= Foundation Board Minutes for Tue, June 20th 2017, 17:00 UTC = Next meeting date Tue, June 20th 2017, 17:00 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170620 == Attending == * Allan Day * Alexandre Franke * Nuritzi Sanchez * Carlos Soriano * Neil McGovern * Cosimo Cecchi * Meg Ford * Rosanna Yuen * Shaun McCance * Zeeshan Ali == Regrets == * Jim Hall == Missing == == Agenda for 2017-06-20 == * New board members - welcome, induction, agree on transition process * GNOME Foundation 2017 AGM == Minutes == * New board members - welcome, induction, agree on transition process * Round of introduction * Discussion about when the new directors start their term * In practice incoming directors join the board immediately after the election results have been confirmed (this hasn't happened yet for this year's elections) * We will give them an easy introduction, allowing them to vote from the 27th of June and encouraging them to rely on input from existing board members.. * ACTION: Nuritzi to ping the membership committee about making the election results official * Bylaws could use some clarification * ACTION: Allan to figure out how we can improve that * GNOME Foundation 2017 AGM - 4pm on July 29th * Team Reports * Financial Report * Announcement of New Board, intro * Pants * New officers introduced by outgoing person * Formal introduction of Neil * Possible to have votes but then we need to * verify that voters are members * announce vote items in advance * Vote on bylaws changes if any * Assessment of committees * Questions from members * Without being too formal, we should focus a bit more on the Foundation and its role * We should find ways to engage the audience * Have a “Fun part”, with teams playing against each other? * ACTION: Nuritzi to send the announcement == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * GUADEC 2017 finance request * 2017-06-13 * The board voted to transfer GBP 5000 into the GUADEC team's UK account for live expenses * The board also voted to pre-approve expenditure against the confirmed sponsorship money, up to GBP 42000 * ACTION: Allan to get back to Sam * The board wishes to make this a more straightforward process in the future * ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC * GUADEC 2018 bid presentations * 2017-06-06 * The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC * ACTION: Allan and Nuritzi to organize a call the week of June 26th * Foundation support for Flathub * 2017-05-09 * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree * ACTION: Neil to connect to Luis * 2017-05-16 - Exact questions to ask Luis are being worked up * 2017-06-06 - Questions sent to Luis, being looked at. * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * 2017-05-02 * Nuritzi will work on this by end of May, check in then * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done * 2017-01-24 * Alexandre reached out to Creative commons * 2017-02-28 * Alexandre will try alternative channels * 2017-05-02 * We got a reply, Alexandre to follow up * 2017-05-30 * Two options * Have terms of use on the website that state that linking to a page is sufficient attribution * Require contributors to assign their attribution to the GNOME Foundation * Privacy campaign funds * 2016-09-27 * Draft is out for the Board to review and give feedback * ACTION: Cosimo to try and form a committee to review internship proposals * 2016-10-26 * We are aiming for an internship round in spring 2017 === Ongoing but stalled === '''This section includes items which haven't seen an update in the last 30 days.''' * Owncloud shared calendar for the board * 2016-08-10 * Cosimo tested creating an event, but with mixed results * ACTION: Cosimo to take it on from here * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda * 2017-03-07 * Neil is looking into a similar calendar so will take over * Paypal Giving Fund * Alexandre suggested in december 2015 to get us enrolled in the program * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants * Zana tried to get us in sometime before may 2016, we never heard back. * 2016-09-06 * ACTION: Zana to look into it * Sysadmin fundraising levels and perks * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails * 2017-05-09 * We can talk about this item at GUADEC * Web page for prior pants winners * 2016-08-10, ACTION: Shaun and Allan to add the web page * 2017-03-07 * Only missing the winner for one year, 2005 * We can crowdsource the details and refinement of the bios/photos/etc * 2017-06-06 * We are trying to expedite this before next GUADEC * ACTION: Nuritzi to ask Shaun for a download of the information he has already collected * ACTION: Alexandre to suggest a suitable location to put the information and share it with the board * Friends of GNOME * 2016-08-10 * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME * 2017-03-07 * Allan will pass this on to Neil, and connect him to Tobi * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM === Ongoing but no director assigned === '''This section includes items which haven't seen an update in the last 30 days and have no Director assigned''' == Nice to have == '''This section includes items which we would love to see happen at some point but lack the time to effectively become reality''' * Contract template for future use organizations for which we handle money * Kat to draft this * Alexandre took over * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Kat or Allan to write up the policy * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software == Discussed on the mailing list == == Completed actions ==
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