What happens when their hard drive fails, where is the backup. You have already decided that keeping the emails is important, therefore:
1) storing the emails in a public folder is the way to go 2) Permissions can be set to only allow them to add messages and not delete. (no different to file permissions 3) You could assign a SMTP address to the PF and get them to send on behalf of the PF to save them . 4) Archiving after project closure to PST is the way to go (OL 2003 removes the 2GB limit) cheers Dean >>> [EMAIL PROTECTED] 19/09/2003 11:13:01 p.m. >>> I fear that I will run out of disk space very fast on the server. They all have 20 GB free on their workstations, how about setting up a pst folder on their D-drives, then they can drag the mails into that one? Kim -----Original Message----- From: Robert Moir [mailto:[EMAIL PROTECTED] Sent: vrijdag 19 september 2003 13:04 To: Exchange Discussions Subject: RE: options Why not a publilc folder? You know the access on these can be limited so each "pair" has their own folder that no one else can see let alone read content from. > -----Original Message----- > From: Kim Schotanus [mailto:[EMAIL PROTECTED] > Sent: 19 September 2003 09:39 > To: Exchange Discussions > Subject: options > > > Hi there, > > I have been asked to think about a way to implent a kind of > policy for keeping emails. > Our users work per two, i.e. a scientiific officer and an > assistant. They get a lot of emails about certain projects, > but after a while emails get lost, people don't know who > replied etc... > > Now they want a system where the two people working together > establish a sort of directory structure in which they can > create a folder per project and keep all correspondance in > there (not as a public folder). The lifespan of a project can > be up to fice years so the volume of emails will be quite > big. We have about 10 'couples' like that and what they want > to dio is put eachother in CC for each response/received > email, so that's already a duplication. > > Problem is that the diskspace on the E2K server has about 10 > GB left so I'm worried about that fact, and I don't know > whether using the archive function in Outlook (XP) is a good option. > > Does anyone want to share their opinion on this? Maybe some > of you have faced a similar problem? > > Kim > ********************************************************************** Northland State of the Environment Report 2002 now online at www.nrc.govt.nz ********************************************************************** NORTHLAND REGIONAL COUNCIL This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify [EMAIL PROTECTED] ********************************************************************** _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Web Interface: http://intm-dl.sparklist.com/cgi-bin/lyris.pl?enter=exchange&text_mode=&lang=english To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED]
