Thank you all your responses ... With respect to handling event calendars; we use"shared department" mailboxes (just a regular mailbox) where we assigned permission by group. Members of the department have "Author" permissions and a select few have "Publisher" permissions. This offers all department members the opportunity to post / edit their own day events or to have some department Admins do it for them. We all know at a glance who working from home, on vacation or away on business. There are guidelines on how to post so the calendar is consistent.
The main issue I face with calendars now is that with Exchange 2007 users were able to set "shared" (i.e. Regular) mailboxes to autoaccept via Outlook calendar resource scheduling and now they can't. It was suggested I contact MS support to fix this "broken" feature for Exchange 2010. The solution would be to change the mailbox type as suggested: Set-Mailbox -Identity <Name> -Type <Regular,Room,Equipment,Shared> -Confirm:$False Once this is done then the Set-CalendarProcessing (Exchange 2010 only command) can be use to set the calendar to Autoaccept Steven Alfano Sr. Systems Administrator The Rockefeller University From: Michael B. Smith [mailto:mich...@smithcons.com] Sent: Thursday, November 08, 2012 3:42 PM To: MS-Exchange Admin Issues Subject: RE: Exchange 2010 User Mailboxes and AutoAccept Recipient Type and Recipient Type Detail should do exactly that. Sent from my Windows Phone ________________________________ From: Bruckner, Ian Sent: 11/8/2012 3:28 PM To: MS-Exchange Admin Issues Subject: RE: Exchange 2010 User Mailboxes and AutoAccept http://blogs.technet.com/b/exchange/archive/2009/02/26/3407028.aspx I think the main thing to understand is the difference between user mailboxes and resource (room & equipment) mailboxes. While both types are Exchange mailboxes, they have very different options available to them regarding calendaring. Outlook clients do not play into this at all, I think we might be using different terminology. Regarding shared mailboxes... I've seen shared mailboxes called both user & resource mailboxes in differing circumstances. I think when it comes to calendaring, though, you should consider them as a user mailbox and not a resource. It would be best to operate under the assumption that there are actually 3 types of mailboxes: user, resource (room & equipment), and shared. I cannot find a reliable source that also splits out the 3 types as I described , but that's definitely what I've found in practice. Back to calendaring, however... two things can automate calendar usage. See the link above for details on the difference between what they do: 1) Calendar Attendant (User & Resource mailboxes) 2) Resource Booking Attendant (Only Resource mailboxes) Other possible pages you might find useful... http://technet.microsoft.com/en-us/library/bb201680.aspx http://technet.microsoft.com/en-us/library/bb124255.aspx Summary: don't use shared mailboxes for calendaring. So how do you handle needs such as a place to document a department's out-of-office schedule, birthday, or general events? I call that category "Event" Calendars and I behind the scenes I set them as a "Room" calendar so I can use the Resource Booking Attendant. This kind of messes up built in outlook features and these event calendars will be shown under the heading "Rooms". I hope that Microsoft releases an option to allow for this kind of calendar natively. I'd love to hear of a better way to handle event calendars if anyone has one. Ian From: Steven Alfano [mailto:salf...@mail.rockefeller.edu] Sent: Thursday, November 08, 2012 13:39 To: MS-Exchange Admin Issues Subject: Exchange 2010 User Mailboxes and AutoAccept I hope I have an easy question for someone. I am looking for some documentation to confirm what I suspect to be true. Exchange 2010 User mailbox types cannot have Automatic Calendar Processing set either by Outlook Client or by EMS. In the tests I have run; setting a mailbox to "automatically accept meeting requests and remove canceled meetings" will not work as the meeting request is delivered to the inbox and the meeting is set in the calendar as tentative. This is the same result as if the Outlook resource scheduling options were not applied. When I look at the shared mailbox resource scheduling via Outlook I do not see anything checked however when looking at the properties within the shell I see that this shared mailbox is set to AutoAccept. Get-mailbox -ResultSize Unlimited -RecipientTypeDetails Sharedmailbox | Get-CalendarProcessing | Select-Object Identity, AutomateProcessing, BookingWindowInDays Identity AutomateProcessing BookingWindowInDays -------- ------------------ ------------------- Domain/OU/2010SharedMailbox AutoAccept 180 If I try and set a user mailbox to "AutoAccept" I get an error message Set-CalendarProcessing -Identity ex2k10test -AutomateProcessing AutoAccept AutoAccept can only be enabled on resource mailboxes. + CategoryInfo : InvalidData: (Domain.com...est Account DataBase:ADObjectId) [Set-CalendarProcessing], Re sourceOnlyException + FullyQualifiedErrorId : A4EB60D3,Microsoft.Exchange.Management.StoreTasks.SetCalendarProcessing If anyone can point me to documentation confirming what I suspect to be true; Resource Scheduling Options for an outlook client do not work on an exchange 2010 mailbox, I would be grateful. I would prefer something from Microsoft but any reliable source would do. Steven Alfano Sr. Systems Administrator The Rockefeller University --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe exchangelist --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe exchangelist --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe exchangelist --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe exchangelist
