= Foundation Board Minutes for Tue, September 26th 2017, 17:00 UTC = Next meeting date Tue, October 3rd 2017, 17:00 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170926 == Attending == * Allan Day * Alexandre Franke * Carlos Soriano * Cosimo Cecchi * Neil McGovern * Rosanna Yuen * Zeeshan Ali * Nuritzi Sanchez * Meg Ford == Regrets == == Missing == == Agenda for 2017-09-26 == * Foundation hackfest processing * CoC workshop sponsorship decision * Zazzle store * Feedback request: spending Foundation money == Minutes == * Foundation hackfest processing * Misunderstanding has been confirmed * TC thought we had allocated a special budget, outside of TC fund * Alexandre hasn’t booked yet, still waiting for confirmation since there were questions about his initial request * TC is also busy with GNOME.Asia * Situation is complicated, deadlines are close. We should do better with processes in the future. * VOTE: handle that budget ourselves, and allocate up to $8000 for the total * +1 Unanimous, PASSED. * Directors and officers will follow the Foundation Staff Travel Policy. * ACTION: Cosimo to help Rosanna processing receipts after the event. * ACTION: Cosimo to get back to the TC and let them know how we’re dealing with this * ACTION: Cosimo to tell Shaun he’s welcome to join * CoC workshop sponsorship decision * Timing not ideal * Would help establishing a relationship with a local community * Cost is high * We’d prefer more planning * ACTION: Nuritzi to work on planning something in the same vein * Zazzle store * We have a link on the page where we list vendors * Andreas confirmed that Stormy is the one with access * ACTION: Allan to try to reach out to Stormy * ACTION: Nuritzi to assess the quality of the products and check whether we want to continue using them * Feedback request: spending Foundation money * Question in the thread: does/will the board help organizer raise sponsorship? * This should be part of our discussion at the Berlin hackfest next week. * Could be part of the responsibilities of a new committee * ACTION: Nuritzi to get back to the list * New committee * The two names that were being discussed were “Sponsorship” and “Partnership”. * People don’t seem to have a strong preference for either one of them * Alexandre feels strongly against “Sponsorship” * VOTE: approve the creation of the Sponsorship Committee with the following terms and members: * Committee description: The GNOME Sponsorship Committee is responsible for ensuring corporate sponsorship for GNOME events and conferences. A representative from each of the main conferences (GNOME.Asia, GUADEC, LAS) will be appointed in order to provide a bridge of support to the local teams. * Committee responsibilities: * Maintain a list of contacts and entities whom the GNOME project has a relationship with * Work with event organizers to coordinate sponsorship levels and perks * Provide quarterly reports to the GNOME Foundation board * Maintain confidentiality of sensitive information * Powers that the board is devolving to the committee: * Issue sponsorship agreement forms * Make statements on behalf of the GNOME Foundation, relating to events sponsorship * Issue invoices for events sponsorship * Committee members: * Executive director (ex-officio) * Alberto Ruiz * Emily Chen * Sri Ramkrishna * Wen Qixiang * +1 Unanimous, PASSED. * ACTION: Nuritzi to announce it to the committee * ACTION: Nuritzi to announce it on foundation-{list,announce} * ACTION: Allan to move the pages to a public space * ACTION: Carlos to get a sponsorship-committee email alias created == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * Using TransferWise or some other payment system * This has been recommended to us as a good alternative to Paypal that is cheaper and works in certain countries where Paypal does not work * 2017-09-19 * Since Rosanna and Neil would be the main users of this, a good next step would be for them to review options and report to the Board * ACTION: Neil will look into this and coordinate with Rosanna when she's back * Looking for sponsorship for GitLab runners * To increase our Continuous Integration capacity on the GNOME GitLab server, we'll need to provision some more servers, as we migrate more projects there * We could ask for help to our Advisory Board, or use our network to ask for support from other companies * It would make more sense to ask for hardware/cycles directly, rather than fundraising, since server bandwidth is a recurring cost * 2017-09-19 * ACTION: Meg and Neil to look into connecting to hosting companies using Meg's connections * 2017-09-26 * Meg sent an email about applications to Neil * ACTION: Meg to get back to Javier * 2017-09-26 * DONE * CoC Workshop sponsorship * A group of people (Sarah Sharp, others) in SF are putting together a workshop about enforcement of CoC