You can find the missing attachment (the application form for travel assistance) at http://live.gnome.org/Travel?action=AttachFile&do=view&target=gnome_travel_subsidy.odt.
Stormy On Tue, Feb 10, 2009 at 1:53 PM, Stormy Peters <sto...@gnome.org> wrote: > The GNOME Board of Directors is proposing a GNOME Travel Committee to > handle travel assistance for GNOME developers traveling to events. The > GNOME Foundation supports the GNOME project and one important way of > doing that is sponsoring contributors to travel to GNOME events like > conferences and hackfests. The sponsored travel is meant to help those > that would like to attend GNOME related events but are unable to do so > for financial reasons. All GNOME contributors are always encouraged to > apply. > > The GNOME Travel Committee would ensure that all requests and > reimbursements are handled in a timely and consistent manner. > > Two things in this email: > 1) Proposal for a travel committee (with attached form - thanks to the > GNOME.Asia planners for the first draft of the form!) > 2) Proposal to change standard travel reimbursement policy to 85% of > costs or total costs minus €200. > > > == GNOME Travel Committee Proposal == > > Here's how the new travel committee would work. (Open to comments.) > When a new event is planned: > > * The event planners will indicate to the travel committee what their > travel budget is and if there are any special circumstances like > invited speakers or a specific attendee that they would like to make sure > comes. > * The travel committee puts out a notice to the foundation-list > announcing that they are now taking applications for travel assistance > and stating a deadline for applications. > * Developers who would like sponsored travel apply by filling out the > application form (see attached form) and emailing to > travel-l...@gnome.org (not created yet.) > * At the deadline, the travel committee will weigh in on all the applications. > * Two weeks after the application deadline, the travel committee > should notify all applicants of whether their travel has been approved > for sponsorship or not, the amount of sponsorship, and point all > approved applicants to the policy for reimbursement and the deadline > for submitting expenses. > * After the event, all sponsored developers should submit their travel > reimbursement form with receipts within 2 weeks. (Receipts sent after > this date may not be reimbursed and will definitely take more time to > approve.) > * Checks should be mailed within four weeks after the expenses deadline. > > == Travel Policy Proposal == > > Travel reimbursement policy proposal. Currently, the GNOME > Foundation's general policy is to reimburse travel and lodging. It has > been proposed to have the sponsored travelers pay some of the costs. > By doing so, people would be encouraged to spend money wisely and it > would enable us to fund more people. Exceptions could always be made > on a case by case basis (like maybe for students) or on an event basis > (like for a particular hackfest.) > > Current policy: Transportation and lodging only. > > Proposed policy: Total transportation and lodging minus €200 or 15% > (which ever is greater.) The amount to be agreed on before hand > between the travel committee and the traveler. Documented on the > application form. > > Please let us know your thoughts or if you'd like to help out on the > travel committee. > > Thanks, > > Stormy > > -- > Stormy Peters > Executive Director > GNOME Foundation > _______________________________________________ foundation-list mailing list foundation-list@gnome.org http://mail.gnome.org/mailman/listinfo/foundation-list