Being a Dealer Owned Co-Op, we require the ITD segment on all inbound invoices from all suppliers.
There are two sides to our business, product being purchased by corporate for distribution to our dealer network from our distribution centres. Most of these invoices will have terms as per our vendor agreement, but not always. There are always promotional orders or special deals being requested or offered with different terms than what is on file with our supplier agreement. These aren't too bad as our PO will have the terms that were offered, but many times we see vendors sending in their standard terms on the invoices instead of the special terms, even though the PO we sent them has these special terms. On the other side, mostly lumber products, are being ordered by our dealers and shipped directly to the store from our suppliers. We see terms that are all over the place for the same supplier, sometimes a specific dealer, usually based on volume, will get different terms than others, sometimes it can be regional within the same supplier, the west offers 2% 15 days, central offers 2% 15th month following, etc..., but we treat them as a single supplier for payment. Certain products, concrete comes to mind, suppliers will offer a fall booking for product delivered in the slow months (Jan-Mar), but payment isn't required until May. These are outside of their normal invoice terms from March-October. Do we always get the correct terms on invoices, not a chance. I think someone asked about the equal payment terms invoices on this thread before, where the invoice could be payable in three installments. Our Oracle system can handle this and the 810 can handle it, but for the number of times it happens, we chose not to create the integration logic to handle this. For a vendor sending us 810 invoices, we put the requirement back on them to send us three invoices with different due dates, most of the time a supplier will do this, but not always. We handle these manually on our AP side if required. We also communicate this to our Product Managers to try and avoid making the agreement for this type of payment in the first place. For Invoice Terms, this can be quite unique to each retailer as can the payment schedule. The 810 invoices we receive, I would say 90% of the invoices getting held for some problem is due to Store # issues or Invoice Terms. Just for information sake, even though the dollar value of invoices is about equal on the above two scenario's, the transaction volume for direct to store shipments is 80%. Bruce Shannon Vendor E-Commerce Coordinator Home Hardware Stores Limited 519-664-4997 ________________________________ From: [email protected] [mailto:[email protected]] On Behalf Of Michael Mattias/LS Sent: Wednesday, August 18, 2010 9:27 AM To: [email protected] Subject: Re: [EDI-L] Re: ITD mapping question for the group >>I wonder if there are more companies using this kind of philosophy out >>there >> - taking the best due date and terms that they can get, holding on to >> their >> money for as long as they can.. > Every single one of them, I'd imagine.... Maybe in some of the larger, more sophisticated firms.. those who actually *request* electronic invoices in ANSI EDI format. I still think these purchasers primarily record the vendor's invoice number, invoice date, amount subject to terms, total amount and their PO number and then just pay "as we customarily pay this particular vendor." Anyone big enough to actually use inbound EDI invoices is probably paying on some kind of 'cycle' anyway, maybe weekly, maybe bi-monthly, maybe monthly.. at which time they select for payment "all approved invoices with an invoice, due or discount date less than 'some arbitrary cutoff date.' Michael C. Mattias Tal Systems Inc. Racine WI [email protected]<mailto:mmattias%40talsystems.com> This e-mail may contain privileged, private, proprietary or confidential information which is intended only for the intended recipient. If you are not the intended recipient, or the person responsible for delivering this message to the intended recipient, you are notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please reply with the notation "Received in Error" in the subject line and delete the e-mail from your computer. Ce courriel renferme des renseignements privilégiés, privés, exclusifs ou confidentiels et est destiné uniquement à l’usage de la personne à laquelle il est adressé. S’il ne vous est pas destiné ou si vous n’avez pas la responsabilité de le remettre à son destinataire, sachez que toute diffusion, distribution ou reproduction en est strictement interdite. Si vous avez reçu ce courriel par erreur, veuillez en informer l’auteur, en indiquant dans le champ «Objet :» la mention «Courriel reçu par erreur», et le supprimer immédiatement. [Non-text portions of this message have been removed] ------------------------------------ ... Please use the following Message Identifiers as your subject prefix: <SALES>, <JOBS>, <LIST>, <TECH>, <MISC>, <EVENT>, <OFF-TOPIC> Job postings are welcome, but for job postings or requests for work: <JOBS> IS REQUIRED in the subject line as a prefix.Yahoo! Groups Links <*> To visit your group on the web, go to: http://groups.yahoo.com/group/EDI-L/ <*> Your email settings: Individual Email | Traditional <*> To change settings online go to: http://groups.yahoo.com/group/EDI-L/join (Yahoo! ID required) <*> To change settings via email: [email protected] [email protected] <*> To unsubscribe from this group, send an email to: [email protected] <*> Your use of Yahoo! Groups is subject to: http://docs.yahoo.com/info/terms/