in communities or events * The CoC working group would like to attend to e.g. help them with the enforcing guidelines * The organizers of the workshop asked us to consider donating resources to this event, including sponsoring Sarah's travel for the event * Total request: up to $3600 for training materials, flight and accommodation for Sarah, but whatever we can afford * The request comes from Rosanna and Nuritzi; Rosanna has been contacted privately by the organizers * 2017-09-19 * Would like to see a cost breakdown * General feeling we should not cover all the cost ourselves, and we should make sure it's geared towards our needs too * ACTION: Nuritzi to get on a call with Josh and report back to the Board * Mexico workshop * 2017-08-29 * Was supposed to start yesterday, has been delayed. * Engagement team committee for funds * The committee would allocate small budgets for events like release parties * Board to vote on this once we have a list of volunteers and a description of the committee's role * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email * The design is not optimal, could use some tweaking but it’s alright. * ACTION: Allan to write recommendations for next year * 2017-07-11 - Allan still not done this. Sad face. * GUADEC 2017 finance request * The board wishes to make this a more straightforward process in the future * ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC * Foundation support for Flathub * 2017-05-09 * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree * ACTION: Neil to connect to Luis * 2017-05-16 - Exact questions to ask Luis are being worked up * 2017-06-06 - Questions sent to Luis, being looked at. * 2017-09-05 - Being passed to Karen now, discussions have stalled a little, Neil chasing up * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * 2017-05-02 * Nuritzi will work on this by end of May, check in then * 2017-09-05: Nuritzi updated the wiki about a week ago but we should go over this in Berlin. * Owncloud shared calendar for the board * 2016-08-10 * Cosimo tested creating an event, but with mixed results * ACTION: Cosimo to take it on from here * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda * 2017-03-07 * Neil is looking into a similar calendar so will take over * 2017-07-26 * (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted * 2017-08-19 * Alexandre tested the shared calendar that Allan set up a while back on nextcloud, seems to work well * We are entering beta phase with some directors opting in === Ongoing but stalled === '''This section includes items which haven't seen an update in the last 30 days.''' * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done * 2017-01-24 * Alexandre reached out to Creative commons * 2017-02-28 * Alexandre will try alternative channels * 2017-05-02 * We got a reply, Alexandre to follow up * 2017-05-30 * Two options * Have terms of use on the website that state that linking to a page is sufficient attribution * Require contributors to assign their attribution to the GNOME Foundation * Privacy campaign funds * 2016-09-27 * Draft is out for the Board to review and give feedback * ACTION: Cosimo to try and form a committee to review internship proposals * 2016-10-26 * We are aiming for an internship round in spring 2017 * 2017-07-26 * Carlos and Zeeshan are taking this over -- the plan is still to do internships * Friends of GNOME * 2016-08-10 * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME * 2017-03-07 * Allan will pass this on to Neil, and connect him to Tobi * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM * At sysadmin meeting at GUADEC * Paypal Giving Fund * Alexandre suggested in december 2015 to get us enrolled in the program * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants * Zana tried to get us in sometime before may 2016, we never heard back. * 2016-09-06 * ACTION: Zana to look into it === Ongoing but no director assigned === '''This section includes items which haven't seen an update in the last 30 days and have no Director assigned''' == Nice to have == '''This section includes items which we would love to see happen at some point but lack the time to effectively become reality''' * Contract template for future use organizations for which we handle money * Kat to draft this * Alexandre took over * 2017-07-26 * This is close to being done * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Kat or Allan to write up the policy * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software * 2017-07-26 * Allan is still working on this, but with low priority == Discussed on the mailing list == == Completed actions == * SSL certificates renewal * 2017-09-19 * The Board voted to approved $537 to renew the SSL certificates * ACTION: Alexandre to communicate to Andrea * DONE
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