wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140701
= Minutes for Tuesday, July 1st, 2014, 16:00 UTC = == Next meeting == * Friday, July 18th, 2014, 16:00 UTC == Attending == * Joanmarie Diggs (previous board) * Ekaterina Gerasimova * Emmanuele Bassi (previous board) * Rosanna Yuen * Andreas Nilsson (previous board) * Marina Zhurakhinskaya * Andrea Veri * Jeff Fortin * Tobias Mueller === Regrets === * Karen Sandler === Missing === * Sriram Ramkrishna == Board Meeting Agenda == * Welcome new board! * This is the first meeting with both the outgoing and incoming board. * People on the outgoing board are invited in advisory capacity until the official hand over meeting at GUADEC * Only newly elected (and re-elected) board members can vote * Are officials going to be appointed at GUADEC? * We have early regrets from Karen and Tobi, who are going to be travelling on the 25th * We should move the appointment of the new officers of the board to the meeting before GUADEC * Explanation of the procedures of the board * Voting * Conflict of interests * Further discussion at the in person meeting at GUADEC * Monthly financial update * Financial year starts on October 1st * We generally should have a budget by that date * If we don't have a budget within 30 days the board voted to automatically freeze all non-essential expenditures * Outlook of the financial situation of the Foundation for the benefit of the new board members * Something to do for the upcoming year is to ensure companies are invoiced at the start of January to mitigate delays * Sent out new invoices for GUADEC sponsoring * We have sent all the adboard invoices * After they have been paid, we are going to rely on personal donations * We are also holding money for other organizations * This money is in our care, but it's not ours to use * Events * GUADEC 2014 * Sponsors * New sponsors from China * Added GUADEC sponsorship on top of their GNOME.Asia one * The board would like to thank Emily Chen for her work * Canonical reached out to us * We should try to get more sponsors * Marina is contacting Collabora, Mozilla, and the Linux Foundation * Marina also wants to contact CERN - European organization, employs GNOME developers, uses RHEL * Possibly have lower rungs of sponsorship for smaller companies/organization * Party sponsorship is another venue of funding * Not necessarily cheaper, depending on the location and type of the party * '''ACTION''': Jeff to follow up with potential sponsors for GUADEC and brainstorm new ideas * People to follow up on authorization for two invitations to GUADEC on-list * Funds * GUADEC 2013 leftover money has been transferred to LiLo for GUADEC 2014 * Approx USD 4000 * Travel sponsorships * Committee is almost done with sponsorship requests * Under budget * Some last minute requests * Pending vote for invitation letters for GUADEC * To be completed on the list * GNOME.Asia * Leftover funds: USD ~6000 * Discussed on board-list to have Emily Chen hold on to those funds to reimburse travel sponsorship from China * Easier to bypass all the issues with moving funds back and forth * Emily will transfer the leftover funds after reimbursements * Expected: USD 2000 * Receiving Donations in the EU via the WHS * No new update * Gandi discounts / promo codes for Foundation Members * Andrea has followed up with Gandi * Andrea is going to send an email after getting more information * Next meeting * Potential conflcts for various new/old board members * To be discussed on the board list == Discussed on the mailing list == * Privacy campaign * Visa fees reimbursements == Pending action items == * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements * Andreas to put together a GNOME supporter card for our donors * Andreas, Joanie to draft thank you letters to our donors * Andreas to investigate the GNOME gifts situation * Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion with Groupon * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to draft a date and time for the post-release meeting * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Kat to contact Karen and Pam about the trademark use request from Carol Hanson * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Marina to contact the GNOME.Asia local team on their current budget * Tobi to continue pursuing the fund collection in Europe * Tobi to draft a new WHS agreement after the feedback from the board * Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Zana to check the inventory of merch she has in storage (low priority) * Rosanna to contact Emily about the state of the GNOME.Asia payment -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list