Dear Group -
With the implementation of a new merchandising system next year, we (retailer)
are going to begin allowing our VMI suppliers to generate PO numbers for the
VMI POs they send us via the 855 transaction, instead of us providing them a
list of valid PO numbers ahead of time, which is what we do today under the
current system. The "PO number" I am referring to appears in BAK03 of the 855.
In the new system, when we process the 855 and create the corresponding order
in our system, we will assign one of our internal PO numbers to the order for
internal purposes, and save the BAK03 supplier-generated PO number in a
reference field for use with other EDI documents exchanged with the supplier
(invoices, ASNs, etc.).
My question relates to the format of the PO numbers our suppliers might send us
on the 855s. In your experience, will it be easy for them to comply with the
following requirements for a BAK03 PO number?
1. Must not exceed 15 digits.
2. Can use either alpha or numeric characters. (Note: the use of special
characters such as hyphens, slashes, spaces, etc. is still under discussion,
but the list of "allowed" special characters, if there are any at all, will
probably be a pretty short list...)
3. PO number must remain unique for at least one year.
Or, if we didn't put any restrictions at all on the PO number they send on the
855 and instead told them to just send us their internal order number, do you
have examples of PO numbers (i.e., internal order numbers) we might get? Do
"internal order numbers" from various systems automatically meet the above
requirements anyway?
As always, thank you for your valuable input and guidance!
Jayne
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