rig or stand by your antenna to get
it all in one photo.
Charles Harpole
[EMAIL PROTECTED]
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