Ron Cleghorn, of Pepboys, asked about the procedure for notifying
vendors of a canceled PO or cancellations of items on the PO. He
believes the 860 is the transaction to be used.
Dear Ron:
The 860 Purchase Order Change Request - Buyer Initiated with no POC line
items can be used by the customer to tell a vendor to cancel an entire
order. On the other hand, individual line items could be cancelled by
employing the POC loop. See the ancient EDI-L posting, below, which is
somewhat relevant. Note that the EDI-L archives at
http://www.mail-archive.com/edi-l%40listserv.ucop.edu/ don't extend back
far enough to retrieve messages much older than January 2000.
William J. Kammerer
FORESIGHT Corp.
4950 Blazer Memorial Pkwy.
Dublin, OH USA 43017-3305
+1 614 791-1600
Visit FORESIGHT Corp. at http://www.foresightcorp.com/
"Commerce for a New World"
----- Original Message -----
From: William J. Kammerer <[EMAIL PROTECTED]>
To: Debby Dennis <[EMAIL PROTECTED]>; <[EMAIL PROTECTED]>
Sent: Monday, January 11, 1999 1:36 PM
Subject: Re: 850 PO Cancellations
Debby Dennis wrote:
Based on my interpretation of the standards, the PO1 segment
is only mandatory when the detail loop is being sent in an 850
Purchase Order. We are sending PO Cancellations and our
translator is requiring the PO1 segment. Is this really
required? It doesn't make sense to me to send line item detail
information when cancelling an entire PO. If it is required, do
we need to send a PO1 for every line on the PO - it would
probably be confusing if we were to do anything else.
Bruce Guetzkow suggested using the an 855 (PO Acknowledgment) instead of
the 850 to cancel an order. The 855 might be used by the vendor to
refuse an order, but only the customer can cancel it. I think Bruce
meant to say that the 860 PO change be used to cancel the order.
Perhaps a snippet from a posting to EDI-L back on August 22nd, 1998 is
relevant:
Date: Sat, 22 Aug 1998 10:06:11 -0400
Reply-To: "William J. Kammerer" <[EMAIL PROTECTED]>
Sender: Electronic Data Interchange Issues <[EMAIL PROTECTED]>
From: "William J. Kammerer" <[EMAIL PROTECTED]>
Subject: Re: 860 PO change request
Comments: To: Christina Kinsley <[EMAIL PROTECTED]>
To: [EMAIL PROTECTED]
Christina Kinsley, of Brunswick Indoor Recreation Group, wrote Friday:
"I have a customer who wants to do 860s. They sent a test with a cancel
request. My program (packaged software for AS/400) expects PO lines in
order to de-allocate stock and stuff, but the customer only sends header
information. Is it standard to cancel at the header level without
sending line information? Does anyone send line information?"
The ASC X12 860 (Purchase Order Change) can be used by the customer to
cancel an entire purchase order, by PO number and date in the BCH
segment; since the entire order is being canceled (BCH01 set to 01' -
"Cancellation"), there's no need to replicate the individual line items
in the POC loop. The POC loop is optional for this very situation.
Of course, anything can be done by mutual agreement, and if you can get
your customer to copy every line item from the original purchase order
into the cancellation to make it easier for you, more power to you; but
it strikes me as entirely reasonable for them to expect you to be able
to cancel an entire order given the PO number in the BCH segment; you'd
be able to do this over the phone without a recitation of every line
item, wouldn't you?
>> End snippet
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