[note: sorry for the delay] wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130820
= Minutes for August 20th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, September 3nd, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Joanmarie Diggs * Karen Sandler * Ekaterina Gerasimova === Regrets === * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller === Missing === * Marina Zhurakhinskaya No quorum was achieved due to summer holidays. == Board Meeting Agenda == * GUADEC 2015 bids * Italy announced a couple of hours too late. * Is the board ok with still allowing the Italian bid? (Note: board members involved in other bids must recuse themselves) * '''VOTE''': The board votes to allow the Italian bid, despite missing the deadline (but by less than 24 hours): +1 Joanie, Emmanuele (list), Sri (list), Tobi (list); abstain due to conflict of interest: Andreas and Ekaterina. * '''ACTION''': Karen will tell Andrea of the Board's decision. * Github mirror * use of the trademark * concerns that there is no Free/Libre alternative * one of the biggest problems seems to be the use of the word "official" * related topic: previous complaint about mirroring of bugzilla bugs in Google * proposal: "GNOME mirror" * should the Board ask Alberto to not use the word "official"? * A vote on this matter seems to be called for * '''ACTION''': Kat will email the board-list to call for a vote * '''ACTION''': Karen will ask Andrea how much work it would be to maintain a mirror on Gitorious (or a similar service) * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do. * http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths * This topic should be discussed on the board-only list * '''ACTION''': Andreas will raise this topic on board-only * Quick GUADEC post-mortem * What went well? * Really positive feeling and good press especially given the press prior to the event. * Videos came out fast. * What went wrong? * Professional networking event - is it appropriate to continue having it, and if so, can we improve it? * Minor issues: Could have communicated better with local team, but this was not serious. * Really scratched up the floors, damaging some of the floor waxing. We may need to pay for this (up to $2000). * AdBoard meeting date less than ideal: People were quite tired at the end of the event. * What do we need to stay on top of for next year? * Finalizing sponsorship brochure in a timely fashion. * Get the call for papers, and confirmation/rejection notifications out sooner. * Give more thought to the format and content of the AdBoard meeting. * .NET hackfest * Sponsorship request for $4000, after other sponsorships that they have arranged. * They have done two previous hackfests, porting apps to Gtk# * https://wiki.gnome.org/Hackfests/dotNET2013 * Miscommunication about the status and our decision to the event organizers * Current hackfest budget suggests we can afford this comfortably * Requested funds for non-Foundation members: $811 * '''VOTE''': +1 Andreas, Kat, Emmanuele (by proxy, assigned to Karen); Abstain: Joanie. * '''ACTION''': Joanie will call for an URGENT vote on the board-list for the members who were not present at today's meeting * Adopting a photography policy for GNOME events. * It was suggested on board-list that we adopt a photography policy for bigger GNOME events. * This topic will be discussed at the next meeting. * Scheduling an IRC Foundation meeting * At the Board Q&A the board promised to do a Foundation IRC meeting. * Needs an agenda and a date. * '''ACTION''': Joanie will follow up with the Release Team about the Board Q&A discussion about their role. * Collecting funds in Europe update * Tobias and Karen responded to WHS * Sysadmin update * We should ask Andrea to blog about his work and/or send his email updates to the Foundation list * '''ACTION''': Karen will get in touch with Andrea to communicate more broadly to the Foundation about his work * possible trademark violation to assess. * Another software project is using the name GNOME * http://www.prweb.com/releases/2013/7/prweb10889727.htm * Justin replied that Rope & Grey can't help us this time but Karen has contacted SFLC. * Montreal Summit * Travel sponsorship * '''ACTION''': Kat to get back to Ryan * Travel Committee, Delegation, Budgets, etc. * Reimbursements: can we take on the fees from Paypal payments? * Doing it via PayPal adds some overhead with respect to the workflow. * Our new bank has told Rosanna that transfers with them will be cheaper, but how much remains to be seen. == Discussed on the mailing list == * Legal implications of having LastFm authentication on GOA * [gnome.org #13849] URGENT gnome Brand Registration Confirmation * The new travel sponsorship process for "small" events == Completed Actions == * Karen will send an email to foundation-list for questions for the board Q&A at GUADEC - will be carried to a Foundation IRC meeting == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Andreas will raise the topic of implementing a Foundation employee policy for COLA on board-only * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for "adoption" the list of donors that want a postcard * Joanie to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) * Joanie, Kat, Tobi, Rosanna, Karen will hold a work group at GUADEC about the travel committee process * Joanie will call for an URGENT vote on the board-list regarding the .NET hackfest sponsorship for the members who were not present at today's meeting * Joanie will follow up with the Release Team about the Board Q&A discussion about their role * Karen to write the Privacy policy for GNOME services * Karen to carry on the discussion to explore the offer from Wau-Holland-Stiftun for collecting funds in Europe for us * Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce * Karen will get in touch with Andrea to communicate more broadly to the Foundation about his work * Karen will tell Andrea of the Board's decision regarding allowing the Italian bid * Karen will ask Andrea how much work it would be to maintain a mirror on Gitorious (or a similar service) * Kat will email the board-list to call for a vote regarding the GitHub mirror * Kat will get back to Ryan regarding the Montreal Summit travel sponsorship procedures * Kat to create a private wiki page on the web services accounts holders and passwords * Kat to check with Andrea how to improve the spam filters of the board-related list archives * Sri to investigate better uses of adwords on the GNOME websites * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
