Here in the States the SEC (Securities Exchange Commission, the folks who regulate stock-related activities) required the retention of mail a couple years ago. That's when MS came out with the journaling feature; that is to say, the purpose of the journaling feature is exactly what you're looking for.
I'd recommend a server with one mailbox on it, said mailbox being the repository for the journaling. Full backup every week with mailbox manager running against it to delete mail older than <full backup time period + 1>. If you're using Win2K's NTBackup send the backup to a file and burn that file to CD (CD's have a longer shelf-life than magnetic media) and keep the media off-site. ----- Original Message ----- From: "Louis Joyce" <[EMAIL PROTECTED]> To: "Exchange Discussions" <[EMAIL PROTECTED]> Sent: Friday, March 15, 2002 9:59 AM Subject: RE: Disabling 'Hard Deletion' > How about asking your HR department to speak to the some 'not many' users > who insist on using this method. Perhaps saying that if they persist they > can fu$k off out the door. > > Regards > > Mr Louis Joyce > Data Support Analyst > BT Ignite eSolutions > > > -----Original Message----- > From: Taylor, Mal [mailto:[EMAIL PROTECTED]] > Sent: 15 March 2002 15:44 > To: Exchange Discussions > Subject: RE: Disabling 'Hard Deletion' > > > Done that, but if you use 'tools recover deleted items' and then delete they > are gone for good - been scouring technet & other resources for a good > while. > > -----Original Message----- > From: Louis Joyce [mailto:[EMAIL PROTECTED]] > Sent: 15 March 2002 15:39 > To: Exchange Discussions > Subject: RE: Disabling 'Hard Deletion' > > > Yes. the dumpsteralwayson registry value allows items that have been hard > deleted to be recovered. > > Search TechNet for dumpsteralwayson > > Regards > > Mr Louis Joyce > Data Support Analyst > BT Ignite eSolutions > > > -----Original Message----- > From: Taylor, Mal [mailto:[EMAIL PROTECTED]] > Sent: 15 March 2002 15:33 > To: Exchange Discussions > Subject: Disabling 'Hard Deletion' > > > Mutterings in the media seem to indicate that the UK or EU powers that be, > may enable laws requiring companies to retain ALL emails for a specific > period. > In our case we have deleted item retention set to 7 days and not finally > deleted until a backup is performed. + backups retained for a specific > period. > Some (not many) users have latched on to the fact that items can be deleted > from the 'Recover from deleted items' screen and therefore permanently > deleted and not recoverable (this is usually done where an email is regarded > as highly confidential). > Does anyone know of a method to prevent users from using hard deletes whilst > still retaining the recover deleted items feature. > > > Mal Taylor > > > *********************************************************************** > This e-mail and its attachments are intended for the above named > recipient(s) only and are confidential and may be privileged. > If they have come to you in error you must take no action based > on them, nor must you copy or disclose them or any part of > their contents to any person or organisation; please notify the > sender immediately and delete this e-mail and its attachments from > your computer system. > > Please note that Internet communications are not necessarily secure > and may be changed, intercepted or corrupted. 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